Parent Teacher Organization (FRISB)
Donations
Matching Programs
FRISB is an IRS approved 501(C)3 non-profit organization. Many employers will match their employee’s donations to qualifying non-profit organizations including FRISB. Our Federal Tax ID is 87-0772923.
Here are some Matching Programs that have been identified:
Intel - Intel requires a minimum donation of $25. Intel uses an online process. Please complete the request online and enter in Friends of ISB (FRISB) with Recipient ID 0014906
Nike – Please ensure that all of the donations you make for a match are done through WE Giving.
Kaiser Permanente – A minimum donation of $25 is required. Please complete the Kaiser Permanente Matching Program.
Other Matching Programs
Please let FRISB know of other Matching Programs and we will be sure to include this information on our website.
Where to Mail Your Form
Please forward your Matching Forms to the school’s office or mail to FRISB and we will take care of the rest. Thank you in advance for your support:
FRISB
Treasurer
17770 SW Blanton Street
Beaverton, OR 97078
Questions?
Please direct your questions to the current FRISB Treasurer. Thank you.
2023-24 FRISB Board of Directors
President – Barbara Simon-Evrenosoglu
Co-VP, Fundraising - Alison Anderson
Co-VP, Fundraising – Aysegul Jezewski
Co-VP, Community Building – Bing Theobald
Secretary – Maria Calderon
Co-Volunteer Coordinator – Shiva Doreswamy
Co-Volunteer Coordinator – Andrea Martinelli
Treasurer – Alexandra Yau
Member at Large – Nabil Badereddine
Treasurer Email (Please add "Treasurer" to the Subject line. Thank you!)
2023-24 FRISB General Meeting and Board Meeting Dates
All meetings will be held on Wednesdays.
General Meetings - whole ISB community is invited:
October 4 - 5:30 - 7:00 pm
December 6 - 5:30 - 7:00 pm
January 10 - 5:30 - 7:00 pm
March 6 - 5:30 - 7:30 pm
May 29 - 5:30 - 7:00 pm
Board Only Meetings
November 1 - 6:00 - 6:45 pm via Zoom
February 14 - 6:00 - 6:45 pm via Zoom
April 3 - 6:00 - 6:45 pm via Zoom
FRISB Meeting Minutes
- 03-06-2024 FRISB General Meeting Minutes
- 02-15-2024 FRISB Board Meeting Minutes
- 01-10-2024 FRISB General Meeting Minutes
- 12-06-2023 FRISB General Meeting Minutes
- 11-02-2023 FRISB Board Meeting Minutes
- 10-04-2023 FRISB General Meeting Minutes
- 08-23-2023 FRISB Board Meeting Minutes
- 08-16-2023 FRISB Board Meeting Minutes
- 06-14-2023 FRISB General Meeting Minutes
- 04-26-2023 FRISB General Meeting Minutes
- 03-15-2023 FRISB General Meeting Minutes
- 02-15-2023 FRISB General Meeting Minutes
- 01-04-2023 FRISB General Meeting Minutes
- 12-14-2022 FRISB General Meeting Minutes
- 11-02-2022 FRISB General Meeting Minutes
- 10-12-2022 FRISB General Meeting Minutes
03-06-2024 FRISB General Meeting Minutes
FRISB GENERAL MEETING
AGENDA
Board Member Updates
ISB Principal Updates
Miscellaneous:
ISB will be sending a message to parents and students to be aware of traffic conditions on Blanton Street and to remind them about traffic flow at school.
For the future, FRISB will need to discuss sending a letter to the County and the district about all the traffic concerns and the lack of proper School signage.
Next Board Meetings:
April 3rd, 2024 Via Zoom 6:00 – 6:45
May 29th, 2024 General Meeting 5:30 – 7:00 (New Board Members voting)
02-15-2024 FRISB Board Meeting Minutes
FRISB BOARD MEETING
AGENDA
Treasurer – Alexandra Yau
Please refer to the emails Alex sent February 9 and 10, 2024.
Close the Grad Night savings account and transfer the $2,006 to Grad Night checking account, no more seed money. MOTION APPROVED
In FRISB budget, next year, add an expense line for “Seniors Grad Night celebration” with a fixed budget to “give” them at the beginning of the year. This allows us to be completely transparent with the ISB parents regarding where their money goes and for FRISB to participate in the celebration of the ISB seniors as a community. Amount to be decided. MOTION APPROVED
Starting next “FRISB Fall fundraising,” have parents donate to FRISB and/or Grad Night from the start. FURTHER DISCUSSION WILL BE NEEDED
If for X reasons GN needs more money (cover for kids who cannot pay for their ticket for example), like proposed, they can apply for a FRISB grant. MOTION APPROVED
Next year, add a line for International Night to the budget in both income and expense to allow the use of VENMO and PayPal via FRISB. MOTION APPROVED
Ask for support documentation for when the money has been given to school and how money is expended. Alex will follow up and will consult with experts, she will update in the next meeting March 6 in person.
FRISB accounts need to be audited either by an audit committee organized by FRISB or by an accountant.
ISB Principal Updates:
8th graders field trip. Feb. 28-29 Rory has asked for volunteers. The field trip will be at the Oregon Jewish Museum and Center of Holocaust Education as part of their Language Arts Unit – The Diary of Anne Frank.
April 6 cleanup of the courtyard, will be part of Community Service for school. Final projects will be analyzed after cleaning
Next School year there will be the offering of a new course Digital Film Making and ISB will be asking for seed equipment. This new Elective course falls under Fine Arts for 9th and 10th graders, it is already in the forecasting sheets.
Board Member Updates:
Co-Volunteer Coordinator: Please refer to Andrea’s email sent 2/14 with subject Staff Development Day for Tuesday, Feb. 20th. To summarize the thread discussion:
As this Staff Development Day is on a Tuesday after a holiday it will be easier to serve Lunch.
Proposal of a light lunch offer. Andrea and Maria will take care of organizing the lunch.
Secretary: New form to create data base of parents willing to be part of FRISB, send form via Parent Square (including upcoming parents)? Invitation to FRISB social (March or May)? Include the form in the ISB newsletter? MOVED TO NEXT MEETING MARCH 6 IN PERSON
Co-VP, Community Building: Please refer to Bing’s email sent February 12th: MOVED TO NEXT MEETING MARCH 6 IN PERSON
“It is time to discuss the April Parent Social. Last year, we had more than 20 attendees, most of whom were parents of incoming students. I am not sure if we can host it in the school cafeteria, as new families might be interested in touring the school. The school can put up a slideshow. FRISB can provide coffee, tea, appetizers, snacks, etc. But if everyone agrees that it would be better to follow tradition and hold it in a restaurant, please let me know what has been agreed upon, and I will make the arrangements. Would it be better to set Parent Social time Friday or Monday, instead of middle of the week?”
Miscellaneous:
Courtyard update, ISB is planning a Community Service Day to start cleaning the courtyard. Once the cleaning is done Dominque DeSpain will help coordinate the remodeling of the courtyard.
Planning for the next Staff Development Day in April, Volunteer Appreciation Day, and Staff Appreciation Week. MOVED TO NEXT MEETING
Next Board Meeting: March 6, 2024 in person at ISB
01-10-2024 FRISB General Meeting Minutes
FRISB GENERAL MEETING
Participants:
ISB Principal – Andrew Gilford
FRISB Board of Directors:
AGENDA
Board Member Updates
President / Fundraising: Nothing to report.
Volunteer Coordinators: For International Night there will be more volunteer opportunities that will be added. Request for items to cover Breakfast for staff for January 16th was uploaded in Sign Up Genius. This event might be canceled depending on the weather.
Community Building: Bing said that she will be able to use her community Network to organize part of the staff appreciation week lunches.
ISB Principal Updates
Cultural Week is here, students will be actively participating as many will be running workshops, will participate in the Fashion Show and helping on International Night. Students will be having a different school experience that week. There will be a presentation of a Salsa group and other performers. The expenditure for Culture Week has exceeded what was budgeted. Principal Gilford asked if any additional funds could be provided for Culture Week, if there are any unused funds in the FRISB budget.
The final list for students accepted for the school year 2024-2025 (via Lottery) is expected January 26. For sixth grade, around 350 applications were received for an estimated 155 students.
For ninth grade, there is projected 120 students. Many of the spots that will be available to new applicants will depend on how many students who already attend ISB in 8th grade decide to stay.
On International Night, attendees can buy tickets to access the different stands and food. For which ISB requests FRISB if there is a way for FRISB to be the charging through PayPal or Venmo, even if FRISB can accept cards. This request is made since ISB has no way to use any of these methods and many times attendees forget to bring cash.
ISB is planning 6th grade Outdoor School and is asking for help to finance busing for Outdoor School as the District might not be able to provide transportation, especially for the return. In case of needed the amount and when will be confirmed soon.
Treasurer – Alexandra Yau
Discussion on how to distribute donations made last November on Benevity between FRISB and Grad Night. Alex determined from which grade donations were made to help divide the funding. The problem is that parents do not specify in the “comment” section for which program they are giving. The board discussed the possibility of GN asking for a Grant closer to the end of their fundraising period in case they did not meet their budget goal or need. Also, adding a GN line to the FRISB budget was mentioned. The voting on how FRIBS will be supporting GN and how funds will be allocated in the future will be done at the next FRIBS meeting. The board agreed to keep it simple.
ISB principal asked for extra funds for Culture Week, after a discussion of whether we can afford to spare $3000 additional funds for Culture Week, acting President made the motion to provide an additional $1,500 only, and the board approved to move funds from budget line 5501 to budget line 5502 (Culture Week).
Alex will investigate if FRISB can open a PayPal Zettle account and a Venmo account to help ISB collect money for International Night ticket sale and future events as it seems that students and many parents do not always have cash and need to use debit cards or other electronic paying methods (Venmo). This will also help FRISB with future fundraising.
Grad Night will be fundraising on International Night.
Miscellaneous
ISB is preparing a community involvement weekend to work on the Courtyard, this will involve all the school grades and will be an opportunity for students to volunteer. There is not yet a date for this event. FRISB is waiting for the project as there are $5,000 ready to be used for the Courtyard makeover.
FRISB participation on International Night (February 2nd). The idea will be to have a table close to Grad Night and where the tickets for International Night are being sold to help with the PayPal Zettle and the Venmo payments. FRISB plans to have a sign-up Google Doc, asking parents to join the volunteers and consider joining FRISB Board next year, since we may have multiple open positions. Same sign-up form will also go into the Newsletter and other communications with the parents.
January 16, 2024, Staff Dev. Workday, Sign Up Genius was sent for Breakfast Items
It was mentioned that it would be interesting if the students could make a documentary about Culture Week.
