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Parent Teacher Organization (FRISB)

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Matching Programs

FRISB is an IRS approved 501(C)3 non-profit organization. Many employers will match their employee’s donations to qualifying non-profit organizations including FRISB.  Our Federal Tax ID is 87-0772923.

Here are some Matching Programs that have been identified:

Intel - Intel requires a minimum donation of $25. Intel uses an online process. Please complete the request online and enter in Friends of ISB (FRISB) with Recipient ID 0014906

Nike – Please ensure that all of the donations you make for a match are done through WE Giving.

Kaiser Permanente – A minimum donation of $25 is required. Please complete the Kaiser Permanente Matching Program.
 
Other Matching Programs
Please let FRISB know of other Matching Programs and we will be sure to include this information on our website.
 
Where to Mail Your Form
Please forward your Matching Forms to the school’s office or mail to FRISB and we will take care of the rest. Thank you in advance for your support:
 
FRISB
Treasurer
17770 SW Blanton Street
Beaverton, OR 97078

Questions?
Please direct your questions to the current FRISB Treasurer. Thank you.

 

2019-2020 FRISB Board of Directors

President – Melissa Tooley

Co-President - JoLanda Starke

Co-VP, Fundraising – Barbara Simon-Evrenosoglu

Co-VP, Community Building – Naomi Morrison

Secretary – Hirally Santiago

Co-Volunteer Coordinator – Betsy Ptak

Co-Volunteer Coordinator – Shiva Doreswamy

Treasurer – Damarise Davis

Special appointed Director (Co-Treasure GN Account) – Karen Painter

Member at Large – Nadjoua Moumen

FRISB (PTO) General Email  

Volunteer Email 

2019-2020 FRISB Board Meeting Dates

First Thursday of the month, from 5:45 to 7:00 p.m., except * below:

Thursday, September 5

Thursday, October 3

Thursday, November 7

Thursday, December 5

Thursday, January 9 *

Thursday, February 6

Wednesday, March 4 *

Thursday, April 2

Thursday, May 7

Thursday, June 4

FRISB Meeting Minutes​

2019-20 FRISB Meeting Dates

First Thursday of the month, from 5:45 to 7:00 p.m., except * below:

Thursday, September 5

Thursday, October 3

Thursday, November 7

Thursday, December 5

Thursday, January 9 *

Thursday, February 6

Wednesday, March 4 *

Thursday, April 2

Thursday, May 7

Thursday, June 4

10-05-2019 FRISB General Meeting Minutes

FRISB General Meeting Agenda

Oct 5th, 2019

 

Attendance:

Board members in attendance: Melissa, Jolanda, Barbara, Naomi, Betsy, Damarise, Karen, Nadjoua, Scott (vice-principal)

 

Not in attendance from board:  Hirally Santiago, Shiva Doreswamy

 

Meeting Starting time: 5:45pm

 

Principal’s Comments

·      Scott covering for Jill

·      Outdoor School next week – it will be a good bonding time in the fall for the class. The second time will be smoother as they had some learnings from last time. 

·      Empathy interviews – every 9th grader was interviewed for about 20 minutes – what’s going well, what’s not, what can be improved. 

o   Academics is main draw, kids are busy, what does it look like after school was one of the questions asked, average 1.5 hours of homework. 

o   This is the 9th grade success team, funded from a grant from Bill Gates Foundation, 9th grade on track (no d’s and no f’s, good attendance is the best indicator of graduating in 4 years)

o   Also did these types of interviews in the spring of last year for 9th graders, decided it was so useful they did it for all 9th graders this year in the fall and will do it again in the fall. 

o   Will also do it for 11thgraders in a few weeks.  20 minute interviews, each member of the group did 9-12.  First goal is micro interventions – little things that can be changed immediately, for example, many students said they were visual learners – so each teacher in the group is going to be thinking of little changes to help visual learning.  Other findings were that students want to beef up their writing, work more with the ACE paragraph, and that they struggle with asking questions.

·      150 kids taking PSAT.  Juniors and sophomores.  Some students are using some AT time helping other students prepare for tests.

·      Rebranding efforts: New mascot, school seal roll out.  Students weren’t as excited as we hoped, but they like the logo.

·      Graduation is at Sunset.  It holds 550.  60 graduates, roughly 8 per graduate.

 

 

 

Fundraising Update - Barbara

·      To date we have $13.5K with 15% participation as of 10/2/19 and 6th grade had highest participation at 21%. And we will extend Red Envelope another week.

·      Next year – maybe hand out flyers at back to school night

·      This was the first day without dragon day, so parents did not have envelopes before schools started.

·      Only two groups raising money = Grad Night and FRISB

·      Donations to FRISB can be given at any time

 

Treasurer Update

·      Damarise – Corporate donations $800, year to date $1,300, we haven’t spent much this month.  We are half way through admin budget.

 

Volunteer Update - Betsy

·      We have 13 volunteers so far for 40 hours

·      Will start auto-logging board hours – sending out email asking for average per month.

 

Community Update - Naomi

·      Happy Hour will be at ExNOVA Washington and Farmington , very near BHS – October 17th, Encourage bringing a plus 1.

·      Holiday plan Community Service?  - Don’t have a certain one, still researching

·      Fall Festival Feedback – poorly attended, food carts were busy, music was good.  Maybe 120 people, maybe too late in the September, football season – maybe choir or band performances next year?  Made about $300. Need to work harder on getting more people to this next year.

·      Back to school night, maybe 40% attendance.  Attendance goes down in high school, partially because you hear from same teachers.

 

Member at Large - Nadjoua

·      Directory – can come out earlier than November.  She will start working on it.  Will look at including email addresses.

 

President’s Corner - Melissa/ JoLanda

·      Fall Grants – $15K to spend.  Clubs can also apply for grants.  Will work with Jill and Scott to announce procedure

 

Meeting Adjourn time: 6:50pm

 

Respectfully submitted: Betsy Ptak for Hirally

9-5-2019 FRISB General Meeting Minutes

Minutes from FRISB General Meeting

September 5, 2019

 

Meeting called to order at 5:50 by Melissa Tooley

 

Introductions: Melissa – senior, daughter, president, Kathryn, Karen Painter– grad night treasurer, Kate – 6th, Michelle 6th, Shiva – , Barbara – freshman, Sheryl – 6 and 8, Janette – sr and 8thgrader, Sonia – 6th, Naomi – sophomore, community , Keri – 6thgrader, Allison Lowe – 6thand 7th– sr. in college, Damarise – 9thgrader

 

Principal Notes – Jill O’Neill

·      Distributing New Chromebooks – now with a stylus, will be done by next week, the 6thgraders are getting some digital citizenship lessons. Will take a break from Chromebook distribution for picture day on Monday

·      5 new teachers, 3 from within Beaverton School District,

o   David Moss – Social Studies in both middle and high school

o   Ian Bricken – 6th grade math

o   Webb Thomas – 6thgrade Science

o   Aaron Brown – split between HS2 and ISB – Resource Room

o   Nick Bruns – Math 

·      New Security Procedures: There is a two door entry system that will be activated in 2 weeks.  Only point of entry will be front door and then buzzed into office, exterior doors will be open during passing times, but then locked.  Outside of passing times to get back into the building you will need a lanyard type bathroom pass. Panic buttons will lock doors down and not allow the threat out of the office.  

