Parent Teacher Organization (FRISB)

FRISB Board Meeting Agenda

ISB Principal – Andrew Gilford - present

Welcome - Dominique DeSpain

Presentation by Ms. Tracy Muilenburg - “Laying the Foundation for College”

●      Ms. Muilenberg (HS Counselor) gave a presentation aimed at helping parents and students think about the steps to take in the middles school and 9th-10th grade years. The slides for this presentation with be shared by Principal Gilford

Principal’s Report - Mr. Andrew Gilford

●      Information was shared about recent events and student activities at ISB -

○      6th graders are headed to outdoor school next week; a message came out in the last couple of days about a practice reunification to collect them when they return.  Please be prepared to pick up your student in this new process and be patient as we practice together.

○      8th graders are transitioning into new communities for high school. Approx 105-110 of 155 usually come back to ISB in the fall; There will be full day of activities: service in the morning, then pinball museum and the 8th grade dance.

○      10th graders - in a couple of weeks students will participate in Civics Week; 55 go to Close Up in Washington D.C. ~60 will go to Salem and then be watching appeals court cases that will be taking place at ISB. Judges will hang out and take questions.

■      Still in need of volunteers for some Civics weeks events; 8 spots open.

○      12th graders - I.B. Exams start at the beginning of May; teachers and students are starting to review prior to exams.

■      8 spots remaining for volunteers; 29 spots filled; A request will go out tomorrow.

Treasurer Report - Xiaosheng Wang

●      Account Balances

○      Starting balance for the year was $15,329.38, and the available balance as of April 9th was $32,176.84. There are expected funds incoming (+$675 from Benevity and +$195.04 from PayPal).

○      Savings have remained steady, and the account balance has increased slightly from last month due to accrued interest.

○      GN Checking - this is the Grad Night Checking account. They have $2,353.29 currently, and have expected funds incoming (+$906.56 from Venmo, +$2,002.35 from PayPal, and +$25 in cash) which will grow the amount to $5,287.20. Venue has been paid for.

●      Budget

○      Quite a few budget items that haven’t been spent yet.

■      5403 Student Planners - $3,750 for next year’s planners, we will cut the check to fund.

■      5402 Science Department - $500 left, we will cut the check to fund. In future years, provide this earlier in the year?

■      5321 Playground Equipment - $200 left, we will cut the check to fund.

■      5316 Middle School Author Event - to support Red Scarf Girl; $500 left, we will cut the check to fund.

■      5303 Back to School Picnic - $500 left, move over to Teacher Appreciation

■      5503 International Visitor - $600

■      Previous grant request from Ms. Jagelski for up to $300 to re. Dominique DeSpain motioned to approve reimbursement up to $300 for Wellness Center items from the grant and Maria Calderon Seconded. All present voted aye.

■      Approximately $16,000.00 remaining to spend on budget line items and have and additional ~$15,000.00 left over in the account.

■      Forms and Receipts are due for reimbursement on June 1st.

New Business - Dominique DeSpain

●      Approval of meeting notes from March 5th and March 19th 2026

○      FRISB Board Members present at March 5th meeting - Motion to approve made by Dominique DeSpain, seconded by Bianca Hester, and the remaining Board members present voted aye. March 5th, 2026 Meeting Minutes Approved.

■      Xiaosheng Wang, Bianca Hester, Lexis Hamilton, Karol Rengifo, Niloofar Jafari, and Dominique DeSpain

○      FRISB Board Members present at March 19th meeting - Motion to approve made by Dominique DeSpain, seconded by Maria Calderon, and the remaining Board members present voted aye. March 19th, 2025 Meeting Minutes Approved.

■      Dominique DeSpain, Niloofar Jafari, Bianca Hester, Jessica Miyake, Lexis Hamilton, Maria Calderon, and Xiaosheng Wang

●      Reconsideration of IB Art Field Trip Grant Request

○      Background information: Grant request for $2,300.00 for a film/analog photography arts unit and field trip to St. John's in North Portland for the advanced art students. Submitted by Sarah Hawks. It was requested that the teacher fund the trip through per-student fees paid by families, with the understanding that some families might not be able to cover the cost. FRISB discussed helping to cover the additional costs of materials for those students as a scholarships, knowning that we don’t yet have a total for that cost. A partial amount of $300 was approved to cover the cost of bussing students for the field trip.

○      FRISB discussed the reusability of the cameras vs. cost and questions about the nature of the assignment, trip and film development. Time constraints make this more imperative to move forward quickly. Maria Calderon motioned approve increase the funding for the full grant amount of $2,300 and Dominique DeSpain Seconded. All members present voted aye. The full amount was approved.

●      Confirmation of remaining FRISB meeting/social dates

○      May 7th - FRISB Spring Social - 6-7:30PM

○      May 14th - Community Meeting at ISB 6-8PM - Next year’s budget run through and election of new Board members

○      June Meeting - Date to be set by 2026-2027 FRISB Board Members

●      Reminder of Open Positions for next year’s Board

Volunteering - Maria Calderon

○      Upcoming opportunities

■      Still in need of volunteers for some Civics week; 8 spots open.

■      ISB Exams - 8 spots remaining for volunteers; 29 spots filled; A request will go out tomorrow. 12th grade parents cannot volunteer for this opportunity but other parents are welcome and encouraged to come and see what it’s like.

Fundraising - Karol Rengifo and Jessica Miyake with video of FRISB-funded Teacher Grants

○      Karol Rengifo and Jessica Miyake put together a video that will be shared via parentsquare and through the ISB.

Community Outreach and Staff Appreciation - Jessica Miyake

●      Next staff meal April 20th - skipping this opportunity; there is a very small number of staff in building

●      Next opportunity for meals will be Staff Appreciation, May 4th-8th.

 Open Forum

Important Dates:

FRISB Board Meeting Minutes

 FRISB Board of Directors:

• Teacher and Student Club Grants 
  • Grant requests were reviewed by the board. Motion to approve made by Maria Calderon, Seconded by Lexis Hamilton, and the remaining Board members present voted aye.  Grants approved as articulated below:
    • Grant request for $188.00 for 8 copies of Anomia game for Spanish students. Submitted by Dirk Frewing. The full amount was approved.
    • Grant request for $79.22 for Art/calligraphy paper for Mandarin students. Submitted by Xia Qin. The full amount was approved.
    • Grant request for $385.71 for art supplies to make magnets and charms for Design 8, as well as toner for the shared art/design printer. Submitted by Courtney Yaeger. The full amount was approved.
    • Grant request for $399.95 for Calculators for the Maths Dept. for middle school students. Submitted by Shaphan Thomas. The full amount was approved.
    • Grant request for $2,300.00 for a film/analog photography arts unit and field trip to St. John's in North Portland for the advanced art students. Submitted by Sarah Hawks. It was requested that the teacher fund the trip through per-student fees paid by families, with the understanding that some families might not be able to cover the cost. FRISB discussed helping to cover the additional costs of materials for those students as a scholarships, knowning that we don’t yet have a total for that cost. A partial amount of $300 was approved to cover the cost of bussing students for the field trip.
    • Grant request for $300.00 for Wellness Center decor and snacks. Submitted by Alexis Jagelski. Additional information is requested so that we can better assess the breakdown for the different items requested (snacks and lamps). This grant request was not approved at this time.
    • Grant request for $70.60 for re-fillable whiteboard marker set with ink. Submitted by David Moss. The full amount was approved.
    • Grant request for $5060.00 for heart rate monitors for PE students in all grade levels. Submitted by Jacob Tenorio. FRISB members had some concerns about purchasing these materials since they are part of a curriculum. Concerns were also raised about the collection, sharing and privacy of student data, as well as teacher training on PHI/HIPAA data privacy.  Finally, it is currently not known whether the materials and products meet district standards and would be approved through formal District channels. FRISB would like to see the products and materials approved by the district before making such a large investment. Additional information is requested to approve this request. This grant request is not approved at this time.
    • Grant request for $300 for Latino leadership / student caseload snacks for 8th-12th grade students. Submitted by James Ramirez. The full amount was approved.
    • Grant request for $1,454.45 for film production equipment & film library for Digital Film 1 & 2 classes. These items can also used by middle school grades. Submitted by Gariet Cowin. FRISB asked whether donations would be acceptable. The teacher was open to asking for donations of particular films and DVD/Blu-Ray players. It was requested that that route is pursued to handle acquisition of items. A partial amount ($740.51) was approved to purchase the film equipment items that were part of the request. 

FRISB Board Meeting Agenda

ISB Principal – Andrew Gilford  - present

Welcome - Dominique DeSpain

Principal’s Report - Mr. Andrew Gilford

• Introduced Molly Washburn, new service coordinator. Background in development and fundraising. This week she’s been meeting the community and teachers in her new role.
• Videos and photos were shared of recent goings on -
  •  Japanese exchange students from Kosugi arrived today and are here for a week. Today, a few of them were shadowing the 6th grade P.E. class. They have field trips planned and will be doing a farewell celebration next week.
  • In Design classes, students have been drawing digitized art of the staff pets. These will be given as gifts back to teachers.
  • 4-T trail trip planning is in progress for 10th Grade Avid classes in April
  • Ms. Lowe’s Literacy class got books for book groups.
  • Design 8 - Students have been doing button making. They partnered with an elementary school. Elementary students wrote descriptions of buttons they wanted designed, and then ISB students made and delivered the buttons to the elementary school.
  • AVID gingerbread houses that are modeled after college campus buildings were built. FRISB provided funding.
  • Health class got models to use for CPR. FRISB provided fundin for these resources. Principal Gilford shared photos of students performing CPR on them.
  • There is a Choir concert on Thursday, March 12th - next week! All are welcome to come and enjoy the music.