Next FRISB Meeting Via Zoom Board only February 14th @ 6:00
12-06-2023 FRISB General Meeting Minutes
FRISB GENERAL MEETING
Date: December 6th, 2023
Location: Wildwood Taphouse – Cedar Mill
12545 NW Cornell Rd. Suite 101, Portland, Or 97229
Time Board Meeting: 5:30 pm – 6:30 pm
FRISB Happy Hour: 6:30 pm – 7:30 pm
Participants:
ISB Principal – Andrew Gilford
FRISB Board of directors:
President – Barbara Simon-Evrenosoglu
Co-VP, Fundraising – Aysegul Jezewski
Co-VP, Community Building – Bing Theobald
Co-Volunteer Coordinator – Shiva Doreswamy
Co-Volunteer Coordinator – Andrea Martinelli
Member at Large – Nabil Badereddine (Absent)
Secretary – Maria Calderon
Treasurer – Alexandra Yau
AGENDA
Board Members updates:
Co-VP, Fundraising: Final amount raised $41,500
Treasurer:
Please refer to the email sent by Alex Yau on December 1, 2023.
Aplos Software refunded $964 that is categorized as miscellaneous income.
Family donation of $2,000 for IB diploma fee scholarships, will be included as a line in next year's budget. So far, there is no need for this year.
Giving Tuesday donations through PayPal were for Grad Night.
A few donations from Benevity – Giving Tuesday will not be available until January.
Volunteer Coordinator: Next mayor event is Culture Week International Night. Working with school staff and scheduling volunteers for International Night.
Co-VP, Community Building: Working with honor society for Culture Week. Will oversee the soup bar that FRISB is organizing for school staff lunch on Friday December 8th.
IMMEDIATE ATTENTION
Latest Grant requests:
The Board has approved the Grant requests for a total of $9,550.
The board approved the increase in the budget to cover the disbursement of the last group of grants. It should be noted that there is a surplus of funds of $20,000. Therefore, the additional approved value will not affect the final balance.
School Directory
The school will be sending the school directory before winter break.
Courtyard
Thanks to the work of community members as well as the environmental club the first steps towards cleaning and redesigning the courtyard are taking place. In the upcoming weeks there is going to be a tour of the courtyard to analyze what will be the best options to improve the space.
Principal update
Very busy time for Seniors, Juniors starting to get busy as well.
ISB National Honor Society is conducting a Food Drive that will be running until December 15.
A senior student, as part of the CAS project, is partnering with 8th grade English classes in gathering donations for Portland Books to Prisoners. The 8th graders are reading Just Mercy, a book about a lawyer working with prisoners. After they finish reading the book, they will have the opportunity to hear from a lawyer that has worked with the Supreme Court.
FOR NEXT MEETING
FRISB participation in International Night on February 2nd (having a table?)
Next important dates
January 10, 2024 FRISB General Meeting in person at ISB 5:30 – 7:00 pm
January 16, 2024 Staff Dev. Workday
January 29th, 2024 First day of Culture Week
11-02-2023 FRISB Board Meeting Minutes
FRISB BOARD MEETING
Participants:
ISB Principal – Andrew Gilford
AGENDA
President update: Secure meeting place for December 6.
Co-VP, Fundraising update
We were able to complete goal (+40,000).
What really helped the Fundraiser was to have the staff tell how much they appreciate the help received via FRISB. Asking for pictures and information of how the grants have been used and how the money has been expended (static bicycles, iPad), etc. For next year’s fundraising.
Prepare a blurb to be added in the newsletter with the update that we did it!
A student will be selected, and their class will be receiving a surprise goodie.
Treasurer update
FRISB reimbursed the President for Zoom annual subscription of $149.90 but will cancel it next year and use TechSoup to subscribe Zoom for only $18 per year.
We can access the donor’s information for the “Kaiser Permanente Community Giving Campaign” platform and the $336 donations deposited in September and October were designated “2022-2023 senior year celebration stuff” .The amount was transferred to GN checking account.
Still waiting for Aplos Software to refund us $964 (they have until end of November to refund us).
I signed up with Deed as a new donation platform.
FRISB has received a $2,000 donation from a wonderful family part of the ISB community, the amount must be used to specifically fund students in financial need to pay for IB Diploma examination fees. The Treasurer asks for a motion for approval of adding a new line in the current Budget: “IB Examination Fees” that will allocate the money and use when the need presents. The motion was approved by the board.
Benevity gives you the possibility of determining what is donated from the Community and what is donated from the company, this year budget will reflect this, that is why the Fundraising Campaign (4001) will be higher than the amount budgeted, and the Fall Fundraising Campaign Corporate Match (4002) will be lower.
FRISB will not be able to maintain the Bank account under 50,000, in consequence an additional form must be filled out.
Volunteer Coordinator update
International night, Rory will work with more specific rolls and share to volunteer.
Lunch provided for staff for December 8th as it is a Development Day for Staff: Sign up Genius Soup, bread, drinks. Approx. 50 staff members.
Principal update
Lots of joy in the Halloween celebration.
Latinx club sold Mexican treats for Dia de los Muertos (Nov. 1st).
Seniors are finishing their assessment, college app, busy time for them. Teachers understand this and are flexible with time and accommodating assignments for students.
All the open houses for middle school were packed. ISB presented a Panel of students that spoke honestly about the good and bad of ISB. ISB is participating in the Option School & Program Fairs organized by the district. The first one was held on October 25th at Meadow Park Middle school next will be at Conestoga Middle School on November 6.
This year ISB has around 870 enrolled students, the number is already high. High School is getting bigger as more students are staying. There might be a need to balance students by grade.
Calendar Review 2023-2024 and Scheduled Events for 2023-2024
Community meeting 12/6:
Save the date! Space has been secured (Taphouse at Cornell and Saltzman Rd.) The idea is to start with FRISB general meeting followed by a Social Gathering where we can ask questions and help other parents.
FRISB Plan for International Night
FRISB will not need to fundraise, FRISB's presence will be more informative, having a table if necessary. For FRISB the priority in this event is community building and having contact with families.
This event will be an opportunity for Grad Night fundraising.
If food sales are proposed, vendors will need to have District approval, as the district is pushing for proof on Insurance and be part of the approved vendors list.
ISB is looking to work with a Muralist during the Cultural Week, the idea is painting the back wall of the outdoor area. FRISB can help with extra funds if necessary.
Updates about Gardening project?
No updates yet. Environment club meets Monday and Andrew will join one of the meetings (Environmental Club will need to send an email to the principal letting him know when the Club will be meeting so he can visit and talk about it with the club members).
Giving Tuesday
FRISB is not advertising it as a day for Fundraising.
Grad Night can use this as an opportunity to Fundraise, PayPal can be divided into what is FRISB and what is Grad Night.
School Directory
In the last ISB newsletter, families were asked to fill out a form if they did not want to be included in the Directory. JoAnne Lewis, ISB Registrar, will send the Directory as EXCEL document as it is easy for FRISB to format and then send it to the community as PDF.
FRISB Facebook, has not been updated since 2022. Will be interesting if a member of the community would like to oversee FRISB communications (Social Media and updates).
ISB Clubs
FRISB can help clubs in case of needing funds for specific purposes. Let teachers in charge of clubs know that they can apply for grants.
The Grant application will be open again.
Next meeting
- November 29th at Mountainside HS (4:00 - 5:00)
- February 28th at AHS (5:30 - 6:30)
- May 22nd at TBD (5:30 – 6:30)
10-04-2023 FRISB General Meeting Minutes
FRISB GENERAL MEETING
Participants:
ISB Principal – Andrew Gilford
In addition to the board of directors and the ISB Principal, we had the presence of Mrs. Weidert, chemistry teacher, representing the Science department, and a group of parents who wanted to get more involved with the school.
AGENDA
President Update
Main purpose is to recruit volunteers.
We will need to obtain quotes for upgrading the courtyard, as FRISB has a grant. The idea is to have a low maintenance courtyard for the ISB students to enjoy. Community Member Dominique DeSpain is interested in helping the possible Student Club that will oversee the project.
Co-VP, Fundraising Update
Great response from the community. Exceeds what was raised last year in the same weeks, notable variation from week to week. So far 50%+ raised (around $22,000).
All methods are being used for collection. We might reach our goal at the end of October. It is important to notice that this is the only fundraising event of the year. Taxes emails are being sent.
Treasurer Update
Change in the accounting system. Treasurer was able to change Pay Pal user.
FRISB should not exceed $50,000 in the bank account.
Review of the budget. FRISB overview the Grad Night budget, but fundraising is independent.
Planning to create “Rules of engagement for Grad Night”, this year's proposed budget is $12,000 (fundraising efforts will start November).
Principal Update
Grants request:
Science teachers are grateful for the support that FRISB provides every year, since the department always uses th $1,000 available as funds, especially for labs items that cannot be reused.
PE requests, approx. $3,000: 9 square game implements, stationary bikes, playground equipment and balls, health education videos.
Design curriculum for all 8th Grade classes. Approx. $1900. The teacher provided a list of the wanted items.
Wellness Center $500 will be used to supply snacks and other items for the center.
The library is asking for 2 IPADs to replace the existing ones that are no longer tech supported. The IPADs are used to help students look up library books, as many students do not carry around their Chromebook. The district will not provide IPADs for that use. The IPADs will be maintained by BSD and the district will provide the necessary updates. Approx. $1,000.
All the board members were in favor of moving forward with the grants requested above. Our FRISB treasurer, Alexandra Yau will review the information first then will proceed to issue the check.
There was a discussion of how important Check and Balance is for all the money that was raised and how it was spent. We asked Andrew for the pictures of the items requested through the last year grants.
Volunteer Coordinator Update
Good reply for Middle school harvest on Thursday 26th from 2 to 4.
HS Fall dance will be on November 9th.
New ISB parents should ask for the change of school as many are still attached to their last year's school volunteer page.
Next big event for volunteering will be Culture Week, soon the letters asking for volunteering and help will be sent, the need for volunteers will be a joint effort between ISB and parents.
Murals painted for Cultural Week with the involvement of the art department.
There was talk about the need to have Spirit wear as many families have been asking for it. The district has a list of providers, Dominque DeSpain will contact Oak Hills to see which one they use.
Calendar Review 2023-2024 and Scheduled Events for 2023-2024:
FRISB will provide Breakfast or Lunch for Teacher development day coming up.
October 13, the decision is to better be catered as it is a non-school day and families would not plan to attend school or deliver breakfast items early in the morning (7:00). Not Yet decided if it is Lunch or Breakfast. Per Andrew, he is expecting 45 participants as its only for certified teachers.
October 27th, no need to provide Breakfast or Lunch because it is a grading day, and many teachers decide to work remotely.
December 8th, Staff development day. We will need to decide whether to do a catered breakfast or lunch or if you prefer to use SignUpGenius, determine how many people. There is no school for students.
There is always the possibility of using SingUpGenius for future events that are within the normal school days.
Extra funds spending ideas:
THPRD removed the soccer goals since they were damaged and have no intention of replacing them. The possibility of being able to pay for new arches using FRISB funds was discussed if the cost is acceptable.