·      Outdoor school for 6thgraders (Oct 6-10) – Allison Lowe will go to outdoor school. More information will be coming home shortly and students and teachers who were at Outdoor School last year will be at the Family Fall Festival answering questions.

·      Grants are open to be filled out by teachers or clubs.

·      Topic that came up at the Board meeting in July was how to connect off-transition year students (incoming NEW 7th, 8th, 10th, and 11thgraders). They were invited to an ice cream social, took smaller groups on tours, kids had a landing place when they got here. Wasn’t super well attended, but still a good idea.

·      Tell your friends to come to family fall festival!

·      Friday Assembly for seniors only – 2020 t-shirts will be given to Seniors.There is a challenge for them to make over the shirts, fashion show and judging during family fall festival.

 

Student Success Act

·      Allison Lowe spoke about the passage of Student Success Act. 

·      BSD will be hosting 4 meetings to gather the district’s opinions, only a few silos that the money can be spent on. 

o   Early education (public preK)

o   Student investment, (more counselors, arts, mental health, cultural specific education)

o   Expanding Learning Time are some of those.

·      We are encouraged to go the 4 scheduled Community Conversations meetings to say what your passions for your students are and also encouraged to fill out a 2 question survey on the BSD website.

·      Question: Who is assessing the survey? Executive branch of BSD, school board, superintendent.

 

Fundraising Update: Barbara and Sheryl

Red Envelope Fundraiser – Envelopes have been handed out. 

·      There is a thermometer in the hallway to mark the progress. 

·      Deadline October 4th, there will be raffles weekly, class prizes of a donut or pizza party for the class with the highest participation.

·      At the fall fundraiser additional raffle drawings for participation.

·      Goal is $25K and 100% participation.

·      FRISB Board members will be wearing buttons at the fall festival for easier identification.

 

Volunteer Update: Betsy/Shiv

·      Picture Day volunteers are ready.  Library and production room will start needing volunteers.  Goal is to send less emails than last year with as few last minute requests as possible.

 

Treasurer Report: Damarise

·      Damarise presented budget and monthly financial report: paid for planners, got some extra matching money from last year that we will include in this year. 

·      Questions were asked about the budget - what did the basic categories mean – what is fall festival, high school coffee house, movie night, field day, grants, what is grad night, retreat for high schoolers

·      Motion to pass budget was made and seconded.  Budget was passed.

 

Rebranding Efforts: Naomi Morrison

·      Naomi – talked through the PowerPoint presentation about the process we have been through and the next steps.  Students will be voting on a logo next week and it will be revealed to parents at the Family Fall Festival

·      Talked a bit about the community service requirements for the various years.

 

Bylaw Changes

Changes in bylaws were made to add in the grad night treasurer as a board member, and the ability to have a co-president.  Changes were discussed.  A motion was made and seconded to accept the by-laws as amended. Motion was passed.

 

Election of New Co-President

It was proposed that JoLanda Starke be nominated as the new Co-President.  The motion was seconded.  JoLanda Starke was elected by a voice vote to be Co-President.

 

Meeting was closed in due form at 7:10 by the president.

 

7-22-2019 FRISB General Meeting Minutes ​

FRISB General Meeting Agenda

July 22nd, 2019

 

In Attendance:

Board members: Hirally Santiago, Melissa Tooley, Betsy Ptak, Shiva Doreswamy, Naomi Morrison, Jill O’Neill (Principal)

 

Not in attendance from board:  Barbara Simon-Evrenosoglu, Karen Painter, Nadjoua Moumen

 

Parent Community: Jolanda Starke (up for new Co-president position under proposal), Sheryl D’Souza (Independent Auditor)

 

Meeting Starting 6:45pm

 

KEY AGENDA ITEMS – VOTED in SEPTEMBER 5th

·      Changes to By-Laws

·      2019-2020 Budget

 

New Board Composition for 2019-2020

·      President – Melissa Tooley

·      Co-VP, Fundraising – Barbara Simon-Evrenosoglu

·      Co-VP, Community Building – Naomi Morrison

·      Secretary – Hirally Santiago

·      Co-Volunteer Coordinator – Betsy Ptak

·      Co-Volunteer Coordinator – Shiva Doreswamy

·      Treasurer – Damarise Davis

·      Special appointed Director (Co-Treasure GN Account) – Karen Painter

·      Member at Large – Nadjoua Moumen

 

Principal’s Comments

Staff Updates –

Teacher changes:

·      Ms. Patel moved to Mountain Side HS

·      Lost a resource teacher> seeking for half time resource teacher

·      Ms. Kelly moving to Stoller

·      Kirk Soule - retired

·      Seeking a new math teacher

·      3 teachers transferring in form other schools

Key dates:

·      The students’ school schedules can be viewed by parents in CANVAS starting on Aug 26th / Debate for ice cream social given the draw was to provide schedule to kids.

o   Idea: New to ISB kids – instead of all school social and just picnic – still thinking of Aug 28th – need to discuss with the school staff and might be good to have a representation from FRISB

·      ISB Picnic on Sept 20th

·      Seniors – receive a Class of 2020 and redesign competition – thinking of adding categories – seeking ideas. Best ensemble, most creative... – idea to bring the class together as a team building.

·      Picture day – Monday Sept 9th / Retake Friday Oct 25th

·      B2S – Sept 25th

·      HS Coffee house - Oct 10th

·      Harvest Social – Oct 25th

·      Junior College Fair -Monday Oct 28th (The Sunday before is a good day to go as family with sophomores)

·      Pie Sale Delivery – Nov 7th

·      High School Fall Dance - Nov 15th 

·      HS Coffee House – Jan 10th

·      International Night – Jan 31st

·      Culture Week – Jan 28-31st

·      Winter Formal – Feb 7th

·      MS Social - Feb 21st

·      Community Service day – Feb 25th

·      STEM Expo - Mar 5th 

·      Apr 23rd – MS Game of Games

·      MYP Day - May 14th

·      ISB exams - May 4th-20th

·      8th Grade Dance - May 29th

·      Prom - May 30th

·      Graduation - June 6th (59 Seniors + 12 that will come back to walk as they entered early college)

 

Community Picnic – Sept Friday 20th 5:30-7:30pm

·      Food Trucks – Melissa identified two food truck that have no minimum.