Treasurer Report - Xiaosheng Wang

• Account Balances
  • Starting balance for the year was $15,329.38, and the available balance as of March 5th was $32,307.60. There are expected funds incoming (+$600 from Benevity and +$11 in cash).
  • Savings have remained steady, and the account balance has increased slightly from last month due to accrued interest.
  • GN Checking - this is the Grad Night Checking account. They have $5,676.48 currently, and have expected funds incoming (+994.93 from Venmo, +478.29 from PayPal, and +585 in cash) which will grow the amount to $7,734.70.
• Budget
  • Approximately $16,000.00 remaining to spend on budget line items and have and additional ~$16,000.00 left over in the account.

New Business - Dominique DeSpain

• Approval of meeting notes from February 12th, 2026 - Motion to approve made by Dominique DeSpain, seconded by Lexis Hamilton, and the remaining Board members present voted aye. February 12th, 2025 Meeting Minutes Approved with the removal of the fundraising chart.
  • FRISB Board Members present at February 12th meeting
    • Dominique DeSpain, Jessica Miyake, Xiaosheng Wang, Maria Calderon, Bianca Hester, Lexis Hamilton, Karol Rengifo
• Another round 
  • Some teachers have asked about the possibility of funding additional projects. There is money left over in the budget. The groupd discussed limiting the amount for such requests. It was decided to solicit all requests regardless of amount. Principal Gilford will send out the same form that was used earlier this year. Since the next meeting is in April and disbursement and fund usage would be difficult in waning days of the school year, FRISB will communicate via e-mail on the requests. If necessary, a meeting could be arranged.
  • Ms. Washburn indicated that she’s likely to input a request for ISB branded cups for judges during Civics Week, if such a thing is possible. This may need to be explored and coordinated with Bianca/Big Frog.
• Q&A Session for Next Year’s Open Board Positions
  • The currently open positions are: President, Co-VP Community Building, Treasurer, and Member at Large. The board is seeking community members who are interested in learning more or joining the Board.
    • Interest was expressed in the Member at Large position by an attendee - Bianca provided a description of working with Big Frog and how apparel/spiritwear ordering has worked this year.
    • Interest was expressed in the Co-VP, Community Building position by an attendee - Dominique provided a description of how FRISB coordinates staff meals for staff in-service days. The person in this role usually helps with Staff Appreciation - putting together plans for a catered meal, a second volunteer-coordinated meal and possibly other things during the week.
    • Board members typically volunteer to help with various events throughout the year.
• Confirmation of remaining FRISB meeting/social dates
  • April 9th - Community Meeting - Tracy’s presentation and fundraising slideshow - The presentation will seek to anticipate and address questions from parents about about middle-school preparation for the IB program, and college pre-planning. Middle school parents are encouraged to attend to gain a better understanding and get questions answered.
  • May 7th - FRISB Spring Social - 6-7:30PM - No location yet. We will welcome new, incoming 6th-grade families.
  • May 14th - Community Meeting - Next year’s budget run through and election of new Board members
  • June 10th - Meeting
• Vote on GSA Club Grant Request - FRISB received a funding request for $800 for the GSA Night of Noise event. $200 in funds to support the event came in last year ($100 donation + matching from Benevity). The Night of Noise event doesn’t have a line item with an assigned budget. Last year, they didn’t sell enough tickets, so cancelled and the $200 remained in the general FRISB funds. GSA changed the format from a dance last year (cancelled) to a more casual community-building event. Plans include board games, glow-in-the-dark face painting, arcade games.
  • Motion to approve $800 for the GSA Night of Noise event was made by Dominique DeSpain, seconded by Xiaosheng Wang, and the remaining Board members present voted aye. A total of $800 has been approved.
• Fundraising Slideshow for April 9th Meeting
  • Volunteer - Karol volunteered to put it together. Thank you, Karol!
  • Technology - Hoping to format it as a slideshow, highlighting the spirit of generosity to support students. This year parents were very generous in their giving. Idea: 6th grade students are learning to put together slideshows. Could this be a good project for students to help with in the future?
  • Length - 2min
  • Content - For parents at April meeting; Principal Gilford will share media.
  • Link in newsletter for parents who can’t attend.
• FRISB Spring Social goals and ideas - May 7th
  • History: Met last year at McMenamin’s - lots of mingling and hanging out. FRISB and Principal Gilford are there. Lots of sharing and talking. 
  • Feedback from attendees: 
    • What are the things to expect & look forward to? Clubs, Events, Community.
    • Provide displays: slideshow? Spirit gear? Calendar? Nametags - Parent + kids names (colors for HS vs MS student ages).
    • Location idea from Niloo. She will follow up and pass the idea on to Dominique.
• Grad night- started with ~$2,000 seed money, raised ~5,000. Starting to sell tickets for $85 next week. Expected 80 * $85 = $6,800. Adding in the expected $7,734 = 14,534.00. Venue is 8,000 + $770 is the expected cost. $5,764 left over for other costs. Hoping to get an answer by when?
• Last year: 647 + 100000= 14257 ($2700 leftover). Spent 11.5k
• Idea: FRISB provides seed money at beginning of the year. Set amount?

Fundraising - Sandy Chung

Community Outreach and Staff Appreciation - Jessica Miyake

• Next staff meal April 20th
• Staff appreciation is May 4th - possible Star Wars theme? Cinco de Mayo tie-in?

Volunteering - Maria Calderon

Spirit Wear Project - Bianca Hester

Social Media Report - Niloo Jafari

• Reach out if there’s anything you’d like to be posted. WhatsApp is the best way to reach her.

Open Forum

Important Dates:

• Oct. 10th 
• Nov. 10th
• Jan. 5th
• Jan. 27th
• Apr. 20th

FRISB Board Meeting Minutes

FRISB Board of Directors:

ISB Principal – Andrew Gilford  - present

Welcome - Dominique DeSpain

Principal’s Report - Mr. Andrew Gilford

• Goings on at ISB: Today, 3 tables outside - crochet club selling crocheted objects; high school student council selling tickets to the casino night that’s happening tomorrow; National English honor society Valentine’s grams; those will be delivered with participation by the choir tomorrow.
• Rory Williamson has moved on to a different job. Was at ISB for 4 years. Interviewing to fill the role.
• Budget - messaging from the District is that there will be cuts; ISB enrollment is constant, which does provide some protection, but there’s a deficit that will be impacting positions for social workers and counselors staffed across the district. Expecting this to be the case 
  • District website has info about budget and they’re taking input from families - please do weigh in on priorities.
  • Looking to cut 11 million dollars this year and next year.

New Business - Dominique DeSpain

• Approval of meeting notes from January 8th, 2026 Meeting - Motion to approve made by Dominique DeSpain, seconded by Maria Calderon, and the remaining Board members present voted aye. January 8th, 2025 Meeting Minutes Approved.
  • FRISB Board Members present at Jan. 8th meeting
    • Dominique DeSpain, Jessica Miyake, Maria Calderon, Bianca Hester, Lexis Hamilton, Karol Rengifo
• Start planning for 2026/27 FRISB Board
  • President - Open
  • Co-VP, Fundraising – Sandy Chung (still need confirmation)
  • Co-VP, Community Building - Open
  • Treasurer - Open
  • Volunteer Coordinator - Jessica Miyake
  • Secretary - Lexis Hamilton
  • Member at Large - Open
  • Social Media Coordinator - Niloo Jafari
  • Special Appointed Director of Fundraising - Karol Rengifo
• March Community FRISB Meeting
  • Presentation Topic - Ms. Muilenburg to present on college info?
    • Tracy’s presentation for Junior parents in late September covers the following:
      • Timeline/Important Dates for testing (College Deadlines are addressed in Senior parents presentation)
      • Academic preparation during Junior year
      • Building student resume for colleges
      • How to explore colleges and find a good fit for students
      • Resources at ISB and online
    • What content would we want Tracy to cover that differs from the Junior year info?
  • Q&A Session for open FRISB positions?
  • Feedback about ideas for the presentation was given - AP vs. IB; help to understand the basics with concrete examples of coursework and outcomes. IA Internal assessment - an independent project that has the students use the tools, thought process, etc unique to that subject. Discussion around college admissions and educational outcomes.
• Date changes for upcoming FRISB events
  • Move April meeting to the 9th - community meeting
    • Would be good to put together a slideshow that shows how fundraising has been used this year. Need to coordinate with Sandy (Co-VP, Fundraising) and Carol (Special Appointed Director of Fundraising)
  • FRISB Spring Social will be May 7th - 6-7:30?
  • FRISB Board Meeting moved to May 14th

Treasurer Report - Xiaosheng Wang

• Account Balances
  • Starting balance for the year was $15,329.38, and the available balance as of February 11th was $36,789.70. There is a small amount of expected funds incoming from Benevity (+$42).
  • Savings have remained steady, and there’s a small increase in the account balance from last month due to interest accrued.
  • GN Checking - this is the Grad Night Checking account. They have $5,129.51 currently and have some expected funds incoming which is projected to take the total to $6,241.29. Year-to-date, compared to last year’s Grad Night fundraising, seem to be a little ahead.
• Budget
  • The High School Dances line item has not been requested for reimbursement yet. Will get a check to ISB.
  • The Science Department has also not used its $500 budget line item. Will get a check to ISB.

Fundraising - Sandy Chung

Community Outreach and Staff Appreciation - Jessica Miyake

• Next Staff Appreciation is April 20th. Will talk about it more in March
• Staff Appreciation Week in May - May 4th-8th. Different celebration things each day.

Volunteering - Maria Calderon

• Blood Drive - Still 2 positions to cover
• Physics - Volunteers covered for that
• Starting to prep for IB test coverage. Will be trying to get the calendar to request volunteers.
• 7th Grade - Portland Center Stage show was planned. Will not be able to go. Looking at a variety of options to change this. University of Portland - Percy Jackson possibly, or Reser Center performances may be options. ACMA / ISB partnership.
• Civics Week - only 2 needed for busses.