See how to supply things for students to use at recess (4-corner balls, soccer balls, etc.)
The possibility of offering financial aid to students who need to cover the cost of IB exams and who do not fall into the category of financial aid offered by the district (free and reduced lunch) was discussed. We will wait to have a better idea of how many students there will be and how much the grant would be.
Parking Lot issues
Alexandra Yau asked to talk about the recklessness of several people who do not follow the directional flow of the school parking lot, which could cause a serious accident. She requested that both students, teachers, and parents be reminded that it is essential to respect the arrow directions in the parking lot.
Can FRISB open a square account? Shiva will be looking into the possibility as he has work with another nonprofit that uses PayPal Module.
Items left for NEXT meeting:
- Next Scheduled Events review calendar for following months
- Attending Superintended Coffee with Community (Parents and Students):
- November 29th at Mountainside HS (4:00 - 5:00)
- February 28th at AHS (5:30 - 6:30)
- May 22nd at TBD (5:30 – 6:30)
08-23-2023 FRISB Board Meeting Minutes
FRISB BOARD MEETING
AGENDA
1. Planning for Community Picnic and Back to School night, September 7, 2023 from 5:00 to 8:30
MINUTES
Planning:
08-16-2023 FRISB Board Meeting Minutes
FRISB BOARD MEETING
Date: August 16, 2023
Location: ISB In Person
AGENDA
Agenda:
· General board information:
· Review Budget 2023-2024
· Fundraiser 2022, 2023
· Calendar Review 2023-2024
o Combine calendar BSD and ISB, Document with the summery of events was created and shared with the board. The calendar can be found in the ISB website:
§ Calendar - International School of Beaverton
· Schedule Events 2023-2024
06-14-2023 FRISB General Meeting Minutes
Friends of the International School of Beaverton (FRISB) – Notes from Wednesday, June 14th, 2023, meeting
Board Members present:
President – Barbara Simon-Evrenosoglu
Secretary – Alexandra Yau
Treasurer – Lai McClure
VP, Community Building – Bing Theobald
Co-VP, Fundraising – Aysegul Jezewski
Co-Volunteer Coordinator – Shiva Doreswamy
Co-Volunteer Coordinator – Andrea Martinelli
Also present:
ISB Assistant Principal: Kelly Bordwell
Parent: Maria Calderon
Treasurer update:
We have $10,000 in savings and should end the school year with a left-over of about $21,000.
The student planner ($2,800 budget) for next year has already being spent.
This year FRISB was able to fully support the school in all their project, thanks to the generous donation of the FRISB families.
Fundraising update:
The survey for the ISB families about how they would like the board to spend their money will be ready for the fundraising in the fall.
Volunteer Update:
Will see if it is possible to compile the amount of volunteer hours by the end of the school year.
Will reinstate a Volunteer Appreciation Day next year.
Will check if an email can be sent to all volunteers about making sure they update their volunteer status and if there is a YouTube video showing how to apply or reapply.
Back To school night, we should have a few computers out to help parents or guardians with volunteer sign up as well as a Volunteer Opportunities poster.
The sign-up Genius organized for the Staff Development Day lunch on May 26th was a success. Kelly said: “The teachers and staff really appreciate all the breakfasts and lunches that FRISB organizes throughout the year”. Will make sure to have more sign-up genius next year. To avoid this year’s situation during Staff Appreciation Week we will create a FRISB Google calendar with all the FRISB and ISB events listed on it. Also, wondering if ISB could add the FRISB events (color coded) on their calendar as well (ask Maritza). Maria is going to set up a Google Non-profit account.
VP Community Event Update:
Wednesday, May 17th at 5:30 PM at Mc McMenamins Cedar Hills was successful.
Next School year we will have 2 Happy Hours (December and May) and 3 community events (Back to School/International Night/1 more (maybe during the incoming families tour).
Harvard grant for the courtyard will be used to start the project with a clean up on Friday 23rd from 9:00 AM to 11:00 AM.
Secretary Update:
Staff Lounge done (Andrea and Alexandra): Took 3 weeks to complete project. Total cost was about $5,200 (FRISB $2,928.33, the rest was covered by ISB). We paid mostly for a 3-person La-Z-Boy sofa, some decorations, chairs, coffee tables, side tables.
Spirit Wear fundraising (Lai and Alexandra): We reached out to Big Frog, Hometown Apparel, and T-Print. We decided to stay with Big Frog based on the quotes we received. We will vote on a budget at the next FRISB meeting, this summer, so we can place an order and have everything ready for Back to School Night. Items: T-shirt, hoodie, cap, pencils, keychains.
Banners (FRISB, Staff Appreciation, Fundraising): Naomie is working on them, and we should be able to order them soon.
President update:
Next FRISB meeting will be on August 16.
Will make sure next school year to have a FRISB table at all events.
Maybe have some food and allow families to come with children to the 1st FRISB meeting to attract more people.
A thank you email was sent to the families who attended the Happy Hour last May.
Election for Board Members 2023-2024
Board Members 2022-2023 have been dissolved:
President – Barbara Simon-Evrenosoglu
Secretary – Alexandra Yau
Treasurer – Lai McClure
VP, Community Building – Bing Theobald
Co-VP, Fundraising – Aysegul Jezewski
Co-VP, Fundraising - Alison Anderson
Co-Volunteer Coordinator – Shiva Doreswamy
Co-Volunteer Coordinator – Andrea Martinelli
Member at Large – Naomi Morrison
Floor open for new nomination of Board Members for 2023-2024:
President – Barbara Simon-Evrenosoglu
Secretary – Maria Calderon
Treasurer – Alexandra Yau
VP, Community Building – Bing Theobald
Co-VP, Fundraising – Aysegul Jezewski
Co-VP, Fundraising - Alison Anderson
Co-Volunteer Coordinator – Shiva Doreswamy
Co-Volunteer Coordinator – Andrea Martinelli
Member at Large – Nabil Badereddine
All those in favor of the new board members: All aye. The nominations are now closed.
Principal Assistant update:
The last day of school will be a field day for the Middle Schoolers and finals for the High Schoolers.
Next Board meeting schedule:
August 16, 2023
Questions? frisboard@gmail.com
04-26-2023 FRISB General Meeting Minutes
Friends of the International School of Beaverton (FRISB) – Notes from Meeting on Wednesday, April 26, 2023
Board Members present:
President – Barbara Simon-Evrenosoglu
Secretary – Alexandra Yau
Treasurer – Lai McClure
VP, Community Building – Bing Theobald
Co-VP, Fundraising – Aysegul Jezewski
Co-VP, Fundraising – Alison Anderson
Co-Volunteer Coordinator – Shiva Doreswamy
Co-Volunteer Coordinator – Andrea Martinelli
Also present:
ISB Principal: Andrew Gilford
Parent: Maria Calderon
Parent: Nabil Badereddine
Treasurer update:
Overbudget expense for science department: $70 approved by board, seconded by Barbara Simon-Evrenosoglu and Bing Theobald
$1,300 Harvard Grant paid to ISB to use to fix the courtyard. Need to be cleaned up and will plant after that.
Budget for portable furniture: the school might have enough money to buy the furniture but asked if FRISB would help to furnish and pay difference if needed. With the staff increase this year, they lost office space, classroom space, and after the people in the portable moved to a different BSD building, they got authorization to use the portable, but it was empty. The space is divided into 3: conference room, tech repair room, and staff lounge. Because classrooms are shared and always in use, teachers don’t have a place to do pre-work. This portable will allow them to have space to do it. Currently it has a conference table and 9 chairs but needs more furniture. Andrea and Alexandra will go shopping, make a budget, once approved, will order it for delivery. They will use student artwork to decorate the room. Alison offered to paint the walls.
Secretary Update:
Incoming Family Event: June 15 from 6:00 AM to 8:00 PM. After Principal and FRISB president presentation, families tour the school on their own with a provided map. There will be volunteers along the way to answer questions and make sure nothing gets disturbed. In the Gym we will have posters board displaying more information about yearly ISB activities, as well as FRISB table, Spirit Wear / Yearbook table, Staff Appreciation Committee table, volunteer table sign up, Spirit wear, food, Culture Week table to recruit. All board members will be there. Possible raffle with 2 Spirit Wear apparel to win.
Spirit Wear fundraising (Lai and Alexandra): no stock left, use Big Frog but considering Hometown Apparel used by BSD or My T Print in Forest Grove. Will have a set for display. School will store Spirit Wear.
Logo for FRISB & Banners (FRISB, Staff Appreciation, Grad Night, Red Envelop): Naomie will work with Aysegul and Alexandra.
FRISB Calendar proposal: Will be created for next year by the secretary.
Volunteer Update:
Has being very hard to get volunteers to help with IB exams, school events in general.
Reasons: change of work schedule, Covid vaccine requirement, but also because of Covid a lot of people did not volunteer for the past 2 years and consequently they have been removed from the system.
VP Community Event Update:
Once every quarter, FRISB will organize a happy hour for the ISB families. Most central place will be Cedar Hills. FRISB don’t pay for space but will pay for soft drinks and appetizers.
Next School Community Happy Hour: Wednesday, May 17th at 5:30 PM at McMennamins Cedar Hill.
Culture Week: Need to recruit a committee. Rory from ISB Staff will be at the Incoming Families Event to recruit.
Teacher appreciation week and Staff Development Day: Need to recruit parents for next year.
Staff and Teacher appreciation week (May 1st to 5th): too late to have parents sign up for it so the board members will take it on this year: Staff Appreciation Lunch: 64 people to feed - 3 Lunches 10:30 AM/11:15 AM/12:00 PM
- Tuesday May 2nd: Bread and drink (Barbara), Filipino main dish (Lai) pastries (Alexandra and Nabil)
- Friday May 5th: Drinks (Andrea), Tacos main dish (Allison & Aysegul), Salad (Maria), Dessert (Bing)
Next Breakfast for Staff Development Day will be on May 26th.
Principal update:
Plea from the Principal to the parents – “make sure to keep an eye on your kid’s phone usage as we are having more than usual MS drama as well as sleepy students. HS not so much.”
Outdoor School went great, great set up. Andrew and Kelly spent 1 night there. Students came back exhausted from all the fun activities. Random combination of students for activities, lunches, dorms which helped them make new connections. Photos available on Instagram and Facebook
MS Social Event: was a success.
Upcoming events:
- April 28th Turkiye Fundraiser Dinner.
- May 3rd to 19th: IB exams (only for ISB students)
- May 5th: 9th grade retreat on
- May 16th: 10th grade MYP celebration night
- May 18th; 10th grade retreat at Pinball Museum during school time.
Next Year Students attendance:
- 8th graders are staying for High School! Unusual as in the past about 80/90 – 8th graders would stay and about 30/35 new students would be admitted. This year, about 125 – 8th graders are staying, so only 10/11 new students were admitted.
- Juniors & Seniors are usually around 80-90 to stay but now 102 juniors and 104 seniors will be staying for next school year. Consequently, they were only able to admit 2 for 10th grade and zero for 11th grade.