·      Grad Night Fundraiser- Pre-Order for pies, sale pie slices, can we do a 50/50 raffle? – recommend to do a sale per raffle item, the new school logo decal – with the new logo (stickers)

·      Band – agreed to the budget ($1k), talk to Scott to setup stage

·      No need for school wide volunteers as it is a grad night event

·      Include an information on what is Grad Night to educate parents and get more help, also do T-shirt fashion show from grads creations.

·      Re-branding the name of picnic – ISB Family Fall Festival

·      Need an Advertisement plan – promote sharing on Social Media...Banner/Poster that says “ISB Family Fall Festival This Week”

·      Promoting FRISB – slide show, write a check fundraiser raffle.

 

Fundraising

·      Send the envelopes with kids on first day of school, Melissa to send link to Barbara for the envelopes (add a section for additional donors name – similar to jog-a-thon)

·      How to promote fundraiser – ideas competition within classes – participation

·      Need a $1k for fundraising promotion – banner, prices, ect.

·      Infographic for how FRISB uses the money to support the school.

 

 

 

 

Budget – proposed changes (see addendum to this minutes for the Proposed 2019-2020 Budget)

UP for VOTE Sept 5th at first general meeting for FRSB

·      Check campaign will get $1k for promotion & raffle items for write a check

·      Staff appreciation day bump up to $1k

·      School Socials get a new line item – for all events assign an amount – 3MS socials – test how to work, identify who is the “buying parent”  MS – total $1.5k ($500 per event)

·      HS Coffee House - $500 ($250/event)

·      Interns support – bring down to $3k from $4k

·      Speaker line item addition - $750

·      Outdoor school - $500

·      FRSB Parent Community Outreach - $900 ($300/event)

·      Movie Nights  - 1 in budget ~ $1k (include pizza)

·      HS Summer T-Shirts ~400 *$5 = $2k (plain t-shirt)

·      Ideas – Open grant request submission to the kids clubs

·      Idea - Sazzle Store – revisit when rebranding is completed

 

By-LawsChanges Proposed –allow for positon of co-president/others in future

UP for VOTE Sept 5th at first general meeting for FRSB

 

Article IV. BOARD OF DIRECTORS

Section 3 - Composition:

a) Elected Directors (Officers): The elected Board will consist of President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, 1st Volunteer Coordinator, 2nd Volunteer Coordinator, and the Member-at-Large.  ADD: All elected Directors (Officers), may share responsibilities with an elected Co-Director (Officer).

 

Article V. DUTIES OF BOARD OF DIRECTORS

Section 2 - President / Co-President:

Section 3 - Vice Presidents / Co-Vice President:

Section 4 - Secretary / Co- Secretary:

Section 5 - Treasurer / Co-Treasurer

 

We will leave the Volunteer Coordinator positions listed as is because it already says "two". 

We will also leave the Member-at-Large position listed as is, there wouldn't be a need to have a Co-position here.

 

 

Dates for meetings for FRSB – 1st Thursday of month 5:45pm

·      First one Sept 5th

·      January exception – move a week

·      March exception – move it a day earlier

 

FRSB 1st Parent Networking – Thursday Oct 17th 5:30pm, place TBD

 

Volunteer Coordinator – communication to parents, clarify how we are changing – no more asking for food items, but hours...change email that the sender is FRISB, last minute requests, communication calendar/plan – Hirally to place a google sheet to add all the events from the

FRSB folks...

                                                                                                                                            

Rebrading:

Rebrand updates – 8/27 show the brand options to the volunteers teachers/students that participated to review with graphics designer

Option will be shown on 9/11 at the all school assembly – to hold the vote

Reveal 9/18 at assembly to the students

 

Meeting Closed 8pm

 

Addendum to meetings – Proposed Budget for 2019-2020 – vote on Sept 5th, 2019 / 5:45pm General Meeting for FRSB Board, held at school facilities

 

FRIENDS of the International School of Beaverton (FRISB)

       

Proposed Budget FY 2019-2020

       

July 22, 2019

       
         

INCOME

Budget

 Totals

 

Notes

Carry Over from FY2018-2019

 

36,552.18

   
         

Anticipated Income

       

Dragon Run/Check Campaign

21,000.00

     

Dragon Run/Check Campaign Corporate Match

6,000.00

     

Senior Class Fundraisers (GN20)

0.00

   

{1}

Directories

100.00

     

Personal Donations

0.00

     

Corporate Donations

0.00

     

Box Tops

200.00

     

Miscellaneous Income

0.00

     
         

     Total Anticipated Income

 

27,300.00

 

 

         

TOTAL INCOME & CARRY OVER

 

63,852.18

 

 

         
         

EXPENSES

Budget

Totals

 

Notes

         

Administrative

       

Administrative Expenses

1,200.00

     

Board Discretionary Fund

1,000.00

     
         

     Total Administrative

 

2,200.00

 

 

         

Fundraiser

       

Check Campaign

500.00

     
         

     Total Fundraiser

 

500.00

 

 

         

Appreciation

       

Volunteer Appreciation

200.00

     

Intern Support

4,000.00

     

Staff Appreciation

800.00

     
         

     Total Appreciation

 

5,000.00

 

 

         

School & Community Development

       

Community Service Day

2,000.00

     

Field Day

300.00

     

Back to School Picnic Entertainment

1,000.00

     

Clothes Closet

250.00

     

High School Retreats

3,000.00

     

Senior Class Expense (GN20)

0.00

   

{1}

School Directory Printing Cost

100.00

     

MYP/DP Student Support

500.00

     
         

     Total School & Community Development

 

7,150.00

 

 

         

Curriculum Development

       

FRISB Grants/RFF

30,411.58

     

Science Department Support

1,000.00

     

Planners

3,890.60

     

7th Grade Publishing

400.00

     

Science Fair

200.00

     
         

     Total Curriculum Development

 

35,902.18

 

 

         

Intercultural Programs

       

Honorariums Intercultural Programs

500.00

     

Cultural Week

2,000.00

     

International Visitor Hospitality & Gifts

600.00

     
         

     Total Intercultural Programs

 

3,100.00

 

 

         

Carryover

       

Carryover to FY2020-2021

5,000.00

     

Reserve

5,000.00

     
         

     Total Carryover

 

10,000.00

 

 

         

TOTAL EXPENSES & RESERVES

 

63,852.18

 

 

         

Notes:

       

{1} A separate GN account established for senior class graduation night

     

 Income is limited to funds collected specifically for  GN.  Expenses are limited to

   

 (and not to exceed) the funds collected.