Spirit Wear Project - Bianca Hester

• Sales update (order summary below)
• Suggestions for the next round with Big Frog (Aug/Sept and add a zip up option) - Back to school and opening ordering up in the fall. Might be good for 6th grade parents who are incoming. Might be good to add a beanie option.
• What shall we do with the box that has 33 dragon script t-shirts, 13 color dragon t-shirts (mostly L and XL) and 5 sweatshirts (all XL)? This is all paid for and from the previous vendor.  These items are a different brand of garment than the ones sold with Big Frog. 
• Keep a box of samples for display/future in office closet - will label to keep as samples for future

Social Media Report - Niloo Jafari

Important Dates:

• Oct. 10th 
• Nov. 10th
• Jan. 5th
• Jan. 27th
• Apr. 20th

FRISB Board Meeting Minutes

FRISB Board of Directors:

Welcome - Dominique DeSpain

Participants introduced themselves.

Principal’s Report - Mr. Andrew Gilford

• IB Evaluators have come from across the US to observe ISB. They have been meeting with diverse groups of students, teachers, and parents. Their goal is to give feedback to the school on next steps for development of the IB programs - assessing strengths and opportunities. Tomorrow, Principal Gilford will be summarizing the learnings to the students & staff at school via zoom. In addition, he will be sharing info to teachers in a meeting after school and will share those with the broader school community later on.
• Lottery is at the tail end - 
  • Spots for 6th grade will continue to open through the spring and into the summer as students and families make transitions.
  • 2nd consideration - sibling preference deadline is next week.
• Newsletter comments: 
  • School attendance goals were included in Principal Gilford’s most recent newsletter. Each school in the district puts together a school improvement plan and it requires attendance goals.
  • The metric for on track for graduation rates for 9th graders was discussed. 6 credits at the end of the 9th grade is what’s considered on track. Mr. Gilford discussed how this may not be a true reflection, since some subjects (English) require 4 years of learning. It is used as a benchmark and ISB wants to make sure all students are on track and successful through their high school years. This is one data point.
• Math Curriculum is changing - things are not fully finalized, yet.
  • State tests and a combination of inputs will be used to adjust placements as the district transitions away from current courses. A question was asked specifically about how that might look at middle school grades. There is some variability but it will generally follow:
    • Math 6/7/8 go to Math 8 or Algebra 1
    • Math 6/7 go to Math 7 or Math 8

New Business - Dominique DeSpain

• Approval of meeting notes from December 4th, 2025 Meeting - Motion to approve made by Dominique DeSpain, Seconded by Maria Calderon, and the remaining Board members present voted aye.  December 4th, 2025 Meeting Minutes Approved.
  • FRISB Board Members present at Dec. 4th meeting
    • Dominique DeSpain, Jessica Miyake, Maria Calderon, Bianca Hester, Lexis Hamilton, Karol Rengifo
• A grant request was brought to the meeting by Dominique DeSpain. She received an e-mail from a staff member who missed out on the original deadline. With additional funds due to strong fundraising, it was suggested that this might be reviewed and the board could review other partially-funded requests. Grants approved as articulated below:
  • Grant request for $1,200 to support student involvement at the Oregon Model UN Spring Conference. Submitted by Elisabeth Hartford. Motion to approve made by Maria Calderon, Seconded by Bianca Hester, and the remaining Board members present voted aye. The full amount was approved.
    • Discussed adding a line item for next year. That can be taken up in a special meeting to adjust budget line items for future planning. Funds for MUN were requested last year, as well.
  • Grant request for $1,566.00 for 2 Ping Pong Tables for Club and event use was revisited. Update: Community-sourcing a second Ping Pong table was unsuccessful. Submitted by Kelly Bordwell.  Motion to approve made by Lexis Hamilton, Seconded by Maria Calderon, and the remaining Board members present voted aye. The remaining request for $800 was approved.
  • Grant request for $2,500 for 2 charter buses for 10th-grade student travel during Civics Week was revisited. This request was originally submitted by Rory Williamson. Update: Outside grant funds were awarded to ISB but additional funds are needed for other activities to support Civics Week. For example, the school is looking at asking organizations to come model and discuss with students how to have civil conversations with people who have diametrically opposed viewpoints. Mr. Gilford and staff met with one organization that volunteers and does this for free - Better Angels? Staff felt that the organization might not be the best fit and are looking at other organizations that have a fee. Motion to approve a modified grant request to provide $1,250 to support civics week expenses was made by Dominique DeSpain, Seconded by Maria Calderon, and the remaining Board members present voted aye. A request for $1,250 was approved.
• International Night Plan - Jan. 30th 
  • Cut a Check for $5,000 for Cultural Week? - Yes. Mr. Gilford indicated that the school is ready to receive these funds. The group discussed what these funds are used for:
    • Activities throughout the week - Carnivale Theme
      • Friday workshops
      • Cultural dress fashion show
      • Performances in the past - not this year
      • Students are going to do a performance during the week
      • Float parade
      • Friday is int’l night - open to the whole community
      • Tickets act as pass through for student clubs to do some fundraising through food booths
    • Request for additional funds from Mr. Gilford to support Culture Week. This year they’re doing wagons & kids are having fun designing and building them. They haven’t done that before and expenses for the additional activity are currently above $2,000. This is in excess of the budget line item for Culture Week.
      • Board members discussed the budget and this year’s strong fundraising. There’s an obligation to use funds to enhance student experiences during the year the money is collected. All students take part in Culture Week. 
      • Concerns about environmental sustainability were raised - wondering if this is an ongoing idea to make wagons and the use and discarding of materials. Using found objects in the future was mentioned as a possible improvement. The wagons have not been done before and it is not clear if future years will include a similar component.  
      • Motion to provide additional funds for expenses for Culture Week of $2,000 by Maria Calderon, Seconded by Dominique DeSpain, and the remaining Board members present voted aye.  An additional budget of $2,000 was approved for this year’s Culture Week.
  • Volunteers for Tickets Table
    • Volunteers needed - shifts to process payments at International Night
      • Karol, Lexis, and Jessica volunteered to help. Maria said she also might be able to help.
  • Grad Night Food Table - Grad Night will be doing a food table for fundraising. They will need to figure out a way to get payments processed. Maria will look into this. 
  • ISB Merch - 
    • QR code display for Big Frog site? Great to get flyers and examples in front of students and parents as a “last chance” to order during International Night. Final day for orders is February 1st, 11:59pm.
    • Remaining items: raffle, donate, other? - There is a surplus of older apparel items. Hats don’t compete with items offered through Big Frog. It was suggested that they could be used as raffle prizess for a club. In the coming days, Bianca will recount all items to get totals, then we can try to find out if there’s interest in the hats specifically. We agreed to deal with other surplus items later in the year/some other time.
• Start planning for 2026/27 FRISB Board
  • President - OPEN
  • Co-VP, Fundraising - not here; need to check in with Sandy Chung
  • Co-VP, Community Building - OPEN
  • Treasurer - OPEN - Xiaosheng Wang would do it again if someone is not found
  • Volunteer Coordinator - Jessica Miyake would like to take over
  • Secretary - Lexis Hamilton wants to stay in this position
  • Member at Large - Bianca Hester would like to stay in this position
  • Social Media Coordinator - need to check in with Niloofar Jafari
  • Special Appointed Director of Fundraising - Karol Rengifo wants to stay in this position
  • Finalize Board for next year at May meeting; keeping tabs on preferences for now so that positions can be posted for interest.

Treasurer Report - Dominique DeSpain (Pres.) sitting in for Xiaosheng Wang

• Balances and expenses
  • Account Balances
    • Starting balance for the year was 15,329.38, and the available balance as of January 6th was $42,278.13. There are expected funds coming from Benevity.
    • Savings has stayed steady and there’s a small increase in the account balance from last month due to interest accrued.
    • GN Checking - this is the Grad Night Checking account. They’re expecting a $500 check from bottle drop. The Grad Night fundraising has gone well and seems on track.
  • Budget
    • Of the ~$42,000 budget we’ve spent $20,989.08 and have a remaining $21,060.92.
    • Fundraising brought in a little more than 10K over our goal and we started the year with ~15K, so we have approximately $25K on hand. Our budget only accounts for expected amounts. 
• Taxes due May 15th, 2026 - we have an extension
• Xiaosheng reaching out to reconcile 4/25, 11/25, and 12/25

Fundraising - Sandy Chung

• Dominique DeSpain brought up an idea to send a second e-mail thank the community again for the amazing fundraising support and to provide an update about how funds are being used. Previously, a video made by students was discussed but the creation of a video hasn’t moved forward yet. Instead, Mr. Gilford suggested putting together a slideshow. Next steps: Checking in with Sandy and Mr. Gilford to follow up.

Community Outreach and Staff Appreciation - Jessica Miyake

• Granola Bar was a hit!  :) - People loved it; presentation was great! Would be a great idea to continue in future years.
• January 27th - Staff Development Day Meal - Taco Bar - Posting already happened today. People are already signing up.

Volunteering - Maria Calderon

• Upcoming Opportunities - 
  • Volunteers might be needed for International Night - need to check in on support needs and may be posting opportunities.
  • IB exams - Late April/May; 2-3 volunteers needed to monitor each exam depending on the number of  kids taking the exam. 24-36 parents total, roughly. Senior parents are not allowed to volunteer for this per IB rules.
  • Field trips? - some coming up in the spring may need volunteers. A request for earlier notice for these opportunities was made, to ensure trips get the number of volunteers needed.

Spirit Wear Project - Bianca Hester

• Store closes on February 1st at 11:59pm. A reminder for final orders will be sent out 1-2 days before.
• Checked in on sales right after new years: 134 products have been sold in 77 orders.