ISB will have a few extra staff for the next school year. However, the facility is reaching its maximum capacity so they will probably have to accept fewer 6th graders in next school year’s lottery.
Board Positions:
New board members will be voted on at the next meeting in June.
As of today, possible candidates for the following positions are:
Secretary: Maria Calderon
Treasurer: Alexandra Yau
Member-At-Large: Nabil Badereddine
Audit: Lai McClure
Possible positions available:
Co-chair VP Community Event
Co-chair VP Fundraising
Next Board meeting schedule:
Wednesday June 14 *Considered our annual meeting where we will vote on next year’s budget & Board.
July - summer meeting date TBD
Questions? frisboard@gmail.com
03-15-2023 FRISB General Meeting Minutes
Friends of the International School of Beaverton (FRISB) – Notes from Meeting on Wednesday, March 15, 2023
Board Members present:
President – Barbara Simon-Evrenosoglu
Secretary – Alexandra Yau
Treasurer – Lai McClure
Co-VP, Community Building – Bing Theobald
Co-VP, Fundraising – Aysegul Jezewski
Co-VP, Fundraising – Alison Anderson
Co-Volunteer Coordinator – Shiva Doreswamy
Also present:
ISB Principal: Andrew Gilford
ISB Community Services: Rory Williamson
ISB Grad Night Committee Leader: Aimee Cessna
Grad Night Leader update:
Organizing a Grad Night party to celebrate the seniors’ accomplishment. This party is a safe and sober activity that take place just after graduation. Have raised about $10,000 so far and will be raising more in the next few months. Work closely with Kelly and Andrew to come up with some fundraising activities, specifically for the seniors’ classes and maybe one larger fundraiser for the all school. To run a Grad Night party, based on previous years examples, it somewhere between $13,000 and $17,000. Grad Night table at International Night raised successfully $300. Senior parents will soon receive communication to purchase ticket for the event and yard sign. Grad event will take place just after graduation on the night of June 12.
Treasurer update:
Regarding the $35,397, that was left from previous year of fundraising but did not get to be spent because of Covid-19 situation, $10,000 are placed in the FRISB saving account and $25,397 are on the checking account. The board approve that this money is to be used for the next few years to cover the gap between FRISB incomes and expenses. This year the fundraising goal was $37,000 but the budgeted expenses $48,848. The board feels, it is better to increase over the next few years the fundraising goal and meanwhile use the leftover money to complete the gap. However, some of this money could be used in case something comes up, such as a projector need, an additional field trip, etc.
Board approved the following adjustment to the current budget:
· Line 4003 “Special Fundraiser”: amount changed from $15,000 to $8,511 to match the “new expense budget” that was approved last January. Approved by Bing Theobald, seconded by Aysegul Jezewski.
· Line 5101 “Check Campaign”: Move $100 to the line 5401 to cover extra grant request. Approved by Aysegul Jezewski, seconded by Lai McClure.
· Line 5003 “Unexpected Emergency Fund”: Move $1,500 to the line 5401 to cover extra grant request. Approved by Aysegul Jezewski, seconded by Lai McClure.
· Line 5401 “FRISB Grants/RFF”: Increased from $16,000 to $17,600. Approved by Aysegul Jezewski, seconded by Lai McClure
· Line 5402 “Science Department”: Increase budget from $1,000 to $1,137.50. Approved by Barbara Simon-Evrenosoglu, seconded by Lai McClure.
· Line 5401 “FRISB Grants/RFF”: $1,300 grant request for MUN Club to cover for teachers’ expenses and students who can’t pay. Approved by Shiva Doreswamy, seconded by Barbara.
· $1,300 from Harvard Grant: this grant must be spent to fix the ISB courtyard this school year. A check will be written to ISB to be cashed before June 30.
Additionally:
The board agreed to use the budgeted “FRISB parent Outreach” to make banners for FRISB, Staff Appreciation, and Grad Night.
Based on the principal feedback:
· Line 5501 “Honorariums Intercultural Programs,” line 5503 “International Visitor Hospitality & Gifts,” and line 5316 “Middle School Author Event”: totaling $3,850 are in the process to be used for an additional author visit.
· The “High School Retreats” (line 5305), with $3,000 left will not be spent this school year. This helps reduce the gap between FRISB income and planned expenses from -$4,246 to - $1,246.
· A grant request will be present at the next board meeting to help furnish the new portable that was made available to the school this year, just across the parking lot. The new space has been partly furnished by BSD and the board is agreeing to help with the missing furniture. Previously teachers would grade papers or prepare their next class in the hallway of the school. This new space allows them to work in a quiet and more comfortable settings.
VP Fundraising update:
Preparing a questionnaire to ask parents feedback on what their expectations are when it comes to FRISB, how they want their donations to be spent, etc. Will prepare it for the next board meeting for inputs.
Volunteer Coordinator update:
Three positions need to be filled:
- Teacher Appreciation Committee lead and members.
- Culture Week Committee lead and members.
Regarding staffing needs and timeline for the culture week next year, Rory Williamson will provide inputs. The “volunteer system” requires date and time to be launched. Shiva Doreswamy recommends reaching out to parents as early as possible, getting a core group starting this year and adding more members at the beginning of the school year.
As of today, one more event scheduled this year: Staff Appreciation week in May
VP Community update:
Bing Theobald reached out to the same group of parents who successfully provided the last staff appreciation meal and is getting ready for the Staff Appreciation Week coming up in May. Suggestion was made to reach out to the rest of the community to allow a more diverse participation.
Community events are organized at the school to offer opportunities to parents to explore the school and pick at classrooms.
The “Staff Development Day” breakfast to be provided by FRISB on April 13, will be replaced by a lunch. To avoid coordination issue, the school will place their order and FRISB will cover the cost.
Secretary update:
Alexandra Yau will organize a welcome event for the incoming students and parents (2023-2024 school year) at the end of May. There are about 150 students starting 6th grade and about 25 more students for the other grades.
President update:
Suggesting Happy Hours with a theme for parents to meet outside school. We can invite upcoming families as well.
Open board positions for next year:
- Secretary
- Co-VP, Community Building
- Member at Large
New position is a 2 year-long commitment and are voted during the June meeting.
Principal update:
Recent events include:
- On March 14, new ISB record for Pi (3.14) Day is 302 digits. During each lunch period the staff ran a competition to see who could recite “Pi” to the greatest number of digits. Each lunch period’s winner received an actual pie to take home.
- Middle and High School choir concert last week. Great music choices, international pieces, and solos.
- National Honor Society inductions was a fun celebration. Had 50 to 60 new inductees.
Upcoming events:
- 9th grade retreat has been rescheduled for May 5th.
Other news:
- 11th grade students are beginning their extended essays. Over the last year and a half, couple of teachers have worked hard on restructuring how we approach the extended essay. The goal has been to offer more support along the way to the students during school hours, including an entire class dedicated to this 4,000-word research essay.
- STEM Expo middle school is on March 16. New this year, it is done in the classrooms. 6th graders will go first.
- Regarding the recent Turkey and Syria’s earthquakes, ISB is going to bring more awareness and support about it. Next Wednesday, the students will learn more about it in their advisory classes as well as through a school wide assembly. Two speakers have been invited. The first speaker is someone from the Oregon Turkish Associate who will be coming to talk about what they have been doing with the Turkish community here in Oregon and the organizations in Turkey. The other speaker is a Turkish restaurant owner here in Portland who lost some family members during this earthquake and have other family members currently without a home. We agreed to sell items from his restaurant to students to raise some funds to support Turkey. Still in discussion: hold a ticket and event dinner with auction that would be catered by this restaurant for our ISB community. Students from the National Honor Society is helping with this.
- Next month we will get our staffing allocation for next year. Because our enrollment has been steady, no one should be losing their position. However, the budget allocated is always changing, forcing us to make decisions, some staff might need to change school, etc. This situation always put the staff on edge a little.
- We are noticing that less students are leaving ISB which could impact future lottery. We are close to 900 students, but we would like to keep it closer to 850.
Next Board meeting schedule:
Wednesday April 19, in-person
Wednesday June 14 *Considered our annual meeting where we will vote on next year’s budget & Board.
July - summer meeting date TBD
Questions? frisboard@gmail.com
02-15-2023 FRISB General Meeting Minutes
Friends of the International School of Beaverton (FRISB) – Notes from Meeting on Wednesday, February 15th, 2023
Board Members present:
President – Barbara Simon-Evrenosoglu
Secretary – Alexandra Yau
Treasurer – Lai McClure
Co-VP, Community Building – Bing Theobald
Co-VP, Fundraising – Aysegul Jezewski
Co-Volunteer Coordinator – Andrea Martinelli
Co-Volunteer Coordinator – Shiva Doreswamy
Member at Large – Naomi Morrison
Principal updates:
Culture Week and International Night went very well. Lot of outside groups. Some workshops ran by students as well. Suggestion: run a survey to rate workshops.
Big event coming up is the 9th grade retreat. Thanks for FRISB support. This event will take place at a camp in Welches. This field trip creates an inclusive environment to help 9th graders bound via games and to come together as a whole class that will stay at ISB for the next 4 years. We will share photos after the event.
STEM expo, on March 16th at 6:00 PM, will present a variety of projects from all middle school students as well as some high school students.
Thanks to State funding, the Outdoor school for 6th grade students will take place on April 17-20 at Camp Magruder (Oregon coast). All the 6th graders will stay together at that camp. Trained volunteers’ high schoolers (10th and up) will help supervised. Information night will be on March 7 from 6:30 - 7:30 pm via Zoom. Suggestion to have students who went previously to share their experience.
Oregon Statewide Assessment for grades 6th to 8th and 11th are coming up soon.
Last fall ACT exam, some parents did not get the results yet, principal will check.
Testing coordinator hired recently.
Waiting for MUN adjusted grant request for approval.
School newsletter: 75% opens it.
Proposal: May event for incoming families to be organized by FRISB
FRISB Role:
ISB Principal and teachers are accessible to students and parents. So, what is the role of FRISB besides managing the parents’ donation? How can FRISB help connect the parents and ISB as a community? 5 minutes introduction of FRISB at Open House, organize 2 FRISB events (limited because school already does a lot), have a parents’ lounge at International Night? Form a Teacher Appreciation Committee, movie night committee, new parents’ welcome event and more. Also have events to help new parents with their questions or junior-senior parents.
Proposal for April: run a survey asking parents where they would like their money spent.
Budget:
Need to review budget and determinate how much was left from last year and if we can cover all planned budget this year. Will reach out to teachers and school clubs for additional grant requests. Will re-increase the Staff Appreciation budget if possible.
Starting this year, the board has approved that the Grad Night Committee must leave $2,000 as seed money in the Grad Night bank account at the end of the school year. This will allow the next year committee to have money to secure a venue.