       

 

 

 

 

 

 

7-22-19 FRISB General Meeting Minutes

FRISB General Meeting Minutes
July 22, 2019
 

In Attendance:

Board members: Hirally Santiago, Melissa Tooley, Betsy Ptak, Shiva Doreswamy, Naomi Morrison, Jill O’Neill (Principal)

Not in attendance from board:  Barbara Simon-Evrenosoglu, Karen Painter, Nadjoua Moumen

Parent Community: Jolanda Starke (up for new Co-president position under proposal), Sheryl D’Souza (Independent Auditor)

Meeting Starting 6:45 pm

 

KEY AGENDA ITEMS – VOTED in SEPTEMBER 5th

  • Changes to By-Laws
  • 2019-2020 Budget

 

New Board Composition for 2019-2020

  • President – Melissa Tooley
  • Co-VP, Fundraising – Barbara Simon-Evrenosoglu
  • Co-VP, Community Building – Naomi Morrison
  • Secretary – Hirally Santiago
  • Co-Volunteer Coordinator – Betsy Ptak
  • Co-Volunteer Coordinator – Shiva Doreswamy
  • Treasurer – Damarise Davis
  • Special appointed Director (Co-Treasure GN Account) – Karen Painter
  • Member at Large – Nadjoua Moumen

 

Principal’s Comments

Staff Updates –

Teacher changes:

  • Ms. Patel moved to Mountain Side HS
  • Lost a resource teacher> seeking for half time resource teacher
  • Ms. Kelley moving to Stoller
  • Kirk Soule - retired
  • Seeking a new math teacher
  • 3 teachers transferring in form other schools

Key dates:

  • The students’ school schedules can be viewed by parents in CANVAS starting on Aug 26th / Debate for ice cream social given the draw was to provide schedule to kids.  Idea: New to ISB kids – instead of all school social and just picnic – still thinking of Aug 28th – need to discuss with the school staff and might be good to have a representation from FRISB
  • ISB Picnic on Sept 20th
  • Seniors – receive a Class of 2020 and redesign competition – thinking of adding categories – seeking ideas. Best ensemble, most creative... – idea to bring the class together as a team building.
  • Picture day – Monday Sept 9th / Retake Friday Oct 25th
  • Back to School Night – Sept 25th
  • HS Coffee house - Oct 10th
  • Harvest Social – Oct 25th
  • Junior College Fair -Monday Oct 28th (The Sunday before is a good day to go as family with sophomores)
  • Pie Sale Delivery – Nov 7th
  • High School Fall Dance - Nov 15th 
  • HS Coffee House – Jan 10th
  • International Night – Jan 31st
  • Culture Week – Jan 28-31st
  • Winter Formal – Feb 7th
  • MS Social - Feb 21st
  • Community Service day – Feb 25th
  • STEM Expo - Mar 5th 
  • Apr 23rd – MS Game of Games
  • MYP Day - May 14th
  • ISB exams - May 4th-20th
  • 8th Grade Dance - May 29th
  • Prom - May 30th
  • Graduation - June 6th (59 Seniors + 12 that will come back to walk as they entered early college)

 

Community Picnic – Sept Friday 20th 5:30-7:30 pm

  • Food Trucks – Melissa identified two food truck that have no minimum.
  • Grad Night Fundraiser- Pre-Order for pies, sale pie slices, can we do a 50/50 raffle? – recommend to do a sale per raffle item, the new school logo decal – with the new logo (stickers)
  • Band – agreed to the budget ($1k), talk to Scott to setup stage
  • No need for school wide volunteers as it is a grad night event
  • Include an information on what is Grad Night to educate parents and get more help, also do T-shirt fashion show from grads creations.
  • Re-branding the name of picnic – ISB Family Fall Festival
  • Need an Advertisement plan – promote sharing on Social Media...Banner/Poster that says “ISB Family Fall Festival This Week”
  • Promoting FRISB – slide show, write a check fundraiser raffle

 

Fundraising

  • Send the envelopes with kids on first day of school, Melissa to send link to Barbara for the envelopes (add a section for additional donors name – similar to jog-a-thon)
  • How to promote fundraiser – ideas competition within classes – participation
  • Need a $1k for fundraising promotion – banner, prices, etc.
  • Infographic for how FRISB uses the money to support the school

 

Budget – proposed changes (see addendum to this minutes for the Proposed 2019-2020 Budget)

UP for VOTE Sept 5th at first general meeting for FRSB

  • Check campaign will get $1k for promotion & raffle items for write a check
  • Staff appreciation day bump up to $1k
  • School Socials get a new line item – for all events assign an amount – 3MS socials – test how to work, identify who is the “buying parent”  MS – total $1.5k ($500 per event)
  • HS Coffee House - $500 ($250/event)
  • Interns support – bring down to $3k from $4k
  • Speaker line item addition - $750
  • Outdoor school - $500
  • FRSB Parent Community Outreach - $900 ($300/event)
  • Movie Nights  - 1 in budget ~ $1k (include pizza)
  • HS Summer T-Shirts ~400 *$5 = $2k (plain t-shirt)
  • Ideas – Open grant request submission to the kids clubs
  • Idea - Sazzle Store – revisit when rebranding is completed

 

By-LawsChanges Proposed –allow for positon of co-president/others in future

UP for VOTE Sept 5th at first general meeting for FRSB

 

Article IV. BOARD OF DIRECTORS

Section 3 - Composition:

a) Elected Directors (Officers): The elected Board will consist of President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, 1st Volunteer Coordinator, 2nd Volunteer Coordinator, and the Member-at-Large.  ADD: All elected Directors (Officers), may share responsibilities with an elected Co-Director (Officer).

 

Article V. DUTIES OF BOARD OF DIRECTORS

Section 2 - President / Co-President:

Section 3 - Vice Presidents / Co-Vice President:

Section 4 - Secretary / Co- Secretary:

Section 5 - Treasurer / Co-Treasurer

 

We will leave the Volunteer Coordinator positions listed as is because it already says "two". 

We will also leave the Member-at-Large position listed as is, there wouldn't be a need to have a Co-position here.

 

Dates for meetings for FRSB – 1st Thursday of month 5:45pm

  • First one Sept 5th
  • January exception – move a week
  • March exception – move it a day earlier

FRISB 1st Parent Networking – Thursday Oct 17th 5:30 pm, place TBD

 

Volunteer Coordinator – communication to parents, clarify how we are changing – no more asking for food items, but hours ... change email that the sender is FRISB, last minute requests, communication calendar/plan – Hirally to place a google sheet to add all the events from the FRISB folks ...

                                                                                                                                            

Rebrading:

Rebrand updates – 8/27 show the brand options to the volunteers teachers/students that participated to review with graphics designer

Option will be shown on 9/11 at the all school assembly – to hold the vote

Reveal 9/18 at assembly to the students

 

Meeting Closed 8 pm

Addendum to meeting – Proposed Budget for 2019-2020 – vote on Sept 5th, 2019 / 5:45 pm General Meeting for FRISB Board, held at school facilities.