Social Media Report - Niloo Jafari

Open Forum

Important Dates:

• Oct. 10th 
• Nov. 10th
• Jan. 5th
• Jan. 27th
• Apr. 20th

FRISB Board Meeting Minutes

FRISB Board of Directors:

Welcome - Dominique DeSpain

Principal’s Report - Mr. Andrew Gilford

• Updated on Lottery
  • Lottery closes tomorrow  - anticipating 350 applicants for MS, 50 for HS
  • Gets wrapped up by Jan/Feb with tentative 
  • Enrollment #s: 155 for 6th; 115-120 for 9th-10th; 100 11th-12th
• 5-year IB evaluation coming first week in January (Wed-Fri); feedback will come in from evaluators and be given to the school in an announcement by Head of School on Friday; Staff meeting on Friday to get feedback in the hands of staff
• Close Up trip registration just closed - 10th grade - DC in April
  • 55 kids out of ~110 going to DC; 4 chaperones
• 9th Grade Success - funds come to ESD to do things to increase graduation rates
  • The school is setting up mentoring programs with older students going into 8th/9th grade to model engagement
• Thanks to the community for food drive: gift cards and food donations have come in
• Fun things happening:
  • MYP - movement composition (jumprope routine)
  • STEM Expo - planning stage

Treasurer Report - Xiaosheng Wang

Reviewed current account totals

• Checking: ~$50,350 + $6,135
• Savings unchanged 
• Grad Night Checking - $4,592 increasing with recent fundraisers
• Does checking + projections include giving Tuesday donations?

New Business - Dominique DeSpain

• Approval of meeting notes from November 13th, 2025 Meeting - Motion to approve made by Dominique DeSpain, Seconded by Maria Calderon, and the remaining Board members present voted aye.  November 13th, 2025 Meeting Minutes Approved.
  • FRISB Board Members present at Nov. 13th meeting
    • Dominique DeSpain
    • Sandy Chung
    • Jessica Miyake
    • Xiaosheng Wang
    • Maria Calderon
    • Bianca Hester
    • Lexis Hamilton
    • Karol Rengifo

• Teacher and Student Club Grants 
  • Grant requests were reviewed by the board. Motion to approve made by Dominique DeSpain, Seconded by Maria Calderon, and the remaining Board members present voted aye.  Grants approved as articulated below:
    • Grant request for $334.60 for Avid 6th grade to purchase books “The Trouble with Heroes” by Kate Messner. Submitted by Kristin Bailie. The full amount was approved.
    • Grant request for $600 for Latino Leadership / student caseload snacks for 8th-12th grade students. Submitted by James Ramirez. The full amount was approved.
    • Grant request for $227.94 for 8th Grade History and Design art supplies. Submitted by Courtney Yaeger. The full amount was approved.
    • Grant request for $419.97 for a class set of Bluetooth speakers for the P.E. department. Submitted by  Cynthia Blanco. The amount was not approved. Instead, it was requested that the items be purchased with the P.E. Department line item budget (5602) which has $500.00 allocated.
    • Grant request for $90.00 for clay and paint to create Greek Pottery in 7th Grade Social Studies classes. Submitted by Heidi West. The full amount was approved.
    • Grant request for $2,500 for 2 charter buses for 10th-grade student travel during Civics Week. Submitted by Rory Williamson. $1,250.00 was approved for the cost of a single Charter bus, knowing that additional grant funds have been applied for.
    • Grant request for $342.41 for supplies for 8th Grade Language and Literature classes. Submitted by Heather Plapp. The full amount was approved.
    • Grant request for $1566.00 for 2 Ping Pong Tables for Club and event use. Submitted by Kelly Bordwell. $800 was approved, and sourcing of a second ping pong table will first be attempted by reaching out to the community for donations.
    • Grant request for $275.00 for Middle School Lexia Incentives. Submitted by Aleah Steinzeig. The full amount was approved.
    • Grant request for $3,143.00 for Science Equipment for 9th to 12th Grade. Submitted by Brian Nauert. The full amount was approved.
    • Grant request for $300.00 for Avid 10th Grade transportation for the 4-T trip. Submitted by Pat McCreery. The full amount was approved.
    • Grant request for $453.99 for Little Baby QCPR and face shields for CPR classes. Submitted by Socorro Hernandez. The full amount was approved.
    • Grant request for $337.00 for 7th Grade Dystopian Unit. Submitted by Alysoun Lowe. The full amount was approved.
    • Grant request for $382.54 for All Grades Visual Arts supplies. Submitted by  Sarah Hawks. The amount was not approved. Instead, it was requested that the items be purchased with the Art Department line item budget (5601) which has $500.00 allocated.
  • It was noted that FRISB already spent $250 for AVID this year, which would be an ongoing expense from Ms. Lowe. FRISB discussed the idea of making an AVID budget line item for future years.
  • It was asked if other grant requests have happened for multiple years in a row - these would be good candidates for line items in the budget. James Ramirez’s Latino Leadership / student caseload snack budget has been requested for 4 years in a row. The cost went up this year due to the increased cost of snacks.

Fundraising - Sandy Chung

• Treats for Advisory Class with highest fundraising amount?
  • In the past FRISB has purchased treats for the class that brought in the most fundraising. The group discussed the parent vs. student participation in these efforts, noting that many students have no idea if their parents and family donate. It was decided that we will not do treats this year.
• Thank you notes are (almost) done.

Community Outreach and Staff Appreciation - Jessica Miyake

• Pre-Winter Break Staff Appreciation?
  • Currently under budget - unclear how much is left over. Need to get clarity before deciding. Dominique will send details.
• January 27th - Staff Development Day Meal - Community Request for meal items - Taco bar.

Volunteering - Maria Calderon

• Upcoming Opportunities - 
  • Taco bar

Spirit Wear Project - Bianca Hester

• Reminder on December 5th or 8th of Dec. 8th deadline?
  • Reminder sent out today. 76 items have been purchased.

Social Media Report - Niloo Jafari

Open Forum

Important Dates:

• Oct. 10th 
• Nov. 10th
• Jan. 5th
• Jan. 27th
• Apr. 20th

FRISB Board Meeting Minutes

Meeting Minutes

Welcome - Dominique DeSpain

Principal’s Report - Mr. Andrew Gilford

Navigating Canvas and Student/Parent Vues Presentation - Ms. Alana Bertram

New Business - Dominique DeSpain

Fundraising - Sandy Chung

●      Congratulations!!!!! - Excellent contributions to the fundraiser. ~$45,000 was raised. Approximately $5,000 over the requested amount!  Guidance from Principal Gilford was requested on future fundraising requests that usually take place on Giving Tuesday. Was it necessary/desired given the large support? Principal Gilford noted the generous giving above the goal and said he’s not preparing to send out message. More donations may occur naturally. Thanks to the amazing community!

Treasurer Report - Xiaosheng Wang

Community Outreach and Staff Appreciation - Jessica Miyake

●      Will make plans for pre-Winter Break appreciation and January meals at the December 4th meeting - briefly mentioned and will discuss in FRISB December meeting.

Volunteering - Maria Calderon

Spirit Wear Project - Bianca Hester

Social Media Report - Niloo Jafari

Skipped. Board Member Jafari was not present to give an update at the meeting.

Open Forum

Mr. Gilford wanted to note recent ICE activity in the broader community. Students and families in the ISB community have been impacted. The district has resources and also protocols and policies on the main website. Families are encouraged to access those. Link: https://www.beaverton.k12.or.us/departments/teaching-learning/equity-inclusion/supporting-immigrant-refugee-students-and-families.

Important Dates:

FRISB Board Meeting Minutes

ISB Principal – Andrew Gilford - not present

Meeting Minutes

Welcome and Call to Order

Approval of July 28th Meeting Notes - Motion to approve made by Maria Calderon, Seconded by Jessica Miyake, and the remaining Board members present voted aye.  July 28th 2025 Meeting Minutes Approved.

New Business - Dominique DeSpain

Treasurer Report - Xiaosheng Wang

Fundraising - Sandy Chung

Community Outreach and Staff Appreciation - Jessica Miyake

Spirit Wear Project - Bianca Hester

Volunteering - Maria Calderon

Social Media Report - Niloo Jafari

●      Links inside the IG page for fundraising or signing up for staff meals and volunteering opportunities? “Stories”? Niloo requests that we text or WhatsApp her anytime an email or post goes out from FRISB, so that she can post it onto our Facebook and InstaGram accounts.  She sees these texts much sooner than the emails, so this will help get the word out more effectively over our Social Media accounts.  We are also having more traffic and activity on our Facebook page than anticipated, so this is great news for FRISB.

 Important Dates:

FRISB Board Meeting Minutes

FRISB Board of Directors:

ISB Principal – Andrew Gilford

Meeting Minutes

Welcome and Call to Order

Approval of May 1st  Meeting Notes - Approved by all Members present

Principal Update - Mr. Andrew Gilford

Treasurer’s Report - Xiaosheng Wang

●      Update of tax filing progress

President New Business - Dominique DeSpain

●      Questions for Andrew:

○      Can district approved volunteers/parents supervise afterschool clubs next year? Answer: the Beaverton School District requires a BSD staff member to be present at all after school club activities on BSD property - Parent Volunteers are not sufficient.

○      District requirement for Personal Finance and Career and College Readiness classes for next year? Sophomores/Grade 10 will be taking Personal Finance starting 2025/26 school year.  Juniors/Grade 11 will cover the College and Career Readiness materials during IB Seminar. Future goal of ISB is to have the BSD recognize the whole of the IB program as a fulfillment of this curriculum requirement, as the IB program already covers these topics and material.  The BSD indicated this as a possibility in the future.

○      Ms. Lowe requesting HS students help teachers with various prep tasks during next year’s “before school in-service week” This volunteer work is managed by the staff at ISB, so FRISB does not need to coordinate this support.

■      would you like VC to coordinate this

■      way for teachers to request a helper so we know how many students to sign up

■      particular days you’d prefer for this to happen

■      what would the hours be

○      Sim has asked about establishing a “Volunteer Crossing Guard” during pick-up only, at the intersection of Blanton and 178th The liability issues, both on an individual volunteer and BSD levels, pose a significant challenge to this option. Sandy Chung, VP of FRISB, is still working with both Washington County and the Beaverton School District to see how the intersection of Blanton and 178th can be made safer for students crossing to and from ISB. 