Therefore, a small percentage of FRISB donations was given to Grad Night Committee to provide the $2,000 seed money as well as to support their effort to organize a fun and safe party for our ISB seniors.
It was also decided that Grad Night Committee should be encouraged to continue running restaurants fundraising twice a month until May 1st. After that the following Grad Night Committee will take over.
Next Board meeting schedule:
Wednesday March 15 (open to public)
Wednesday April 19
Wednesday June 14 (open to public) *Considered our annual meeting where we will vote on next year’s budget & Board
July - summer meeting date TBD
Questions? frisboard@gmail.com
01-04-2023 FRISB General Meeting Minutes
Friends of the International School of Beaverton (FRISB) – Notes from Meeting on Wednesday, January 4th, 2023
Board Members present:
President – Barbara Simon-Evrenosoglu
Secretary – Alexandra Yau
Treasurer – Lai McClure
Co-VP, Fundraising – Aysegul Jezewski
Co-VP, Fundraising – Alison Anderson
Co-VP, Community Building – Bing Theobald
Co-Volunteer Coordinator – Andrea Martinelli
The board reviewed the total amount of incomes, the current expenses, and the scheduled expenses to be able to approve more grants requests and cancel the $15,000 Spring Fundraising originally approved last school year 2021-2022.
The spreadsheet generated by QuickBooks for the period 07/01/2022 to 12/31/2022 provide the following numbers (simplified version):
As of 12/31/2022… |
Amount |
Annual Budget |
FRISB Fundraisers |
$44,583.21 |
$55,200.00 |
Grad Night Fun Fundraisers |
$ 2,251.84 |
$0 |
Total income |
$46,835.05 |
$55,200.00 |
|
|
|
FRISB Expenses |
$19,489.26 |
$55,000.00 |
Grad Night Expenses |
$2,343.52 |
$0.00 |
Total expense |
$21,832.78 |
$55,000.00 |
Based on the above table, FRISB is short of [$44,583.21 - $55,000 =] - $10,416.79 (TOTAL 1) to be able to finance all the expected expenses for this school year.
Grad Night Account:
Grad Night is “considered” a separate account as it is to raise money specifically for seniors. However, it is managed under the same account as FRISB. Therefore, it appears as one of the lines when generating spreadsheet from QuickBooks. To have it appears as a separate account, we would have to pay more to upgrade the software. The board feels it is not necessary.
Therefore, the total income amount listed above $46,835.05 includes Grad Night fundraising $2,251.84 (which will keep increasing throughout the year as fundraising continues). However, the Annual budget does not include either “income” $0 or “expenses” $0 for Grad Night. This gives a wrong interpretation of how much FRISB still needs to raise to be able to cover the “Annual Budget” expenses of $55,000.
Based on previous years, it is safe to estimate that Grad Night would likely raise and spend about $10,000. So, to allow parents and board members to better understand the spreadsheet generated by QuickBooks, the board voted to:
- Merge line 4004 “GN Fundraisers” with line 4010 “GN Fundraisers of the year”
Income |
Account Name |
Actual |
Budgeted |
4010 |
GN Fundraisers of the year |
$ 2,251.84 |
$10,000 |
|
|
|
|
Expense |
Account Name |
Actual |
Budgeted |
5503 |
GN Expense of the Year |
$2,343.52 |
$10,000 |
Reviewing budget:
The board proceeded to review which “expenses” planned were not used or will not be used as of today January 4th, 2023
Expenses |
Planned |
Spent |
Difference |
Check campaign (line 5101) |
$ 500 |
$ 100.00 ⃰ |
+ $ 400 |
Community Service Day (line 5301) |
$ 1,000 |
$ 0.00 |
+ $1,000.00 |
Back to School Picnic (line 5303) |
$ 3,000 |
$ 1,411.62 |
+ $ 1,588.38 |
Fall movie night (line 5311) |
$ 1,000 |
$ 0.00 |
+ $1,000.00 |
GN Seed money (line 5315) (they will reimbursed) |
$ 500 |
$ 0.00 |
+ $ 500 |
Honorariums Intercultural Programs (line 5501) |
$ 3,000 |
$ 2,500.00 |
+ $ 500 |
TOTAL (2) |
$4,988.38 |
⃰ estimated amount, waiting for receipts to be processed
Reviewed expenses that went above budget so far this year:
Expenses |
Planned |
Spent |
Difference |
Student planners (line 5403) |
$ 4,075 |
$ 4,273.95 |
- $198.95 |
TOTAL (3) |
- $198.95 |
After talking to a few high schoolers’ parents, it appears that their children do not use the provided “school planner.” So instead of buying a planner for all the ISB Students, the FRISB President will talk with the ISB Principal about paying only for the middle schoolers and the “free or reduced lunch” high schoolers who request it. If needed, we could run a survey amount the high schoolers to determinate the real necessity for planners.
Staff Appreciation Budget: The board voted to reduce the planned amount.
|
Planned |
Revised |
Difference |
Staff Appreciation (line 5204) |
$5,000 |
$3,500 |
$1,500 |
TOTAL (4) |
$1,500 |
The new amount was decided based on the following information:
FRISB provided or will provide breakfast for each of the 7 “Staff Development Day” happening this year. Based on the 3 breakfasts already provided, it is a budget of about $300 per breakfast. So, estimation of expenses $300 x 7 = $2,100
FRISB will provide 1 breakfast and 1 lunch during the Week of Staff Appreciation (May 1-5): estimation of expenses: $1,400
For reference in previous years FRISB spent:
2019-2020: $266 |
2020-2021: $1,595 |
2021-2022: $1,081 |
Parents used to provide food. But with Covid-19, the Beaverton School District would no longer allowed homemade baked food. FRISB President will find out if we could go back to previous system of food donation. Need volunteers to recreate a “Staff Appreciation Committee.”
Revised budget:
TOTAL (1) |
Money needed based on a $55,000 Planned Budget |
- $10,416.79 |
TOTAL (2) |
Unused expenses from the planned budget |
+ $4,988.38 |
TOTAL (3) |
- Over budget expenses |
- $198.95 |
TOTAL (4) |
Revised budget |
+ $1,500.00 |
TOTAL |
Money still needed after revised Planned Budget |
- $4,127.36 |
The board voted to approve that if needed, we will use the leftover money from the previous school year fundraising to cover any difference.
Grants Request approved:
Because of the Planned Budget adjustment, the board is approving the following grants request for a total of $8,183.80
· TOK Field trip to Oregon Historical Society and Portland Art Museum: $675
· Ink for the science department color printer (poster print size): $1,248
· Healthy snack for Wellness Center: $400
· Snacks for High School students working with Grad mentor: $400
· New document cameras for 11 classrooms and choir: $5,230.80
· Female products: $230
Total Grants Request approved, from this meeting and previous one, is:
$6,525.44 (previous meeting) + $8,183.80 (this meeting) = $14,709.24
Grant Request still for consideration:
· Oregon Model United Nations Spring Conference: $2,500
The board voted to approve paying for students with “free or reduced lunch” as well as for teachers. So, the total amount needs to be adjusted accordingly and resubmitted to the board for approval.
· Special item: $5,000
Purchase furniture to provide a staff lounge area in the front portable (Teachers lost access to the conference room because more office spaces were needed. So, teachers sharing classrooms are forced to grade papers in the hallway). They did get a new portable, but it needs furniture.
Volunteer Coordinator Update:
Difficulty for the volunteer coordinator to add “volunteer opportunities” under app.betterimpact.com. Suggesting using www.signupgenius.com instead to drop food at the front desk for certain events.
Will send an email to recruit volunteers for:
- Staff Appreciation Committee
- Auditor: If we cannot find a parent, the board approved to hire an auditor this year using the leftover money from last year.
Treasurer Update:
The board approved to rename the “Spring Fundraising” to “Special Fundraising” and move the $788.38 from “Back to School Picnic” (line 5303) to the Special Fundraising line (4003)
Next Board meeting schedule:
Wednesday February 15
Wednesday April 19
Wednesday June 14 (last day of school is 6/21)
July - summer meeting date TBD
Community Meeting schedule:
Wednesday March 15
Wednesday June 14 *Considered our annual meeting where we will vote on next year’s budget & Board
Questions? frisboard@gmail.com
12-14-2022 FRISB General Meeting Minutes
Friends of the International School of Beaverton (FRISB) – Notes from Zoom Meeting on Wednesday, December 14th, 2022
Board Members present:
President – Barbara Simon-Evrenosoglu
Co-VP, Fundraising – Aysegul Jezewski
Co-VP, Fundraising – Alison Anderson
Co-VP, Community Building – Bing Theobald
Secretary – Alexandra Yau
Co-Volunteer Coordinator – Andrea Martinelli
Treasurer – Lai McClure
Member at Large – Naomi Morrison
Also present:
ISB Principal - Andrew Gilford
Guests
Grant reviews and approvals:
Treasurer: We cannot approve everything because we still have the budget deadline that needs some funds. Our projected budget for this year is $55,000. This fall we raised $37,000. We might need to raise another $15,000 next spring to meet our projected budget.
As of today, we are even if requests fall under the scheduled budget, but it does not. So, we have to figure what we can cover as of December 14th, 2022. We decided to use the leftover money from last year which is about $10,000 and revisited the requests at the next board meeting based.
Budgeted (line 5401) grant request approved by the board effective immediately: $6,525.44
· Support to the ISB Dances – cost of DJ: $1,800
· Replacements for balls used during lunch: $280
· Robotic Kits: $300
· Table linens to use during community events: $254
· Art supplies: $535.94
· Fixing ISB Courtyard (Harvard grant): $322
· Spanish language word game: $108.72
· Variety of markers, sign making, etc for Spanish class: $160.98
· 2 new projectors for PE (cardio room and gym): $1,262.80
· 10 replacement projector bulbs: $720
· Supplies for the wellness center: $300
· Printer for the new front portable: $481
Budgeted (line 5503) grant request approved by the board effective immediately: $2,500
· Ten 90-minute sessions with storyteller Alton Chung: $2,500
11-02-2022 FRISB General Meeting Minutes
Meeting on Wednesday November 2nd, 2022
Board Members present:
President – Barbara Simon-Evrenosoglu
Co-VP, Fundraising – Aysegul Jezewski
Co-VP, Community Building – Bing Theobald
Secretary – Alexandra Yau
Co-Volunteer Coordinator – Shiva Doreswamy
Co-Volunteer Coordinator – Andrea Martinelli
Treasurer – Lai McClure
Member at Large – Naomi Morrison
Secretary Position
Floor opened for nomination for the position of secretary, Lai nominated Alexandra Yau, new FRISB secretary for 2022-2023, Shiva Doreswamy and Aysegul Jeweski seconded it.
Fundraising
Fundraising update from Aysegul: The fundraising team reached about 2% above their goal and collected as of today $37,650. They are still expecting some money to come in from company matching. Plan on sending an update to parents, on setting a table with balloons and small treat for each kid to celebrate reaching FRISB’s goal. Then, sometimes in December, prizes will be given randomly to one family per grade.