 

 

6-13-2019 FRISB General Meeting Minutes

FRISB General Meeting Agenda
June 13th, 2019

In Attendance:

Board members: Hirally Santiago, Melissa Tooley, Betsy Ptak, Barbara Simon-Evrenosoglu, Karen Painter, Scott Gladney (Vice-Principal)

Parent Community: Jolanda Starke (up for new Co-president position under proposal)

Not in attendance from board:  Damarise Davis, Shiva Doreswamy, Nadjoua Moumen, Naomi Morrison, Jill O'Neill (school principal)

Meeting Starting 5:35pm

 

Principal’s Comments

  • Review of proposed events dates, final reviews will be done in coming week
  • Dragon day will be done differently – mostly due to construction going during the summer. Instead the school will host an ice-cream social the first week of teachers back at school, to provide the kids the schedule and make change requests, at the moment planning on Wednesday, August 28th
  • Pictures planned for Sept 9th after school starts.
  • Back to school picnic will continue to be hosted – Sept 13th
  • Back to school night – Sept 26th
  • Culture Week -Jan 28th-31st
  • Community service day -February 25th
  • School getting upgrade to gym roof – replacing a very old one
  • School is getting security upgrades a well during the summer, one of the item is a new set of double doors that will make any new visitor will have to enter through the office, doors might be placed in all entrance that will close during school hours, challenges during passing time between building sections and portable classrooms are to be defined over summer.

 

Melissa – President

  • Melissa will be proposing to change the By-Laws to add Co-President and make the Grad-Night Treasurer as an official position, this will free up the special appointment position for any emergency appointments.  Melissa will be sending to Hirally (secretary) for posting in the website for general meeting voting in September – need to be up 21days prior to voting.
  • Passwords to all accounts to change given the multi changes in board and unknown when the last password changes were made.  This should be a best known practice going forward.

 

Barbara representing Naomi

  • Parent survey for the rebranding effort – school discussing how to properly to send to parents ensure responses are truly anonymous from comment section
  • Need data for infographic to communicate impact of FRISB/Parent Volunteer
  • Budget requests will be reviewed at summer FRISB meeting. 
  • Naomi and Barbara to send the proposals for budget consideration to Melissa (president) and Damarise (treasurer) for discussion during FRISB summer planning session.
  • Propose having the community events to the calendar year based on theme for year.

 

Barbara - fundraising

  • Is there a location where we can raise a banner for fundraising? Need to consider locations that will not interfere and be visible.
  • Brainstormed ideas for fundraising – like select passing music, can be added to the promotion of the fundraising for kids raffle for envelopes turned in, maybe the class with most envelopes turned in over a week, ect.  Melissa will meet with Barbara for a more detail pass-down of past efforts for fundraising.
  • Can FRISB have their own newsletter? Is not ideal is better to have only one method to communicate.  Can the newsletter be improved since FRISB is all the way at bottom of newsletter hard to find.
  • Deadline for fund raiser is October 4th

 

Meeting adjourn  6:39pm

5-9-2019 FRISB General Meeting Minutes

FRISB General Meeting Agenda

May 9th, 2019

 

In Attendance:

Board members: Aaron Metcalf, Damarise Davis, Hirally Santiago, Melissa Tooley, Nadjoua Moumen, Naomi Morrison, Jill O'Neill (school principal)

Parent community: Sheryl D’Souza, Barbara Simon-Evrenosoglu, Betsy Ptak, Catherine Morgan

Not in attendance from board:  Sarah Rios Lopez, Ramiya Saravanan, Shiva Doreswamy

 

Meeting Starting 5:37pm

Aaron - Welcome 

 

Jill – Principal’s Comments

  • Thank you for volunteers during staff appreciation week and Filipino night was greatly appreciated. And thank you for all IB testing volunteers.
  • Grant request for author Roland Smith will come in May 28th
  • Rebranding – launch effort underway to drive a cohesive message cross the entire community as to ISB identity. Small focus groups underway and then there will be a subgroup to define the brand composed of parents, students and staff.  A survey will also be done across wider audience.
  • Dragon Day – considering no having this day, moving picture back to the school year – currently only ~25% of kids have their photo on dragon day, the rest is done across the rest of year.  New chrome books are being purchased do not know when will they be delivered, also start of the school is in question based on funding for schools that is being discussed.
    • Considering Ice Cream social for entire school as a way to provide students/parents to familiarize self with school.

 

Officers Election for 2019-2020

  • President – Melissa Tooley
  • Co-VP, Fundraising – Barbara Simon-Evrenosoglu
  • Co-VP, Community Building – Naomi Morrison
  • Secretary – Hirally Santiago
  • Co-Volunteer Coordinator – Betsy Ptak
  • Co-Volunteer Coordinator – Shiva Doreswamy
  • Treasurer – Damarise Davis
  • Special appointed Director (Co-Treasure GN Account) – Karen Painter
  • Member at Large – Nadjoua Moumen

 

Melissa –

Staff appreciation week – going well, Filipino lunch was great and made from scratch so the left over budgeted monies were used for a new Keurig machine for staff.

 

Damarise – Treasurer’s report - No updated report

  • YTD – Income - $35,478 vs Budgeted $27,300
    • Corporate matching still trickling in
  • YTD Spends - $15,944 vs Budgeted $39,698

 

Community Engagements –

  • Sarah Beachy from Beaverton education foundation (BEF)
    • BEF is a non-profit started crowd sourcing effort (similar to donors choose) – to help raise funds in short time period for Beaverton schools.  Intended for teacher led innovative classroom project, not recurring events, and what is beyond budgeted at school or supported by PTO grants.
  • Happy Hour Feedback – it was fun, a request for a recap of what FRISB done – idea infographic as a standalone email.
  • Picnic – to be settled on June meeting – dates are still in negotiation due to budget / contract settlement.
    • IDEA to setup a frisbee golf for picnic.
  • Parent Happy Hour – 3rd one to plan, some parents have been covering the cost of food – can use volunteer appreciation.  Wednesday 5th 2019 – Casa de Lola or Wood fireside Pizza

 

Next meeting will be June 13th at school working meeting to ready for next year

Meeting adjourn at 6:38pm

4-11-2019 FRISB General Meeting Minutes

FRISB General Meeting Agenda

April 11th, 2019

 

In Attendance:

Board members: Aaron Metcalf, Damarise Davis, Hirally Santiago, Ramiya Saravanan, Nadjoua Moumen, Shiva Doreswamy, Naomi Morrison, Jill O'Neill (school principal)

Parent community: Kathy Dukes

Not in attendance from board:  Melissa Tooley, Sarah Rios Lopez

 