●      Staff Appreciation Week Feedback

○      Lots of appreciation

○      Can we send out a form asking about dietary restrictions? (teachers’ vegan meals were taken by non-vegans) Next year, Jessica will put together a form for teachers to voluntarily fill out regarding dietary restrictions.  While FRISB cannot address every dietary restriction, we do want to provide meals that all the Staff can participate in and enjoy.

○      Bry recommended we label the teachers’ meals with their names that are dietary specific (GF, Vegan, Non-Dairy, etc.)

●      Recruitment for open FRISB position - Secretary

●      Updating FRISB Board Member descriptions Descriptions were updated, motioned for approval, and approved by all Members present.

●      Budget support for next year’s Prom? The BSD does not provide any funding for Prom each year, and FRISB does not have enough funds to directly support Prom, in addition to the other school dances.  A suggestion was made to combine our Prom with some of the other Option Schools to help dilute the costs for each school.

●      Set and Approve Budget for 2025-26 School Year The following was approved by all Members present for the 2025-26 School Year FRISB Budget.

VP for Fundraising - Sandy Chung

●      questions/concerns for next year’s fundraising?

●      Dominique delivering  banner and Red Donation Box to Sandy

VP for Community Building and Staff Appreciation - Jessica Miyake

Member at Large - Bianca Hester

Volunteer Coordinator - Maria Calderon

Social Media Coordinator - Niloofar Jafari

Open Forum - Nothing raised by those present during Open Forum.

Adjournment - Meeting adjourned by Dominique DeSpain, FRISB President

FRISB Board Meeting Notes

FRISB Board of Directors:

ISB Principal – Andrew Gilford

Notes

Welcome and Call to Order

Approval of April 3rd Meeting Notes

Motion raised, seconded and approved

Principal Update - Mr. Andrew Gilford

Seniors have started the IB examination, and will be done by Mid May. It has been very busy weeks for them, at ISB they have tried to help them navigate these stressful times, having special visitors as baby goats and giving them time to study.

Prom will be on May 17th and they are most likely done with school.  Officially their last school day is June 3rd. 

The rest of the school is getting ready to prepare for their last month of school.

Treasurer’s Report - Xiaosheng Wang

Update of tax filing progress,

Taxes will be filled during the weekend of May 3rd.

Vote to Create Income and Expense Budget Lines for Pass-Thru funds

Motion raised, seconded and approved

Vote on Amendment of 2024-25 Budget per letter dated April 3rd, 2025

Increase Budget Line Item 5502 Culture Week from $5,000.00 to $5,650.00

Increase Budget Line Item 5401 FRISB Grants/RFFs from $13,500.00 to $20,618.50

Motion raised, seconded and approved

President New Business - Dominique DeSpain

Recruitment for open FRISB position - Secretary

This position will be vacant and we are asking if you know someone that will like to work with FRIB and filled the position.

Updating FRISB Board Member descriptions - moving this to June meeting

Vote in New Board Members:

Motion to dissolve Board Members Committee 2024-2025 has been approved

The president opened the motion for electing the board members for the next year 2025-2024, nominations were called and new members were elected unanimously.

FRISB Board of Directors 2025-2026:

President – Dominique DeSpain -  (2nd term – 2nd year as board member)

Co-VP, Fundraising – Sandy Chung - (2nd term – 2nd year as board member)

Co-VP, Community Building and Staff Appreciation – Jessica Miyake  (1^st term – 1^st year as board member)

Treasurer – Xiaosheng Wang - (2nd term – 2nd year as board member)

Co-Volunteer Coordinator – Maria Calderon (1^st term – 3rd year as board member)

Secretary – Vacant

Special Appointed Director for Fundraising - Vacant

Member at Large – Bianca Hester -  (1^st term – 1^st year as board member)

Social Media Coordinator -  Niloofar Jafari - (2nd term – 2nd year as board member)

We are so grateful for all the hard work, time, and dedication contributed by the outgoing Board

June Meeting Date - Thursday, June 5th 6 - 7:30 Board members only

Set Budget for 2025-26 School Year

We have been discussing and proposing the budget for the upcoming school year, with a focus on analyzing and prioritizing what best serves the interests of ISB students. Our budget planning is based on an anticipated income of US$40,000.

The final budget will be presented for approval at the June 5th meeting.

VP for Fundraising - Sandy Chung

●      Update of Appreciation Treats for Advisory Class

VP for Community Building - Dominique DeSpain filling in for Baya

Swag Update - with Bianca Hester

The idea is to set up a virtual shop for next school year, where we can offer all types of Swag and that will be managed directly by the supplier.

Dates to sell remaining swag at school:  The best time will be during lunch and giving some time of advance notice so they are prepared.  This will be offered to High Schools as they didn’t have the opportunity to see it as it was offered only to Middle Schoolers.

Enough funds for a Staff Breakfast?

Staff Appreciation Week - May 5 - 9th

Monday, May 5th - Snacks and Sweets Day

●      Organized and paid for by FRISB

Tuesday, May 6th - Coffee Cart (custom coffee drinks delivered by Mr. Gilford and Ms. Bordwell to staff)

●      Catering Schedule Confirmed by Maritza Grasty

●      Paid for by FRISB

Wednesday, May 7th -  Chinese Community Lunch

●      Organized by Xiaosheng Wang, FRISB Treasurer

●      Provided by Chinese Community at ISB

●      Lunch Set Up by 10:35AM / Clean-Up at 1:00PM

Thursday, May 8th - Dessert Day

●      Organized by FRISB

●      Provided by donations from ISB Families

●      We will have families sign-up using ParentSquare to bring desserts in.

Friday, May 9th - Catered Lunch

●      Organized and paid for by FRISB

●      Lunch Set Up by 11:05AM / Clean-Up at 1:30PM

Grad Night Update - Bing Theobald

How much has been raised to date

The Grad Night Committee is working to fundraise enough to cover all event expenses. What they're able to offer the seniors will depend entirely on the funds they collect. Currently, their checking account has approximately $9,000.

Upcoming fundraising events:

Open Forum -

June FRISB Meeting Points:

Vote in 2025-26 Budget

Brainstorm ideas for FRISB activities and dates for 25-26 school year

Niloo - any ideas/changes for Social Media next year?

Adjournment

FRISB Board Meeting Agenda

FRISB Board of Directors:

ISB Principal – Andrew Gilford

AGENDA

Welcome and Call to Order

Approval of March 6th Meeting Notes

Motion raised, seconded and approved

Principal Update - Mr. Andrew Gilford

In the following weeks 10th graders a group of around 50 10th Graders will be traveling to Washington DC as part of the Close Up experience, in the meantime the students that stay will be participating in an especial schedule that will be including visits to Salem, Court house, Community work, workshops, etc.

Another trip happening is the ISB Model UN club will be going to Eugene to participate in the Oregon Model UN Spring Conference.

This is a very busy time for seniors, as they are preparing for the IB examinations happening at the end of April and beginning of May.  After the examination is over, they are pretty much done with school.   ISB is very grateful to the response of the community that fulfilled all the proctoring spots for this examination.

Treasurer’s Report - Xiaosheng Wang

Update of tax filing progress

Taxes are not yet ready

How much is left in our Staff Appreciation budget?

Financial Status:  As of April 3rd. the balance of the accounts were as follow:

Checking:  24,680.97

FRISB Saving:  10,018.99

GN Checking:  7,867.2

Reviewing the budget and the income, we have a possitive budget of 18,581 (yet need to be spent this year).

President New Business - Dominique DeSpain

Letter to Amend Budget

The letter will be send to increase the budget as follows and we will voting on May 1st.:

Increase Budget Line Item 5502 Culture Week from $5,000.00 to $5,650.00

Increase Budget Line Item 5401 FRISB Grants/RFFs from $13,500.00 to $20,618.50

Spring FRISB Social

The ideal is to find a venue / Restaurant by the week of May 5 - 8th

Inviting all the families including the upcoming parents of next year

We will review this issues before our next meeting

Recruitment for open FRISB positions,

○       We thank very much the Parents that have decided to join the board for next year and to the current ones that will help continue with the support:

Updating FRISB Board Member descriptions

There is a need to review all the Board Member descriptions and update each position.

Planning of Staff Appreciation Week - May

Teacher appreciation week will be the week of May 5th to May 9th

This is how the week will look like:

Monday, May 5th - Snacks and Sweets Day

Organized and paid for by FRISB

Tuesday, May 6th - Coffee Cart (custom coffee drinks delivered by Mr. Gilford and Ms. Bordwell to staff)

Catering Cart Scheduled - Confirmed by Maritza Grasty

Paid for by FRISB

Wednesday, May 7th -  Chinese Cuisine Lunch

Organized by FRISB

Provided by Chinese Community at ISB

Lunch Set Up by 10:35AM / Clean-Up at 1:00PM

Thursday, May 8th - Dessert Day

Organized by FRISB

Provided by donations from ISB Families

We will have families sign-up using ParentSquare to bring desserts in.

Friday, May 9th - Catered Lunch

Organized and paid for by FRISB

Lunch Set Up by 11:05AM / Clean-Up at 1:30PM

FRISB budget for this week is around 2,000 Dollars

Quick look over this year’s budget to prep for next year

The board reviews the budget lines that are in use and discusses which are the ones to maintain for next year. 

On May 1st we will be discussing the Budget and the be voted on June’s meeting

(We will need to propose a date for June’s meeting).

VP for Fundraising - Sandy Chung

Update of Appreciation Treats for Advisory Class

This is happening soon.  Andrew will work with Sandy

VP for Community Building - Baya Batomunkueva

Update on swag progress: 

We are moving forward, Baya was already in touch with a company that offered the best prices and is ready to start production.  Ideally begging with a few for MS social and then for next year setting up the “online shop” for ISB

Ideas for next Staff Development Day Meal - April 14th

Baya will contact posible catering for this day and ideally find a provider from the local community that can include vegan / Vegetarian options.

Volunteer Coordinator - Shiva Doreswamy

●       IB Exam Proctoring

                        All positions were fulfilled.  We are still looking for people able to help on Civic Week.