School Directory
Barbara is working closely with the staff to produce a pdf document soon.
Culture week
Not been announced yet. Usually take place at the end of January. Last year needed volunteers to set up and find speakers. This year, ISB has hired a Community Service Coordinator, Rory Williams. She will oversee the Culture Week. FRISB will still need to provide volunteers to help run event.
Graduation night
Grad night Committee have their own account. Trying to raise $15,000. Already raised $500 from Mod Pizza Event.
Staff appreciation week
FRISB will support all the 5-6 meetings (lunch, breakfast)
Back to School Night
Spent $3,000 but earned about $3,700 at the event. So, FRISB made an extra $700.
Grant Requests
The grant requests are due one week before the next FRISB meeting on Dec 14, 2022. Grant requests can be made from teachers or students club leaders.
Next FRISB Community Meeting
December 14, 2022, at 6:00 PM in-person.
10-12-2022 FRISB General Meeting Minutes
FRISB meeting 10/12
Guest speaker- Nadia Hassan
Equity
Evaluation
Encouragement
Education
Engagement
Engineering
Active kids perform 20% better than kids who are not active
Walk and roll to school provides daily activity
Strengthening community connections.
23,500 lbs of carbon emission saved
93% can bus, 30% of kids are driven to school
Www.Beaverton.k12.or.us/safe routes (double check this web address) Create an arrival/ departure map with ISB
Example ACMA
Walkable area routes on BSD Schools
Ongoing problems with motorist behavior, infrastructure (like missing sidewalks)
Advocacy for increased safe routes on the way to ISB
County Site analysis for several school crossings throughout the district 170th and Blanton, 174th and Blanton, 182nd and Blanton
In Oregon every intersection is a crosswalk whether its painted with white lines or not.
When a pedestrian is showing intent to cross (like a foot in the road) motorists by law must stop and allow them to cross.
Coordinated enforcement at school arrival and departure.
Apply for a mini-grant $500.00 (could be used to test public bus passes, for gift arts to get people started, etc)
Carpool to school- SchoolPool test with charter and option schools to connect carpool drivers together
Needs a school manager to facilitate
Messaging toolkit 2022/23 in English and Spanish is available
Ruby Bridges walk to school day November 16th, Take a Walk for Justice! Tools and free prizes available.
BSD safe routes- repost social posts
Sonita Garug - School board member, Zone 4
School option levy- Teacher levy
Levy expires in June 2023- provides 18% of teacher salaries
If the levy does not pass, we will not be able to fund our current teacher base next year 5 teachers at ISB would be impacted if the levy does not pass
Beaverton school district option levy Q&A
Yes for Beaverton schools.org
Reach out to Sonita Garag or Dr. Perez with any questions.
We encourage and invite all parents to participate in FRISB events. All members of the
community are considered members of FRISB- parents, teachers, students.
Fundraising goal- 37,000.00. Currently just under 25,000.00
Community VP:
Community Picnic/ Back to School stats
Total cost: $1915.00
Profit: $788.38
Tips for Student Council: $285.00
Future event: Culture Week
Budget is posted next to front office and on website
Board approval is required for spending over $200
Grant request review dates:
December 14th, 2022
February 15h, 2023
April 19th, 2023
Grant requests from teachers and student clubs welcome!
Volunteer coordinators
Donate to the Red Envelope Campaign
Join the Culture Week Committee
Help with staff appreciation week
participate in fundraising events
Chaperone a school trip or dance
There is also ongoing support needed for lost and found, office support, and current help is needed for the Friday teacher appreciation breakfast and the MS harvest festival. Also seeking AVID volunteers.
Please make sure to submit a background check application on the volunteer page.
Grad Night 2023
Aimee Cessna
Support our students hard work with the GN 2023 celebration! It’s drug free, alchol free, and safe. Secret location and food.
Fundraising opportunities coming up- dining night out is coming right up!
Giving Tuesday is coming up! First Tuesday after Thanksgiving, where many employees do a 2X match for any donation.
Principal Gilford update:
Clubs start 11/13! HS clubs meet after school, MS clubs meet during the school day.
Everything from kick back to D&D to Karaoke to science club…
Every student got one of their top three choices.
Faculty and administrative team focused on elevating the fun and community environment of ISB, recognizing that kids give up some electives from their home high school to pursue their IB.
Culture Week needs volunteers!! We want family members to volunteer as speakers! Your stories matter in building our community.
FRISB Budget
Approved FRISB Budget 2023-2024
Account Number |
Account Name |
Annual Budget |
Income | ||
4001 | Red Envelope Campaign | $20,000.00 |
4002 | Red Envelope Campaign Corporate Match | $19,000.00 |
4007 | Corporate Donations | $5,000.00 |
4009 | Miscellaneous Income | $1,000.00 |
Total Income | $45,000.00 | |
Expense | ||
5001 | Administrative | $2,200.00 |
5002 | Board Discretionary | $1,000.00 |
5003 | Unexpected Emergency Fund | $2,000.00 |
5101 | Check Campaign | $500.00 |
5201 | Volunteer Appreciation | $500.00 |
5204 | Staff Appreciation | $5,000.00 |
5302 | Field Day | $300.00 |
5303 | Back to School Picnic | $2,000.00 |
5305 | High School Retreats | $6,000.00 |
5306 | Middle School Socials | $1,000.00 |
5309 | MYP/DP Student Support | $1,000.00 |
5310 | FRISB Parent Outreach | $500.00 |
5312 | HS Coffee House | $500.00 |
5316 | Middle School Author Event | $900.00 |
5318 | ISB After School Clubs | $400.00 |
5401 | FRISB Grants/RFF | $10,000.00 |
5402 | Science Department | $1,000.00 |
5403 | Student Planners | $3,000.00 |
5404 | 7th Grade Publishing | $400.00 |
5405 | Science Fair | $200.00 |
5501 | Honorariums lntercultural Programs | $3,000.00 |
5502 | Cultural Week | $3,000.00 |
5503 | International Visitor Hospitality & Gifts | $600.00 |
Total Expense | $45,000.00 | |
Total | $0.00 |
PROCEDURES AND FORMS
- FRISB Bylaws
- FRISB Articles of Incorporation
- Check Request & Exp. Reimbursement Procedures
- FRISB Check Request Form
FRISB Bylaws
Article I. Name/Purpose
Section 1 – Name: The name of this nonprofit Corporation shall be the Friends of the International School of Beaverton (FRISB or Friends of ISB).
Section 2 – Purpose: The Friends of the International School of Beaverton is organized exclusively for charitable, scientific and education purposes as stated in the Articles of Incorporation.
Article II. Mission
To inspire, inform and support an internationally centered education at the International School of Beaverton in the Beaverton School District. This mission may be expressed, and is not limited to:
a) Fundraising and resource development to support the ISB, its projects and programs, and the projects and programs of its students;
b) Enhancing of the school’s basic curriculum through volunteerism in the school and student enrichment programs in cooperation with the school’s administration and staff;
c) Modeling the positive skills and behaviors that contribute to a balance of environmental, social, and economic responsibilities in the school, the community and the larger world.
Article III. Membership
Section 1 – Eligibility: Membership open to all parents, guardians, teachers, and staff associated with the ISB Program.
Section 2 – Conditions:
a) Membership begins upon the acceptance of a parent or guardian’s student into the school or through the acceptance of an offer to teach or to assume a staff position.
b) Membership eligibility may be verified against student and employment rosters maintained by the school.
c) Membership is terminated upon a student’s graduation, transfer or withdrawal, or the transfer, retirement or resignation of a teacher or staff member.
Section 3 – Fees: There are no fees or dues as a requirement of membership. The Friends of the International School of Beaverton is open to anyone meeting the conditions as defined.
Section 4 – Voting: Each member is entitled to one vote.
Section 5 – Code of Ethics:
a) Members are committed to conducting themselves in a manner befitting the
Friends of ISB, the International School of Beaverton, and the Beaverton School District, and in accordance with any policies adopted by the Board of Directors.
b) No member may represent or speak on behalf of FRISB unless expressly permitted by the Board of Directors or these Bylaws.
Section 6 – Conflicts of Interest:
a) In the event that any Member has a conflict of interest that might properly limit such Member’s fair and impartial participation in Board deliberations or decisions, such Member shall inform the Board as to the circumstances of such conflict. If those circumstances require the nonparticipation of the affected Member, the Board may nonetheless request from the Member any appropriate non-confidential information that might inform its decisions.
b) "Conflict of interest," as referred to herein, shall include but shall not be limited to, any transaction by or with the Corporation in which a Member has a direct or indirect personal interest, or any transaction in which a Member is unable to exercise impartial judgment or otherwise act in the best interests of FRISB.
c) No Member shall cast a vote, nor take part in the final deliberation in any matter in which he or she, members of his or her immediate family or any organization to which such Member has allegiance, has a personal interest that may be seen as competing with the interest of the Corporation. Any Member who believes he or she may have such a conflict of interest shall so notify the Board prior to deliberation on the matter in question, and the Board shall make the final determination as to whether any Member has a conflict of interest in any matter.
d) The minutes of the Board meeting shall reflect disclosure of any conflict of interest and the disqualification of the interested Member’s vote.
e) Should any Member become aware of a potential or actual conflict of interest involving a fellow Member that has not been disclosed, he or she shall ask the fellow Member to disclose the conflict, and if the fellow Member does not do so, shall bring the matter to the attention of the Board of Directors.
Article IV. BOARD OF DIRECTORS
Section 1 – Powers: There shall be a Governing Board responsible for the overall policy and direction of the Friends of ISB, which shall supervise and control the business, property, and affairs of the Corporation, except as otherwise expressly provided by law, the Articles of Incorporation, or these Bylaws.
Section 2 – Number and Qualifications: The Board shall be composed of no less than seven (7) and no more than nineteen (19) elected individuals drawn from the membership. In addition, there shall be no more than four (4) appointed or ex- officio seats. All Directors are required to be members of the Friends of ISB at the time of their election. All Directors must remain as members in good standing of the Corporation for the duration.
Section 3 – Composition:
a) Elected Directors (Officers): The elected Board will consist of President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, 1st Volunteer Coordinator, 2nd Volunteer Coordinator, and the Member-at-Large.
The Officers will have the sole responsibility for the management of the business of Friends of ISB. In the management and control of the property, business, and affairs of FRISB, the officers are vested with all the powers possessed by FRISB itself, so far as this delegation of power is not inconsistent with the Oregon Nonprofit Corporation Act, The Articles of Incorporation, or these Bylaws. Each officer is expected to attend all meetings of FRISB and participate in all discussions and votes. No one person may hold more than one office.
b) Ex-Officio Directors: The Principal and Vice Principal(s) of ISB shall be considered ex-officio members of the Board. The Student Council of ISB is invited to select two representatives, one from each program level (MYP and Diploma Program) to sit as ex-officio members at each meeting. Ex-officio members will have no voting rights at Board meetings but serve in an advisory capacity and have full ability to enter into the discussions.
c) Special Appointed Director: At the discretion of the Board of Directors, one (1) individual may be appointed to a voting seat on the Board for a one (1) year term.