Meeting Starting 5:36pm

Aaron - Welcome 

Jill – Principal’s Comments

  • 6th graders went to outdoor school, 12 kids stayed behind from outdoor school. Interesting how leaders in classroom were different than in the outdoor school. Part of the deal with outdoor school was to advertise and get high schoolers to volunteer and so far we had quite a few have volunteered and come back energized with how they can in the future work with kids (careers or volunteering).  Many learnings were annotated and discussed for improvements next year.  Thank to voters of Oregon redirecting funds from lottery to outdoor school, continue to participate.
  • Night of noise, celebrated LGBTQ
  • Students are attending NW Science Expo in coming weeks
  • Need volunteers from May 7th to May 23rd to help provide coverage for IB testing, announcement has been sent through the volunteer page, to the 11th grade parents, and Jill sent an email.
  • May 8th there is a teacher walk out, to protest the lack of proper funding. If school is cancelled, ISB is working to get buses to bring kids that will test for IB that day as these cannot be rescheduled and Jill/Scott will proctor the exams.
  • Highly encourage parents to participate in the process to save the school budget (contact elected officials in house and senate, spread the word get your network to speak up).  There is a potential for layoffs of teachers, highly encourage parents to participate to help save the funding.  The budget is a 2 year cycle, and the way the law is written that even if economy is doing well if the budget was written for a lower revenue expectation the extra goes backs to the tax payers, vs saved for shortfalls.
  • Ms. Yee had her baby today April 11th - Welcome baby Geneva Yee!!

 

Melissa – Fundraising – No updates

Damarise – Treasurer’s report - No updated report

 

Volunteer

  • Thank you to all community service volunteer days.

 

Community Engagements –

  • 2nd community happy hour night, about 20 parents and 3 parents of incoming 6th graders.
  • Collected information from parents towards our rebranding efforts. Have branding experts from Nike helping. Reason for rebranding – the use at the moment is inconsistent with the current school persona from the original opening as a MS option school. Consistency and how we are expressing our brand are not something that our body associates with. On a deeper level is what our current identity is, as a school not being the only IB school, what makes ISB unique – needs to be a cohesive story that resonates internal and external.
    • Currently in the discovery phase – next is to do the faculty workshop and then a student survey will come out to be rolled out by September/October.
  • Screening Angst on April 30th – will be listed on the BSD website and the announcement went out to all BSD employees.  A discussion post showing will be facilitated.  Sunshine concessions will be set and 20% of the sales will go to the school. Where do we need these funds?  FRISB to decide.
  • Christine Beget (?) – would like to come and speak about the grants they provide from the Beaverton Education foundation – invite to the next meeting

 

Grants –

  • grants have been approved – total of $9,944.92

 

Aaron

  • Need an official request from ISB to use the Sunset parking lot – needs to come from FRISB as is not a proper ISB event.
  • Need attendance of all Board members in May 9th and potential new members for voting

 

Meeting adjourn at 6:50pm

3-14-19 FRISB General Meeting Minutes​

FRISB General Meeting Agenda

March 14th, 2019

In Attendance:

Board members: Aaron Metcalf, Damarise Davis, Melissa Tooley, Hirally Santiago, Ramiya Saravanan, Sarah Rios Lopez

Parent community: Betsy Ptak, Barbara Simon-Evrenosogh, Kathy Dukes

Not in attendance from board: Shiva Doreswamy, Naomi Morrison, Jill O'Neill (school principal), Nadjoua Moumen,

Meeting Starting 5:34pm

 

Aaron - Welcome

Jill – Principal’s Comments - Not in attendance

Melissa – Fundraising - No update

Hirally - Secretary

* Directory – can we stop printed version, add email addresses, need details on rule from Jill. Prep Jill on what the idea is about – Hirally to do so.

* Agenda we agreed that only members in attendance required to approve minutes.

 

Damarise – Treasurer’s report

* Still getting small amounts from campaign over $2k on budget target

* No grants have been made and need for approval.

* Naomi to request funding for movie Angst, suggest bring in an expert for talk after.

* Cultural week spent half of budget.

 

Volunteer– Grad Night

* Bryndle has been working on communication for community service day. Still need more volunteers – add to the Newsletter

 

Community Engagements - Next happy hour April 10th Bethany Public House

 

Aaron

* Aaron will not be able to continue for next year as President, and Melissa will step in as president.

* Good to start forecasting future openings for FRISB

o Co-President

o Volunteer Coordinator (1/2 – Betsy)

o Fundraising - (Barbara)

o Grad Night Treasurer (Shiva)

* Need attendance of all Board members in May 9th and potential new members for voting

Meeting adjourn at 6:03pm

2-21-19 FRISB General Meeting Minutes​

FRISB General Meeting Minutes
February 21, 2019

In Attendance:

Board members: Aaron Metcalf, Damarise Davis, Melissa Tooley, Shiva Doreswamy, Naomi Morrison, Jill O'Neill (school principal)

Parent community: Betsy Petak (Cultural Week Rep), Donna Tyner (School Board Rep), Kathy Dukes, Sheryl D’Souza (Auditor)

Not in attendance from board: Sarah Rios Lopez, Ramiya  Saravanan, Nadjoua Moumen, Hirally Santiag

 

Meeting Starting 5:35pm

Aaron - Welcome 

  • Introductions and agenda review

 

Donna Tyner - School Board Update

  • The district graduation rate is at an all time high -  86.4%. AVID, summer school, success coaches and increased counselors in the elementary schools are all factors. Also building back up music, science and arts plays a role as does the career and technology programs that came from measure 98 passing.
  • We are in the new budget cycle and currently have a $12 million deficit. The 1st budget meeting is March 18th at 6:30 and the community is encouraged to come and share the things that they value.
  • District is going through an elementary school boundary process that involves Elmonica, Beaver Acres and Mckinley and middle school boundary process will follow.
  • There is a bond accountability committee - you can reach out to them with suggestions

Betsy Ptak - Culture week went great!

 

Jill - Principal’s Comments

  • ISB will be having some roof work done, trusses installed in the gym and key cards at some of the entrances
  • Today we began IB testing. 8th graders have wrapped up their community projects. Today the 8th graders went to other advisory classes to present. Yesterday during early release collaboration, teachers scored the 10th grade personal projects. Middle school stem expo is next week. National Science honor society puts the evening on. Today we had our first ever athletic signing. University of Montana - Jessica Ponce (golf) - Westview 2 year college in WA signed Addie Becker (soccer) - Aloha
  • High school coffee house tomorrow
  • Forecasting for next year is done. We are making staffing decisions now based on that info. It’s a really tricky guessing game. 6th graders are the only ones not done because of world language. 6th graders leave for outdoor school in 2 weeks. Only 12 not planning to go at this point. Trying to figure out how to do that differently next year to get the info to the parents to help them understand what outdoor school is.
  • The 7th graders are upset they didn’t get to go to Outdoor school last year and one actually started a change.org petition to the school board and the governor so that they could have a chance. They were told to hang tight until they can be camp counselors when they get to high school.