●       Other upcoming volunteer opportunities

MS social is coming

8th Graders field trips (2 days)

Grad Night Update - Bing Theobald

Bing’s answers to the Board questions are in bold:

What is the budget for the Grad Night Party:

Venue Rental Cost: $7600+$540 (Photo Booth)

Food Cost: dinner included in the package, breakfast at Denny's $2000

Transportation Cost: $770

Other Costs: gift to ISB $500+-, gifts to swag bag $800+-

Total Cost of Grad Night Event : $12,210

How much has been raised to date: $5000 (which includes $1350 deposit to venue)?

Projected funds to be raised by ticket and yard sign sales: $4400

Upcoming/planned fundraising events: Flock (unknown), Chipotle ($220), BottleDrop ($1000)

Transportation Plan: school buses

Since the Graduation Ceremony runs from 7 - 9PM, what is the plan to feed students before they go on the bus? There will be food and snacks at the venue.

If not enough funds are raised, what is Plan B for the Grad Night Event?  Haven't discussed that with the board.  We will try our best to raise the money needed.  FRISB usually reserved $2000 each year for Grad Night.  If not enough, we might need to request assistance.

Open Forum -

Next FRISB Meeting and Monthly Schedule:

May 1st, 6 - 8:00PM - in person - Setting 2025-26 Budget and Voting in of new Board Members

Upcoming Calendar Dates

April 14^th – Meal for Teachers for Staff Development Day

April 25^th – Volunteer need for MS Spring Social

?          Staff Appreciation Week

Adjournment

FRISB Board Meeting Minutes

FRISB Board of Directors:

ISB Principal – Andrew Gilford

Meeting Minutes

Welcome and Call to Order

Approval of February 13th Meeting Notes: Dominique DeSpain motioned for approval, Sandy Chung seconded,  and the motion was approved by the remaining Board members present.

Principal Update - Mr. Andrew Gilford

            At the most recent staff meeting, Mr. Gilford and teachers discussed how several events over the next 6 weeks will bring both a very busy schedule and a deepened educational experience for ISB.   Students will be engaging in experiences to sharpen their international lens; however, this puts pressure on time in class. Some examples of upcoming student and school day activities include Holi celebration, Science Fair, Civics Week.  These events affect teachers’ schedules, but teachers are also making great things happen for our students: leadership team to build opportunities, teachers creating moments for students to gain a wide breadth of perspectives.  This is exhausting and exhilarating at the same time.

           IB exams are coming up in May for Seniors, and we will need proctors for each test.  Senior parents are not allowed to proctor, so it’s an excellent chance for other HS parents to learn what Seniors will someday be doing for their exams, and we can see the actual tests for this year.

            Mr. Gilford will be asking parents and guardians to participate in this year’s IB evaluations.  This process involves evaluators from the IB Program assessing if ISB is aligning with the IB standards and practices for an IB accredited school.  This evaluation takes place every 5 years. Hearing parents’ perspectives of their students' experience is part of this process. The process has become more reflective over the years, less “ticking the boxes,” which really gives ISB meaningful feedback on our curriculum, methods, and approaches to achieving IB goals.  Ms. Schuff has been an evaluator at other local IB schools for several years, and she has been able to provide great insight and feedback as well to ISB.

Treasurer’s Report - Xiaosheng Wang is not able to attend the meeting so Dominique DeSpain, FRISB President, will deliver the Report provided by the Treasurer.

●      Message from Xiaosheng for FRISB to try to make amendments to budget prior to spending over the budget line item amount

●      Go over Budget vs. Actuals and Accounts to Date reports

●      Cash flow question - Mr. Gilford can go over line items on FRISB budget and identify when throughout the school year the funds for each item are needed to help FRISB with Cash Flow planning.

President New Business - Dominique DeSpain

●      Question for Mr. Gilford - How could the BSD budget deficit affect ISB next year?

○      Short about $10million in the district, our enrollment is steady but they might change the formula for teacher to student ratio to adjust for the deficit.

●      Spring FRISB Social

○      We will invite current parents and next year’s incoming parents as well

○      To be scheduled week of May 5th - 9th

○      Dominique will look for venue

●      Dominique will be revising FRISB Board position descriptions to bring them up to date and submitting them for Board approval at the April meeting

VP for Fundraising - Sandy Chung

●      Planning for distributing appreciation snacks to advisory classes

●      Treats are purchased

●      Mr. Gilford is going to randomly select Advisory - Sandy will distribute treats on Wednesday or Thursday before Spring Break

VP for Community Building - Baya Batamunkueva

●      Update on swag progress - samples of hoodie, hat, sweatpants, tech vest and then selling t-shirts at the MS Social.

●      We need to have a variety of price points for items

●      Can we mix and match on the online store?

●      Baya will email us some estimates and the company that we’re going with

●      Baya will be meeting with Mr. Gilford to select items and sort out color combos

Volunteer Coordinator - Shiva Doreswamy

●      IB Exam Proctoring - sign up is looking really good already

●      Other upcoming volunteer opportunities - MS Spring Social coming up on April 25th

Grad Night Update - No one from the Grad Night Committee attended the meeting.

Board members have several questions for Grad Night Committee:

●      What is the budget for the Grad Night Party:

○      Venue Rental Cost

○      Food Cost

○      Transportation Cost

○      Other Costs

○      Total Cost of Grad Night Event

●      How much has been raised to date

●      Projected funds to be raised by ticket and yard sign sales

●      Upcoming/planned fundraising events

●      Transportation Plan

●      Since the Graduation Ceremony runs from 7 - 9PM, what is the plan to feed students before they go on the bus?

●      If not enough funds are raised, what is Plan B for the Grad Night Event?

Open Forum - nothing was raised during Open Forum

Next FRISB Meeting and Monthly Schedule:

April 3rd, 6 - 7:30 PM - Zoom

May 1st, 6 - 8:00PM - in person - Setting 2025-26 Budget

Upcoming Calendar Dates

April 14^th – Meal for Teachers for Staff Development Day

April 25^th – Volunteer need for MS Spring Social

?          Staff Appreciation Week

Adjournment

Article I.  Name/Purpose

Section 1 – Name: The name of this nonprofit Corporation shall be the Friends of the International School of Beaverton (FRISB or Friends of ISB).

Section 2 – Purpose: The Friends of the International School of Beaverton is organized exclusively for charitable, scientific and education purposes as stated in the Articles of Incorporation.

Article II. Mission

To inspire, inform and support an internationally centered education at the International School of Beaverton in the Beaverton School District. This mission may be expressed, and is not limited to:

a) Fundraising and resource development to support the ISB, its projects and programs, and the projects and programs of its students;

b)  Enhancing of the school’s basic curriculum through volunteerism in the school and student enrichment programs in cooperation with the school’s administration and staff;

c) Modeling the positive skills and behaviors that contribute to a balance of environmental, social, and economic responsibilities in the school, the community and the larger world.

Article III. Membership 

Section 1 – Eligibility: Membership open to all parents, guardians, teachers, and staff associated with the ISB Program.

Section 2 – Conditions:

a) Membership begins upon the acceptance of a parent or guardian’s student into the school or through the acceptance of an offer to teach or to assume a staff position.

b)  Membership eligibility may be verified against student and employment rosters maintained by the school.

c) Membership is terminated upon a student’s graduation, transfer or withdrawal, or the transfer, retirement or resignation of a teacher or staff member.

Section 3 – Fees: There are no fees or dues as a requirement of membership. The Friends of the International School of Beaverton is open to anyone meeting the conditions as defined.

Section 4 – Voting: Each member is entitled to one vote.

Section 5 – Code of Ethics:

a)  Members are committed to conducting themselves in a manner befitting the

Friends of ISB, the International School of Beaverton, and the Beaverton School District, and in accordance with any policies adopted by the Board of Directors.

b) No member may represent or speak on behalf of FRISB unless expressly permitted by the Board of Directors or these Bylaws.

Section 6 – Conflicts of Interest:

a) In the event that any Member has a conflict of interest that might properly limit such Member’s fair and impartial participation in Board deliberations or decisions, such Member shall inform the Board as to the circumstances of such conflict. If those circumstances require the nonparticipation of the affected Member, the Board may nonetheless request from the Member any appropriate non-confidential information that might inform its decisions.

b)  "Conflict of interest," as referred to herein, shall include but shall not be limited to, any transaction by or with the Corporation in which a Member has a direct or indirect personal interest, or any transaction in which a Member is unable to exercise impartial judgment or otherwise act in the best interests of FRISB.

c) No Member shall cast a vote, nor take part in the final deliberation in any matter in which he or she, members of his or her immediate family or any organization to which such Member has allegiance, has a personal interest that may be seen as competing with the interest of the Corporation. Any Member who believes he or she may have such a conflict of interest shall so notify the Board prior to deliberation on the matter in question, and the Board shall make the final determination as to whether any Member has a conflict of interest in any matter.

d)  The minutes of the Board meeting shall reflect disclosure of any conflict of interest and the disqualification of the interested Member’s vote.

e) Should any Member become aware of a potential or actual conflict of interest involving a fellow Member that has not been disclosed, he or she shall ask the fellow Member to disclose the conflict, and if the fellow Member does not do so, shall bring the matter to the attention of the Board of Directors.

Article IV. BOARD OF DIRECTORS

Section 1 – Powers: There shall be a Governing Board responsible for the overall policy and direction of the Friends of ISB, which shall supervise and control the business, property, and affairs of the Corporation, except as otherwise expressly provided by law, the Articles of Incorporation, or these Bylaws.

Section 2 – Number and Qualifications: The Board shall be composed of no less than seven (7) and no more than nineteen (19) elected individuals drawn from the membership. In addition, there shall be no more than four (4) appointed or ex- officio seats. All Directors are required to be members of the Friends of ISB at the time of their election. All Directors must remain as members in good standing of the Corporation for the duration.