Section 4 – Election: The officers shall be elected by a majority vote of the membership present at the meeting of the election. The election of officers will generally occur at the regular FRISB General Meeting in May of each year. Such election will occur by secret written ballot unless, by unanimous consent of the membership, the president dispenses with written ballots for such election and does a hand count.
Section 5 – Term of Office: All elected Board Members shall serve for a term of one (1) year, but are eligible for re-election for up to five (5) consecutive years. Officers, with the exception of the Treasurer, shall assume their official duties at the close of the last membership meeting in June and shall serve for a term continuing until the regular meeting of the membership in May of the following year and the election of their successors. The Treasurer shall assume his or her duties on July 1, and shall serve until June 30 of the following year.
Section 6 - Board Vacancies:
a) Vacancies: The remaining members of the Board of Directors shall appoint new members to fill vacancies for the remainder of the term by a simple vote of the majority.
b) Resignation: Any Director may resign at any time by giving written notice to the Board President. Such resignation shall take effect at the time specified within the notice, or, if no time is specified, at the time of acceptance of the resignation is made by the President. Should the Board President resign, they shall submit their resignation to the 1st Vice President.
c) Absences: Any Director may be removed for excessive absences from Board meetings and Board work as determined by an unexcused absence from three
(3) consecutive Board meetings or work sessions.
d) Removal: Any Director may be removed from such office, with or without cause, by a majority vote of the voting members of the Corporation at any regular or special meeting of the members called expressly for that purpose. In addition, the Board of Directors may declare vacant the office of any Director who fails or ceases to meet any required qualification that was in effect at the beginning of that Director’s current term of office.
Article V. DUTIES OF BOARD OF DIRECTORS
Section 1 – Responsibilities: All Directors of FRISB shall:
a) Perform the duties prescribed in the Bylaws and any additional duties which may be identified by the Board; and
b) Attend all scheduled and announced special meetings of the Board and General Membership. It is the responsibility of each member of the Board, who cannot attend, to provide prior notice to the Board of their absence.
c) Board members shall deliver to their successors all papers, files, and records pertaining to their duties and responsibilities at the final and joint meeting of the old and new Boards at the end of a school year in June.
d) Ensure that a budget is prepared according to the budgeting policies established earlier in the year and in accordance with the financial practices laid down in these Bylaws.
Section 2 – President:
a) Shall convene and preside over all meetings of the membership and Board and create and distribute the agenda for the meetings.
b) The President shall be the official representative of the Friends of ISB, and shall act on behalf of FRISB in connection with the Administration of the School.
b) The President shall coordinate with various committees appointed by the Board.
Section 3 – Vice-Presidents:
a) The 1st Vice-President shall support the work of the President and fulfill the duties of the President in the President’s absence.
b) The 1st Vice-President shall lead fundraising efforts.
c) The 1st Vice-President shall perform such other duties as may be assigned by the Board of Directors.
d) The 2nd Vice-President shall coordinate community building and community service projects for the general membership.
e) The 2nd Vice-President shall perform such other duties as may be assigned by the Board of Directors.
Section 4 – Secretary:
a) The Secretary shall be responsible for keeping accurate records of Corporate actions, including overseeing the taking of minutes at all general and Board meetings, sending out meeting announcements, distributing copies of minutes to each Board member, and assuring that corporate records are maintained, and such other duties as may be assigned by the Board President.
b) The Secretary shall supervise and coordinate the writing and publication of any newsletters of FRISB (hard copy or electronic).
c) The Secretary shall ensure that a reference copy of these Bylaws, minutes from previous meetings of the Board, and a list of all committees, their responsibilities and committee minutes be kept on file.
d) The Secretary will ask ISB’s web master to post minutes from each meeting, the current budget and the current revision of the Bylaws to the FRISB webpage in a timely manner.
Section 5 – Treasurer:
a) The Treasurer shall be responsible for, oversee and carryout all financial transactions and duties involving the Friends of ISB, and make a report concerning the Corporation’s fiscal condition at each meeting of the Board and General Membership.
b) The Treasurer is responsible for ensuring that the Board of the Friends of ISB files annual reports to the IRS, the State of Oregon and other governmental bodies as required by law.
c) The Treasurer shall monitor, update and correct errors in online reports (e.g. GuideStar, corporate giving organizations) concerning the charitable activities of the corporation when necessary.
d) The Treasurer will keep copies of all financial records back to the original date of incorporation of FRISB. The Treasurer will keep a copy of the current budget on file for reference at FRISB meetings and provide it whenever a copy is requested. The Treasurer will make sure that all financial records are secured and that the current fiscal year’s budget is posted on the FRISB web page.
Section 6 – Volunteer Coordinators: Two (2) Volunteer Coordinators shall facilitate member and community involvement in the International School of Beaverton.
Their duties are to be divided and will include but not be limited to:
a) Organize and manage the volunteer identification system,
b) Organize and manage the tracking of volunteer hours of participation,
c) Help members find volunteer opportunities to support ISB,
d) Assist staff and committees in the assignment of volunteers where needed,
e) Work with the Board and its committees to ensure appropriate acknowledgments are forwarded to volunteers and donors to the Friends of ISB.
Section 7 - Member-at-Large: The duties will include but not be limited to:
a) Produce the ISB school directory (hard copy and digital copy),
b) Provide additional support to the Board as needed.
Article VI. COMMITTEES
Section 1 – Committee Formation: The Board may, by a resolution adopted by a majority of the Directors in office, create and appoint any committees, workgroups or taskforces that facilitate the work of the Board as needed. The Board President appoints all committee chairs who shall be members of FRISB. No committee shall have the authority to amend or repeal these Bylaws, elect or remove any officer or Director, adopt a plan of merger, or authorize the voluntary dissolution of the Corporation.
Section 2 – Term of Office: Each member of a committee shall serve for a minimum of one year or until a successor is appointed, unless the committee is sooner dissolved or otherwise defined to have shorter terms.
Section 3 – Vacancies: The Board, together with the committee chair, may fill vacancies in the membership of committees.
Section 4 – Rules: Each committee and task force may adopt rules for its meetings not inconsistent with these Bylaws or with any rules adopted by the Board of Directors.
Article VII. MEETINGS
Section 1 - Types of meetings: Three types of meetings by the Membership and the Board are permitted by these Bylaws: regular, annual and special.
a) Regular meetings:
i) Regular meetings of the General Members shall be held no more than once per month, at a time and place designated by the Board.
ii) Regular meetings for the Board of the Directors shall be held monthly at such a time, day and place as shall be determined by the Board of Directors.
iii) Any member in good standing may be present as an observer at any regular Board Meeting. At the President’s discretion, an open forum period may be added to the agenda to take comments from the broader membership.
b) Annual meetings: An Annual Meeting of the Members shall take place in the month of May, at a time and place designated by the Board. At the Annual Meeting the Members shall elect Directors.
c) Special meetings:
i) Special meetings of the General Members may be called by the Board, or by a petition signed by five percent (5%) of the General Membership.
ii) Special meetings of the Board may be called at the direction of the President or by a majority of the voting Directors then in office.
Section 2 – Rescheduling: Regular meetings of the General Members may be rescheduled as necessary, with not less than five (5) days prior notice to the announced date of the membership meeting.
Section 3 – Notice of meetings:
a) Notice of each regular meeting shall be given to each voting member electronically by school calendar, school website, and/or by school newsletter, not less than ten (10) days prior to the meeting.
b) Notice of special meetings of the Board or General Membership shall be given at least two (2) days prior to the meeting. The purpose for which a special meeting is called shall be stated in all notices.
Section 4 – Quorum:
a) The total number of Members in attendance at a meeting of the General Membership shall be considered quorum.
b) A 2/3 majority of the Board shall constitute a quorum for the transaction of business at any meeting of the Board of Directors.
Section 5 – Voting:
a) At both general meetings of the membership and meetings of the Board of Directors all issues to be voted on shall be decided by a simple majority of quorum, except in the case of alterations to these Bylaws and the Articles of Incorporation where a 2/3 majority must pass a motion.
b) All voting of the board will occur at meetings held in person except where:
i) Unanimous Electronic Consent in Lieu of a Meeting: The Board may take action without a meeting if consent to the action is given by all of the Directors through email.
ii) Telephone Meeting: Any one or more Directors may participate in a meeting of the Board of Directors by means of a conference telephone or similar telecommunications device, which allows all persons participating in the meeting to hear each other. Participation by telephone shall be equivalent to presence in person at the meeting for purposes of determining if a quorum is present.
Section 6 – Governance: The rules of procedure for meetings of the Friends of ISB, as to matters not expressly governed by these Bylaws or the Articles of Incorporation, shall be those prescribed in Robert’s Rules of Order, Revised.
Article VIII. ACCOUNTING, ANNUAL BUDGET SPENDING AUTHORITY
Section 1 – Accounting Standard: The generally accepted standard expressed in documents and policies of the Financial Accounting Standards Board (FASB), Generally Accepted Accounting Procedures (GAAP), the IRS, and the Oregon Attorney General’s Office shall be followed.
Section 2 – Annual reports: Reports are required to be developed and submitted to the Board and Membership at the Annual Meeting showing income, expenditures, and pending income.
Section 3 – Records Inspection: The financial records of the CORPORATION are public information and shall be made available to the Membership, Board members, and the public upon reasonable notice, defined here as five 5) business days.
Section 4 – Fiscal Year: The fiscal year shall be July 1 to June 30.
Section 5 – Security of Deposits: All funds of the Friends of ISB are to be placed into insured deposit accounts in either a bank or savings and loan institution as directed by the Board. The Board may in the future decide to adopt a policy concerning the investment of Corporation funds. However, these investment policies should seek to maintain the security of funds invested.
Section 6 – Budget Development Amendment: The Board, in whole or through committee, shall develop and approve an annual budget each year. The budget will be approved in a timely manner so as to start the next fiscal year with an approved budget. The Board shall take input from the general membership to the budget process.
The FRISB Budget may be amended by the members at any regular meeting or at any special meeting called for that purpose, provided that a written proposal for any such amendment is presented to the Board no later than 21 days prior to the next regular meeting. Written notice of this budget amendment must be given to the members at least ten (10) days prior to any meeting at which members will be asked to consider and vote on the amendment. Request for Budget increases made at any regular meeting, will follow this procedure as well, and be voted on at the next regularly or specially scheduled meeting.