 

Melissa

  • Middle school social was pulled off thanks to a great group of parents and high school students that stepped up last minute. Bryndle Mastripolito will run point on MS Community Service Day and Staff Appreciation Week and coordinate volunteers for those.
  • Monica Calderon would like to head a Filipino themed lunch for staff appreciation week. Per Jill Monday, Tuesday or Friday are the best days for that.

 

Damarise – Treasurer’s report

  • Money just keeps coming in.

 

Naomi - Community Engagements

  • 2 upcoming movie showings.

o   Black Girls in Suburbia - Naomi graciously bought the DVD and will donate it ot the school. BSU could sell concessions as a fundraiser. March 15.

o   Angst - May 3rd. Jill will as Kristen Bailie to write a grant proposal so that FRISB can fund the screening - $650

 

Meeting adjourn at 6:39pm

1-10-2019 FRISB General Mee​ting Minutes

FRISB General Meeting Agenda

January 10th, 2019

In Attendance:

Board members: Aaron Metcalf, Damarise Davis, Melissa Tooley, Nadjoua Moumen, Shiva Doreswamy, Hirally Santiago, Ramiya Saravanan, Naomi Morrison, Jill O'Neill (school principal)

Parent community: Betsy Petak (Cultural Week Rep)

Not in attendance from board: Sarah Rios Lopez

Meeting Starting 5:39pm

Aaron - Welcome 

·      Introductions and agenda review

 

Jill – Principal’s Comments

·      NHS season of caring, 3 charities students collected items for Cat Adoption (food), Beaverton Rotary (food and toys) in Kinneman area, raised money for Organizational Relieve organization.

·      MS midst of planning their community service day, starting to call organizations.

·      8th graders are wrapping up community service project where they identify a need in community and do a proposal.

·      Winter Formal (which will be informal) held on January 11th

·      Forecasting season – over next two weeks counselors will be meeting with the 8th graders to discuss about high school alternatives. 6th graders forecasting will be delayed a few weeks after the start of their second world language to give them a feel for which language they want to choose for 7th grade.

Melissa – Fundraising

·      No update

Damarise – Treasurer’s report

·      Current records shows that we have exceeded the campaign raising budget and the check matches has exceeded budget goal by ~$2k

·      Grant deadline – submit by 8th, sub-committee will meet by 15th of February.  FRISB board will meet to vote on Feb 21st

·      Board voted to move the FRISB meeting from Feb 14th to Feb 21st

Sarah & Shiva - Volunteer– Grad Night

·      Cultural week needs some additional volunteers and will coordinate with Betsy to place on Better Impact website.

·      Request to improve communication that is sent out with enough advance notice and also reminders for last minute volunteer opportunities – fit both planners and spontaneous.

Community Engagements

·      First parent happy hour was success and will be planning a second event in Bethany – targeting Feb 28th

·      Plan to do a showing of Screenager at the school for kids. (topic online dangers)

·      Branding meeting needs to be schedule, Naomi to work with Maritza

 

Cultural Week

·      Theme for cultural week is “People and Planet our Impacts and Ways to Help”

·      Starts on January 22nd to January 25th

·      Tuesday Keynote speaker, world snacks, Thursday will be a wide variety workshops, Friday there will be a parade of flags/night will be the international night. Thursday there is a high need of volunteers. Kids will need to sign-up by Thursday January 17th during advisory.

 

Aaron

·      What can we do to improve:

o   Better communication and collaboration among board

o   Plan for cross-training and pass-downs documented – Melissa kickoff documentation BKM

·      Good to start forecasting future openings for FRISB

o   Volunteer Coordinator

o   Fundraising (shadow)

o   Grad Night Treasurer

·      Reaching to all parents and build community...need more ideas, want all of our parents involved.

·      Can we rebrand the community picnic?  Place in agenda for February.

 

Meeting adjourn at 6:39pm

 

11-8-2018 FRISB General Meeting Minutes​​

FRISB General Meeting Agenda

November 8, 2018

In Attendance:

Board members: Aaron Metcalf, Damarise Davis, Melissa Tooley, Jill O'Neill, Sarah Rios Lopez, Nadjoua Moumen, Shiva Doreswamy, Hirally Santiago, Naomi Morris

Parent community: Shannon Herbert, Kathy Dukes, Barbara Simon, Christiane Mueller, Betsy Pettak

Not in attendance from board: Ramiya Saravanan

Meeting Starting 5:35pm

Aaron - Welcome 

·      Introductions and agenda review

Jill – Principal’s Comments

·      Staffing changes in November – Michael Jaycox Social Studies teacher for 7th grade will leave ISB to a new job as a principal. New teacher to take over his classes will be Jay Cox, studied in Ohio State, eagle scout leader and a youth pastor.

·      Our current teacher Amit Kobrowski for IB History has accepted a new role with the state and Mark Wandell will take over IB History means he will have to give up some of the 10th and 2 of 8th grade classes.  Bring in Eric Lantz is current sub for HS teachers in various schools as prefer substitute

·      Portable gaga ball pit is in use by the PE classes and to much enjoyment.

·      The 6th graders will be visiting OMSI for King Tut Experience

·      The 11th graders had a retreat at the Aloha Grange, contracted with Trees to trees and held team building exercises to bring cohesiveness with teams.

·      The 7th and 10th grade classes are still working on field trip opportunity

Melissa – Fundraising

·      Final count for fund raising - $21,133 – met our budget but not goal of $25k. Does not account for matches that may be in process.

·      Email frisboard@gmail.com for receipts if not received.

Damarise – Treasurer’s report

·      Reviewed budget - $37,000 income and received $3,900 match funds.

 

Sarah – Grad Night

·      Pie sales will start on Tuesday, targeting holiday vs thanksgiving

·      Five Guys fundraiser just happened waiting for results on funds raised

·      Other upcoming fundraising events: Sees’ candy sales.

·      We have not reserved venue, funds are too low to secure expect to do so after receive information from Five Guys and pies sales.

 

Community Engagements

·      Parent Happy Hour – Wednesday, November 14th at 5:30pm – goal is to build a stronger community of parents.

·      Supporting ISB families – Family pantry for our community – collection box, pack backpack to be taken home Friday/return Monday – can involve High Schooler to help pack, and teachers distribute.  Jill will follow up with cafeteria and counselor to see how much need be, not intercept with the food drive for holiday but as an ongoing/ year-round activity.

·      ISB branding – Have a connection with a communication and branding specialist to provide help with the school branding for staff and students on the image we want to project. High interest, plan a meeting with Jill to kick off.