Section 3 – Composition:

a) Elected Directors (Officers): The elected Board will consist of President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, 1st Volunteer Coordinator, 2nd Volunteer Coordinator, and the Member-at-Large.

The Officers will have the sole responsibility for the management of the business of Friends of ISB. In the management and control of the property, business, and affairs of FRISB, the officers are vested with all the powers possessed by FRISB itself, so far as this delegation of power is not inconsistent with the Oregon Nonprofit Corporation Act, The Articles of Incorporation, or these Bylaws. Each officer is expected to attend all meetings of FRISB and participate in all discussions and votes. No one person may hold more than one office.

b)  Ex-Officio Directors: The Principal and Vice Principal(s) of ISB shall be considered ex-officio members of the Board. The Student Council of ISB is invited to select two representatives, one from each program level (MYP and Diploma Program) to sit as ex-officio members at each meeting. Ex-officio members will have no voting rights at Board meetings but serve in an advisory capacity and have full ability to enter into the discussions.

c) Special Appointed Director: At the discretion of the Board of Directors, one (1) individual may be appointed to a voting seat on the Board for a one (1) year term.

Section 4 – Election: The officers shall be elected by a majority vote of the membership present at the meeting of the election. The election of officers will generally occur at the regular FRISB General Meeting in May of each year. Such election will occur by secret written ballot unless, by unanimous consent of the membership, the president dispenses with written ballots for such election and does a hand count.

Section 5 – Term of Office: All elected Board Members shall serve for a term of one (1) year, but are eligible for re-election for up to five (5) consecutive years. Officers, with the exception of the Treasurer, shall assume their official duties at the close of the last membership meeting in June and shall serve for a term continuing  until the regular meeting of the membership in May of the following year and the election of their successors. The Treasurer shall assume his or her duties on July 1, and shall serve until June 30 of the following year.

Section 6 - Board Vacancies:

a) Vacancies: The remaining members of the Board of Directors shall appoint new members to fill vacancies for the remainder of the term by a simple vote of the majority.

b)  Resignation: Any Director may resign at any time by giving written notice to the Board President. Such resignation shall take effect at the time specified within the notice, or, if no time is specified, at the time of acceptance of the resignation is made by the President. Should the Board President resign, they shall submit their resignation to the 1st Vice President.

c) Absences: Any Director may be removed for excessive absences from Board meetings and Board work as determined by an unexcused absence from three

(3) consecutive Board meetings or work sessions.

d)  Removal: Any Director may be removed from such office, with or without cause, by a majority vote of the voting members of the Corporation at any regular or special meeting of the members called expressly for that purpose. In addition,   the Board of Directors may declare vacant the office of any Director who fails or ceases to meet any required qualification that was in effect at the beginning of that Director’s current term of office.

Article V. DUTIES OF BOARD OF DIRECTORS

Section 1 – Responsibilities: All Directors of FRISB shall:

a) Perform the duties prescribed in the Bylaws and any additional duties which may be identified by the Board; and

b)  Attend all scheduled and announced special meetings of the Board and General Membership. It is the responsibility of each member of the Board, who cannot attend, to provide prior notice to the Board of their absence.

c) Board members shall deliver to their successors all papers, files, and records pertaining to their duties and responsibilities at the final and joint meeting of the old and new Boards at the end of a school year in June.

d)  Ensure that a budget is prepared according to the budgeting policies established earlier in the year and in accordance with the financial practices laid down in these Bylaws.

Section 2 – President:

a) Shall send out notices of all meetings, convene and preside over all meetings of the membership and Board, and create and distribute the agenda for the meetings.

b) The President shall be the official representative of the Friends of ISB and shall act on behalf of FRISB in connection with the Administration of the School.

c) The President shall coordinate with the Directors of the Board and various committees appointed by the Board.

Section 3 – Vice-President of Fundraising and Vice-President of Community Building and Staff Appreciation:

a) The Vice-President of Fundraising shall support the work of the President and fulfill the duties of the President in the President’s absence.

b) The Vice-President of Fundraising shall lead fundraising efforts.

c) The Vice-President of Fundraising shall perform such other duties as may be assigned by the Board of Directors.

d) The Vice-President of Community Building and Staff Appreciation shall coordinate community building and staff appreciation activities for the general membership.

e) The Vice-President of Community Building and Staff Appreciation shall perform such other duties as may be assigned by the Board of Directors.

Section 4 – Secretary:

a) The Secretary shall be responsible for keeping accurate records of corporate actions, including taking minutes at all general and Board meetings, distributing copies of minutes to each Board member for review within one week following each meeting, and assuring that corporate records are maintained, and such other duties as may be assigned by the Board of Directors.

b) The Secretary shall ensure that a reference copy of these Bylaws, minutes from previous meetings of the Board, and a list of all committees, their responsibilities and committee minutes be kept on file.

c) The Secretary will ask ISB’s web master to post minutes from each meeting and the current revision of the Bylaws to the FRISB webpage within one week following each meeting.

Section 5 – Treasurer:

a) The Treasurer shall be responsible for, oversee and carryout all financial transactions and duties involving the Friends of ISB, and provide a report concerning the Corporation’s fiscal condition at each meeting of the Board and General Membership.

b) The Treasurer is responsible for ensuring that the Board of the Friends of ISB files annual reports to the IRS, the State of Oregon and other governmental bodies as required by law.

c) The Treasurer shall monitor, update and correct errors in online reports (e.g. GuideStar, corporate giving organizations) concerning the charitable activities of the corporation when necessary.

d) The Treasurer will keep copies of all financial records back to the original date of incorporation of FRISB. The Treasurer will keep a copy of the current budget on file for reference at FRISB meetings and provide it whenever a copy is requested. The Treasurer will make sure that all financial records are secured and that the current fiscal year’s budget is posted on the FRISB web page and in the hallway at ISB.

e) The Treasurer will, along with two other Board Directors, excluding the President, reconcile the financial records each month, with signatures from those two Board Directors, witnessing the financial records are accurate as reported in the reconciliation.  This reconciliation is to be completed each month before the next month’s FRISB meeting.

f) The Treasurer will maintain and renew all certificates of FRISB, including, but not limited to, Oregon Department of Justice, liability insurance, QuickBooks registration, 990 E-File, Oregon Secretary of State registration, Benevity account, TechSoup account, PayPal and Venmo accounts, and Zoom account.

Section 6 – Volunteer Coordinator:

The Volunteer Coordinator shall facilitate member and community involvement in the International School of Beaverton.

Their duties will include but not be limited to:

a) Organize and manage the sign-up processes for volunteer opportunities,

b) Communicate volunteer opportunities to members and families of ISB,

c) Assist staff and committees in the assignment of volunteers where needed,

d)  Work with the Board and its committees to ensure appropriate acknowledgments are forwarded to volunteers to the Friends of ISB.

Section 7 - Member-at-Large:

The duties will include but not be limited to:

a)  Coordinate the design, selection and sales of Spirit Wear/ISB Merchandise,

b)  Provide additional support to the Board as needed.

Article VI. COMMITTEES

Section 1 – Committee Formation: The Board may, by a resolution adopted by a majority of the Directors in office, create and appoint any committees, workgroups or taskforces that facilitate the work of the Board as needed. The Board President appoints all committee chairs who shall be members of FRISB. No committee shall have the authority to amend or repeal these Bylaws, elect or remove any officer or Director, adopt a plan of merger, or authorize the voluntary dissolution of the Corporation.

Section 2 – Term of Office: Each member of a committee shall serve for a minimum of one year or until a successor is appointed, unless the committee is sooner dissolved or otherwise defined to have shorter terms.

Section 3 – Vacancies: The Board, together with the committee chair, may fill vacancies in the membership of committees.

Section 4 – Rules: Each committee and task force may adopt rules for its meetings not inconsistent with these Bylaws or with any rules adopted by the Board of Directors.

Article VII. MEETINGS

 Section 1 - Types of meetings: Three types of meetings by the Membership and the Board are permitted by these Bylaws: regular, annual and special.

a) Regular meetings:

i)  Regular meetings of the General Members shall be held no more than once per month, at a time and place designated by the Board.

ii)  Regular meetings for the Board of the Directors shall be held monthly at such a time, day and place as shall be determined by the Board of Directors.

iii) Any member in good standing may be present as an observer at any regular Board Meeting. At the President’s discretion, an open forum period may be added to the agenda to take comments from the broader membership.

b)  Annual meetings: An Annual Meeting of the Members shall take place in the month of May, at a time and place designated by the Board. At the Annual Meeting the Members shall elect Directors.

c) Special meetings:

i)  Special meetings of the General Members may be called by the Board, or by a petition signed by five percent (5%) of the General Membership.

ii)  Special meetings of the Board may be called at the direction of the President or by a majority of the voting Directors then in office.

Section 2 – Rescheduling: Regular meetings of the General Members may be rescheduled as necessary, with not less than five (5) days prior notice to the announced date of the membership meeting.

Section 3 – Notice of meetings:

a) Notice of each regular meeting shall be given to each voting member electronically by school calendar, school website, and/or by school newsletter, not less than ten (10) days prior to the meeting.

b)  Notice of special meetings of the Board or General Membership shall be given at least two (2) days prior to the meeting. The purpose for which a special meeting is called shall be stated in all notices.

Section 4 – Quorum:

a) The total number of Members in attendance at a meeting of the General Membership shall be considered quorum.

b)  A 2/3 majority of the Board shall constitute a quorum for the transaction of business at any meeting of the Board of Directors.

Section 5 – Voting:

a)  At both general meetings of the membership and meetings of the Board of Directors all issues to be voted on shall be decided by a simple majority of quorum, except in the case of alterations to these Bylaws and the Articles of Incorporation where a 2/3 majority must pass a motion.

b) All voting of the board will occur at meetings held in person except where:

i)  Unanimous Electronic Consent in Lieu of a Meeting: The Board may take action without a meeting if consent to the action is given by all of the Directors through email.

ii) Telephone Meeting: Any one or more Directors may participate in a meeting of the Board of Directors by means of a conference telephone or similar telecommunications device, which allows all persons participating in the meeting to hear each other. Participation by telephone shall be equivalent to presence in person at the meeting for purposes of determining if a quorum is present.