Section 7 – Cash Handling:
a) The Board of the Friends of ISB shall maintain a policy concerning the handling and management of cash and gifts in accordance with Section 1 above.
b) Accounts Receivable: Receipt of all gifts, contributions and cash shall be recorded in an electronic recording system. A receipt will be sent to the donor at their request. Two people will be present to count and verify cash receipts.
c) Accounts Payable: Claims for reimbursement of expenses must use the reimbursement process, with the submission of a claim form with attached receipts and explanations of expenses. Any claim exceeding the budgeted amount must be presented at the next board meeting for approval prior to any funds being disbursed.
d) Compensation: No member of the Corporation shall receive compensation or inurnment for service to the organization except as identified by the approved budget.
e) Payments and Withdrawals: All checks drawn on any of FRISB’s accounts shall be signed by at least one Director with signatory authority. At least three, but no more than four, Directors will be authorized to sign on FRISB’s checking and savings accounts.
f) Spending Limits:
i) Members will not receive reimbursement beyond the budgeted expenses; unless approved in advance by the General Membership.
ii) Non-budgeted expenditures must be voted on by the General Membership as an amendment to the budget. Funds from the Board’s Discretionary Fund may be used to cover overages by a simple majority vote.
iii) No Board member requesting a reimbursement will be permitted to sign the check for that reimbursement or to sign as the “Approved” signer on the reimbursement request form.
Section 8 – Audit:
a) Monthly Audit: Each month the Treasurer shall present all transactions from the month to a committee made up of 2 Officers and one General Member for verification.
b) Annual Audit:
i) An Audit Committee designated by the Board shall examine the accounts of FRISB at the end of each fiscal year.
ii) The Audit Committee will be coordinated by the Treasurer and will include the current Treasurer, the incoming Treasurer, one additional Officer, and at least one General Member that is not a director and has accounting experience.
iii) Satisfied that the Treasurer’s report is correct, the Audit Committee shall sign a statement to that effect at the end of the report. The Treasurer will present the report at the first general meeting in September so that its completion may be recorded in the meeting minutes. The report will become part of the FRISB records.
Article IX. INDEMNIFICATION
Section 1 – Unless otherwise prohibited by law, the Friends of ISB shall indemnify, to the extent of insurance coverage, any Director or officer or any former Director or officer, and may by resolution of the Board of Directors indemnify any employee, against any and all expenses and liabilities incurred by him or her in connection with any claim, action, suit, or proceeding to which he or she is made a party by reason of being a Director, officer, or employee, if he or she acted in good faith and in a manner he or she reasonably believed to be in the best interests of the Corporation and, in the case of a criminal proceeding, had no reasonable cause to believe their conduct was unlawful.
Section 2 – Amounts paid in indemnification of expenses and liabilities may include, but shall not be limited to, counsel fees and other fees; costs and disbursements; and judgments, fines, and penalties against, and amounts paid in settlement by, such Director, officer, or employee. The Corporation may advance expenses or, where appropriate, may itself undertake the defense of any Director, officer, or employee. However, such Director, officer, or employee shall repay such expenses if it should be ultimately determined that he or she is not entitled to indemnification under the Article.
Section 3 – The Board of Directors shall also authorize the purchase of insurance on behalf of any Director, officer, employee, or other agent against any liability incurred by him that arises out of such person's status as a Director, officer, employee, or agent, whether or not the Corporation would have the power to indemnify the person against that liability under law.
Article X. AMENDMENTS
These Bylaws may be amended at any meeting of the General Membership by a two-thirds (2/3) majority of those members present and voting at such meeting, provided there has been at least a 21-day prior notice given of the proposed amendments to all members of the Friends of ISB. Notice will be made electronically either through the school website, by email, by notice in the prior month’s meeting and noted in the minutes on the school website, and/or listed in the school newsletter.
Article XI. DISSOLUTION
In the event that the Friends of ISB is dissolved, all of its assets shall be distributed in accordance with the provisions articulated in the Corporation’s Corporate Articles of Incorporation.
These Bylaws were amended and restated by the members of Friends of ISB Parent Teacher Organization on November 5, 2008.
Approved November 7, 2008
These Bylaws were amended and restated by the members of Friends of ISB Parent Teacher Organization on January 15, 2015.
Approved February 9, 2015
These Bylaws were amended and restated by the members of Friends of ISB Parent Teacher Organization on April 9, 2018.
To Be Approved May 14, 2018
FRISB Articles of Incorporation
Check Request & Exp. Reimbursement Procedures
Introduction
This document sets forth the procedures for requesting expense reimbursements or for check advancements.
Prior to incurring expense for a budget line item, the committee chairperson of the event will present an overview of the event budget to the FRISB Board. The Board can provide guidance on how much is budgeted for each event or for each budgeted line item. The most recent approved budget can be found on FRISB’s webpage. Contact information for the current year Board members can also be found on FRISB’s webpage.
All service contracts must be pre-approved by the FRISB Board. The Board will need to see that the cost is comparable to other vendors. Contact the FRISB Board President to request to be on the FRISB agenda for the next meeting. FRISB has the responsibility to spend funds wisely and within the IRS guidelines for a 501(c)3.
Prior to paying expenses, the FRISB Treasurer will verify that the expenditure along with all cumulative expenses (for that fiscal year as of request date) does not exceed the budget for that line item. If the expenses exceed the budget and a revised budget is needed, the Treasurer will assist in bringing this issue to the FRISB Board (at the next scheduled Board Meeting) and to the General Members (at the next scheduled General Meeting) for consideration and approval. If the budget revision is approved, the expense will be paid, however, if not approved the Treasurer will communicate that decision to the requestor and will determine if another alternative is available.
FRISB Check Request Form
For IRS purposes, all expense reimbursement requests must be accompanied by a completed and signed FRISB Check Request Form and appropriate supporting documentation (i.e. copies of receipts showing the amounts paid or an invoice).
Advanced Payment
If an advanced check is needed on the day of an event to pay an entertainer or to pay for goods or services, the FRISB Check Request Form should be completed and signed with supporting documentation. In this case supporting documentation may be a copy of an email between the parties agreeing to the amount, a bid form, etc. Upon delivering the check, the requestor must obtain a receipt or the vendor’s signature on the FRISB Check Request Form. The Treasurer will coordinate with the requestor to obtain these documents. For any questions on supporting documentation specific to your advance check request, please email the FRISB Treasurer. The current Treasurer’s email address can be found on FRISB’s webpage at the link provided above.
Requests must be approved in writing:
- The person requesting the reimbursement must sign the FRISB Check Request Form.
- The expense must be approved by the appropriate FRISB Board Member or the school Administrator. For example:
- Expenses which relate to school socials should be approved by the Volunteer Coordinator.
- Expenses which are being requested by the school’s staff (such as reimbursements for intern lunches or staff appreciation) must be approved by the Principal or the Assistant Principal in his/her absence.
- When a physical signature cannot be obtained prior to submitting the FRISB Check Request Form, an email with the person’s approval must be forwarded to the Treasurer. The Treasurer will work with this approving individual to obtain his/her physical signature at a later date.
Other Considerations
- Please provide the address or location of where the check should be mailed or delivered.
- Please indicate if a check is needed by a specific date. If this is the case, you may also email the Treasurer to expedite the process and to ensure that you check is received by the request date.
- Completed FRISB Check Request Forms should be placed in the Treasurer’s inbox in the school’s production room or the form can be given to the school’s administrative personnel to place in the Treasurer’s inbox.
- Checks in excess of $200 require a second signature. The Treasurer will work with the secondary check signers to obtain their signature and to deliver your check in an expedited manner.
- The Treasurer will check the designated inbox periodically. However, if the reimbursement is needed immediately, the completed form with supporting documentation can be scanned and emailed to the Treasurer.
If there are any questions, please email the FRISB Treasurer.
FRISB Check Request Form
Community Service Suggestions
In addition to these opportunities to volunteer on your own, FRISB will be arranging three ISB community service group events this school year. Announcements will be made via the Newsletter and via social media. Stay tuned for opportunities to volunteer as an ISB community!
HELP ANIMALS:
HELPING ON-SITE
Oregon Humane Society (Parent transportation needed) 12+
Join a youth volunteer group to help socialize animals for adoption
https://www.oregonhumane.org/get-involved/volunteer/youths-12-17/
Audubon Society (Parent transportation needed) 12+
Sign up as an Audubon volunteer to help rehabilitate wildlife recovery habitats
https://audubonportland.org/get-involved/volunteer/
HELPING FROM HOME
Oregon Humane Society (Parent transportation needed for delivery) all ages
Bake treats for shelter animals at home
Here's the link for recipes: https://www.oregonhumane.org/wp-content/uploads/Dog-Cat-Treat-Recipes-2019.pdf
LEARNING/ TRAINING OPPORTUNITIES
Bonnie L Hays shelter (Must be 16 or older)
https://www.volunteermatch.org/search/org23636.jsp
CAT Adoption team (Parent supervision needed if under 16)
https://catadoptionteam.org/volunteer/
Oregon National Primate Research Center (Parent transportation needed) 14+
Sign up here for a tour and to find out how you can get involved
https://www.ohsu.edu/onprc/tours
SAVE THE ENVIRONMENT:
HELPING ON-SITE
Friends of Trees (Parent transportation and participation needed) all ages welcome
It's tree planting season! Sign up here to attend a planting session
https://friendsoftrees.org/event-calendar/
Print. sign. and bring a copy of the youth waiver form with you
https://friendsoftrees.org/volunteer-faq/#Youth%20Volunteer%20Waivers
Friends of the Columbia Gorge (Parent transportation and participation needed) all ages welcome
Check the link here for multiple opportunities to support the Columbia Gorge
Trail repair, Environmental activism, Land stewardship
https://gorgefriends.org/ways-to-give/volunteer-with-friends-of-the-columbia-gorge.html
Rebuilding Center
(Parent transportation and participation needed) age 14+
Join the Thursday evening de-nailing party and salvage building materials
so they don't end in the landfill
https://www.rebuildingcenter.org/volunteer
HELP OTHERS:
HELPING ON-SITE
Oregon Foodbank (Parent participation needed)
Sign up here to attend a volunteer session
https://www.oregonfoodbank.org/get-involved/volunteer/
Blanchet House (Parent participation needed) age 12+ Help serve and sustain the homeless community
https://blanchethouse.org/volunteer/
HELPING FROM HOME
Meals on Wheels all ages
Meals on Wheels serves hot nutritious meals at dozen of dining centers in Multnomah, Washington and Clark counties and provides Meals on Wheels service to homebound seniors.
Decorate holiday placemats to be delivered to homebound seniors. If you are interested, please reach out to FRISBoard@gmail.com for placemats.
LEARNING/ TRAINING OPPORTUNITIES
Mercy Corps Action Center (Parent supervision required)
Welcome to Mercy Corps, where our team of 5,000+ humanitarians take on the world's toughest challenges to help people build better, stronger lives.
We mobilize communities, collaborate with companies and activate across agencies to deliver breakthrough ideas that make a better world possible.
https://www.mercycorpsnw.org/events/
Stop by Mercy Corps Hll in Portland. DR to visit their current exhibits.
https:/ /www.mercycorps.org/action-center/exhibits