Section 6 – Governance: The rules of procedure for meetings of the Friends of ISB, as to matters not expressly governed by these Bylaws or the Articles of Incorporation, shall be those prescribed in Robert’s Rules of Order, Revised.

Article VIII. ACCOUNTING, ANNUAL BUDGET SPENDING AUTHORITY

Section 1 – Accounting Standard: The generally accepted standard expressed in documents and policies of the Financial Accounting Standards Board (FASB), Generally Accepted Accounting Procedures (GAAP), the IRS, and the Oregon Attorney General’s Office shall be followed.

Section 2 – Annual reports: Reports are required to be developed and submitted to the Board and Membership at the Annual Meeting showing income, expenditures, and pending income.

Section 3 – Records Inspection: The financial records of the CORPORATION are public information and shall be made available to the Membership, Board members,  and the public upon reasonable notice, defined here as five 5) business days.

Section 4 – Fiscal Year: The fiscal year shall be July 1 to June 30.

Section 5 – Security of Deposits: All funds of the Friends of ISB are to be placed into insured deposit accounts in either a bank or savings and loan institution as directed by the Board. The Board may in the future decide to adopt a policy concerning the investment of Corporation funds. However, these investment policies should seek to maintain the security of funds invested.

Section 6 – Budget Development Amendment: The Board, in whole or through committee, shall develop and approve an annual budget each year. The budget will be approved in a timely manner so as to start the next fiscal year with an approved budget. The Board shall take input from the general membership to the budget process.

The FRISB Budget may be amended by the members at any regular meeting or at any special meeting called for that purpose, provided that a written proposal for any such amendment is presented to the Board no later than 21 days prior to the next regular meeting. Written notice of this budget amendment must be given to the members at least ten (10) days prior to any meeting at which members will be asked to consider and vote on the amendment. Request for Budget increases made at any regular meeting, will follow this procedure as well, and be voted on at the next regularly or specially scheduled meeting.

Section 7 – Cash Handling:

a)  The Board of the Friends of ISB shall maintain a policy concerning the handling and management of cash and gifts in accordance with Section 1 above.

b) Accounts Receivable: Receipt of all gifts, contributions and cash shall be recorded in an electronic recording system. A receipt will be sent to the donor at their request. Two people will be present to count and verify cash receipts.

c) Accounts Payable: Claims for reimbursement of expenses must use the reimbursement process, with the submission of a claim form with attached receipts and explanations of expenses. Any claim exceeding the budgeted amount must be presented at the next board meeting for approval prior to any funds being disbursed.

d) Compensation: No member of the Corporation shall receive compensation or inurnment for service to the organization except as identified by the approved budget.

e)  Payments and Withdrawals: All checks drawn on any of FRISB’s accounts shall be signed by at least one Director with signatory authority. At least three, but no more than four, Directors will be authorized to sign on FRISB’s checking and savings accounts.

f) Spending Limits:

i) Members will not receive reimbursement beyond the budgeted expenses; unless approved in advance by the General Membership.

ii) Non-budgeted expenditures must be voted on by the General Membership as an amendment to the budget. Funds from the Board’s Discretionary Fund may be used to cover overages by a simple majority vote.

iii) No Board member requesting a reimbursement will be permitted to sign the check for that reimbursement or to sign as the “Approved” signer on the reimbursement request form.

Section 8 – Audit:

a)  Monthly Audit: Each month the Treasurer shall present all transactions from the month to a committee made up of 2 Officers and one General Member for verification.

b) Annual Audit:

i) An Audit Committee designated by the Board shall examine the accounts of FRISB at the end of each fiscal year.

ii) The Audit Committee will be coordinated by the Treasurer and will include the current Treasurer, the incoming Treasurer, one additional Officer, and at least one General Member that is not a director and has accounting experience.

iii) Satisfied that the Treasurer’s report is correct, the Audit Committee shall sign a statement to that effect at the end of the report. The Treasurer will present the report at the first general meeting in September so that its completion may be recorded in the meeting minutes. The report will become part of the FRISB records.

Article IX. INDEMNIFICATION

Section 1 – Unless otherwise prohibited by law, the Friends of ISB shall indemnify, to the extent of insurance coverage, any Director or officer or any former Director or officer, and may by resolution of the Board of Directors indemnify any employee, against any and all expenses and liabilities incurred by him or her in connection with any claim, action, suit, or proceeding to which he or she is made a party by reason of being a Director, officer, or employee, if he or she acted in good faith and in a manner he or she reasonably believed to be in the best interests of the Corporation and, in the case of a criminal proceeding, had no reasonable cause to believe their conduct was unlawful.

Section 2 – Amounts paid in indemnification of expenses and liabilities may include, but shall not be limited to, counsel fees and other fees; costs and disbursements; and judgments, fines, and penalties against, and amounts paid in settlement by, such Director, officer, or employee. The Corporation may advance expenses or, where appropriate, may itself undertake the defense of any Director, officer, or employee. However, such Director, officer, or employee shall repay such expenses if it should be ultimately determined that he or she is not entitled to indemnification under the Article.

Section 3 – The Board of Directors shall also authorize the purchase of insurance on behalf of any Director, officer, employee, or other agent against any liability incurred by him that arises out of such person's status as a Director, officer, employee, or agent, whether or not the Corporation would have the power to indemnify the person against that liability under law.

Article X. AMENDMENTS

These Bylaws may be amended at any meeting of the General Membership by a two-thirds (2/3) majority of those members present and voting at such meeting, provided there has been at least a 21-day prior notice given of the proposed amendments to all members of   the Friends of ISB. Notice will be made electronically either through the school website, by email, by notice in the prior month’s meeting and noted in the minutes on the school website, and/or listed in the school newsletter.

Article XI. DISSOLUTION

In the event that the Friends of ISB is dissolved, all of its assets shall be distributed in accordance with the provisions articulated in the Corporation’s Corporate Articles of Incorporation.

These Bylaws were amended and restated by the members of Friends of ISB Parent Teacher Organization on November 5, 2008.

Approved November 7, 2008

These Bylaws were amended and restated by the members of Friends of ISB Parent Teacher Organization on January 15, 2015.

Approved February 9, 2015

These Bylaws were amended and restated by the members of Friends of ISB Parent Teacher Organization on June 5, 2018.

Approved May 14, 2018

These Bylaws were amended and restated by the members of Friends of ISB Parent Teacher Organization on June 5, 2025.

Approved  on June 5, 2025

FRISB Articles of Incorporation

Introduction

This document sets forth the procedures for requesting expense reimbursements or for check advancements.

Prior to incurring expense for a budget line item, the committee chairperson of the event will present an overview of the event budget to the FRISB Board. The Board can provide guidance on how much is budgeted for each event or for each budgeted line item. The most recent approved budget can be found on FRISB’s webpage. Contact information for the current year Board members can also be found on FRISB’s webpage.

All service contracts must be pre-approved by the FRISB Board. The Board will need to see that the cost is comparable to other vendors. Contact the FRISB Board President to request to be on the FRISB agenda for the next meeting. FRISB has the responsibility to spend funds wisely and within the IRS guidelines for a 501(c)3.

Prior to paying expenses, the FRISB Treasurer will verify that the expenditure along with all cumulative expenses (for that fiscal year as of request date) does not exceed the budget for that line item. If the expenses exceed the budget and a revised budget is needed, the Treasurer will assist in bringing this issue to the FRISB Board (at the next scheduled Board Meeting) and to the General Members (at the next scheduled General Meeting) for consideration and approval. If the budget revision is approved, the expense will be paid, however, if not approved the Treasurer will communicate that decision to the requestor and will determine if another alternative is available.

FRISB Check Request Form

For IRS purposes, all expense reimbursement requests must be accompanied by a completed and signed FRISB Check Request Form and appropriate supporting documentation (i.e. copies of receipts showing the amounts paid or an invoice).

Advanced Payment

If an advanced check is needed on the day of an event to pay an entertainer or to pay for goods or services, the FRISB Check Request Form should be completed and signed with supporting documentation. In this case supporting documentation may be a copy of an email between the parties agreeing to the amount, a bid form, etc. Upon delivering the check, the requestor must obtain a receipt or the vendor’s signature on the FRISB Check Request Form. The Treasurer will coordinate with the requestor to obtain these documents. For any questions on supporting documentation specific to your advance check request, please email the FRISB Treasurer. The current Treasurer’s email address can be found on FRISB’s webpage at the link provided above.

Requests must be approved in writing:

• The person requesting the reimbursement must sign the FRISB Check Request Form.
• The expense must be approved by the appropriate FRISB Board Member or the school Administrator. For example:
• Expenses which relate to school socials should be approved by the Volunteer Coordinator.
• Expenses which are being requested by the school’s staff (such as reimbursements for intern lunches or staff appreciation) must be approved by the Principal or the Assistant Principal in his/her absence.
• When a physical signature cannot be obtained prior to submitting the FRISB Check Request Form, an email with the person’s approval must be forwarded to the Treasurer. The Treasurer will work with this approving individual to obtain his/her physical signature at a later date.

Other Considerations

• Please provide the address or location of where the check should be mailed or delivered.
• Please indicate if a check is needed by a specific date. If this is the case, you may also email the Treasurer to expedite the process and to ensure that you check is received by the request date.
• Completed FRISB Check Request Forms should be placed in the Treasurer’s inbox in the school’s production room or the form can be given to the school’s administrative personnel to place in the Treasurer’s inbox.
• Checks in excess of $200 require a second signature. The Treasurer will work with the secondary check signers to obtain their signature and to deliver your check in an expedited manner.
• The Treasurer will check the designated inbox periodically. However, if the reimbursement is needed immediately, the completed form with supporting documentation can be scanned and emailed to the Treasurer.

If there are any questions, please email the FRISB Treasurer.

FRISB Check Request Form