·      Community Service Update – Voting completed – opportunity is listed on the website please visit the site Community and Service

Cultural Week

·      Theme for cultural week is “People and Planet our Impacts and Ways to Help”

·      Thursday, Jan 31st will be the workshops and we need volunteers to help, the target is to have about 35 workshops but only have 6 confirmed and secured a keynote speaker who will talk about “water purification”

Aaron

·      FRISB Classroom Grants – reviewed the form for grants, this year we have only 4 requests.  Voting proceeded, communication will be done with teachers.

o   Language Arts – Skype session with Red Scarf Girl author (full funding)

o   Social Studies – 6th Grade field trip to OMSI (partial funding)

o   World Languages – 4 QBalls  (full funding)

o   Performing Arts – Music staff dry erase whiteboard (declined / to be funded by school)

 

Meeting adjourn at 6:53pm

 

10-11-2018 FRISB General Meeting Minutes​​

FRISB General Meeting Agenda

October 11, 2018

In Attendance:

Board members: Damarise Davis, Melissa Tooley, Jill O'Neill, Ramiya Saravanan, Shiva Doreswamy, Hirally Santiago, Naomi Morris

Parent community: Sam (PSU Student)

Not in attendance from board: Aaron Metcalf, Sarah Rios Lopez, Nadjoua Moumen

Meeting Starting 5:43pm

Melissa (covering for Aaron) 

Jill – Principal’s Comments

·      Field Trips:

o   The 8th graders will be going to the Oregon Jewish Museum and Holocaust Education Center – Oct 19th

o   October 29th the 11th and AVID 10th graders will go to the National College Fair at Convention Center

o   In November 9th graders will go to a Science Expo on Plasma Physics

·      Social Activities

o   Oct 12th – High School Coffee House after school

o   Oct 26th – Harvest Social for MS

o   High school is organizing a Spirit Week

·      Early release

o   Teachers has been spending time to focus on development, one Wednesday a month the entire teacher body is working together in aligning on writing strategies to be consistent across the entire school, and also working on improving math performance (criterion D).

o   2nd Wednesday of month the teachers work together in teams on items that they want to work on strategies for improvements – such as writing, MYP units assessments and how to provide support, technology apps utilization improvements.

o   ISB along with other schools in the district, has a group of teachers looking at data around 9th grade performance to develop strategies on how to improve the students’ performance to impact their entire HS outlook in most positive way, example one of the findings was that students mostly struggle with the Physics unit in 9th grade and this brings their school averages down.

Melissa – Fundraising

·      Fall Fundraiser Total - $15,781 to date, which is short by $5,219 of the budget of $21,000

o   Only 123 have donated so far.

o   Should we discuss other ideas for next year? Add a visual, could add a goal of participation (not money goals). Or do a fun run?

o   Last prize drawing will be next week to allow for the last entries to be made by Friday 10/12 deadline.

·      Additional Fundraising Ideas

 

Damarise – Treasurer’s report

·      Current Actuals: (not counting last donations entries of day)

o   Total Expenses = $6,656.95

o   Provided $750 for the Junior Trip

·      Taxes have been filed and approved for the 2017-2018 tax year

Sarah/Shiv - Volunteer update

·      Volunteers for college fair – have 10 volunteers committed

·      Junior – need food donations

·      Middle - School harvest need volunteers/food

 

Community Engagements

·      Reviewed the service opportunities for students presented a selection of options to focus the parent/teachers to aid in arranging opportunities for students to meet their volunteer hours.

·      Re-voting at the lunches on 10/12 to truly represent the entire school body vs. at picnic is very MS centric

·      Looking for events to happen on Wednesday afternoon or weekends.

·      Planning for a “No Host” Parent Get Together for parents to get to know each other and try to recreate the feel for the neighborhood community.

 

Opens and Closing Comments 

·      Fall request for Funds

o   Grants request open to teachers and the deadline will be Nov 2nd and review meeting prior to next FRISB meeting for approvals.

o   Review meeting – need 2 FRISB Board members (Melissa, Damarise (pending) and 2 non-board parents (Shannon, need one more in attendance).

 

Meeting adjourn at 6:22pm

 

FRISB Budget

Approved Budget FRISB

FRIENDS of the International School of Beaverton (FRISB)        
Approved Budget FY 2019-2020        
September 5, 2019        
         
INCOME Budget  Totals   Notes
Carry Over from FY2018-2019   36,552.18    
         
Anticipated Income        
Dragon Run/Check Campaign 21,000.00      
Dragon Run/Check Campaign Corporate Match 6,000.00      
Senior Class Fundraisers (GN20) 0.00     {1}
Directories 100.00      
Personal Donations 0.00      
Corporate Donations 0.00      
Box Tops 200.00      
Miscellaneous Income 0.00      
         
     Total Anticipated Income   27,300.00    
         
TOTAL INCOME & CARRY OVER   63,852.18    
         
         
EXPENSES Budget Totals   Notes
         
Administrative        
Administrative Expenses 1,200.00      
Board Discretionary Fund 1,000.00      
         
     Total Administrative   2,200.00    
         
Fundraiser        
Check Campaign 1,000.00      
         
     Total Fundraiser   1,000.00    
         
Appreciation        
Volunteer Appreciation 200.00      
Intern Support 3,000.00      
Staff Appreciation 1,000.00      
         
     Total Appreciation   4,200.00    
         
School & Community Development        
Community Service Day 2,000.00      
Field Day 300.00      
Back to School Picnic Entertainment 1,000.00      
Clothes Closet 250.00      
High School Retreats 3,000.00      
Senior Class Expense (GN20) 0.00     {1}
School Directory Printing Cost 100.00      
MYP/DP Student Support 500.00      
FRISB Parent Outreach 900.00      
Middle School Socials (3) 1,500.00      
HS Coffee Houses (2) 500.00      
HS Tshirts 2,000.00      
Outdoor School 500.00      
Fall Movie Night 1,000.00      
GN 2020 Seed Money 500.00      
     Total School & Community Development   14,050.00    
         
Curriculum Development        
FRISB Grants/RFF 22,811.58      
Science Department Support 1,000.00      
Planners 3,890.60      
7th Grade Publishing 400.00      
Science Fair 200.00      
Middle School Author Event 1,000.00      
         
     Total Curriculum Development   29,302.18    
         
Intercultural Programs        
Honorariums Intercultural Programs 500.00      
Cultural Week 2,000.00      
International Visitor Hospitality & Gifts 600.00      
         
     Total Intercultural Programs   3,100.00    
         
Carryover        
Carryover to FY2020-2021 5,000.00      
Reserve 5,000.00      
         
     Total Carryover   10,000.00    
         
TOTAL EXPENSES & RESERVES   63,852.18    
         
Notes:        
{1} A separate GN account established for senior class graduation night.  Income is limited to funds collected specifically for GN.      
Expenses are limited to (and not to exceed) the funds collected.      
         

PROCEDURES AND FORMS

FRISB Bylaws

 

Article I.  Name/Purpose

Section 1 – Name: The name of this nonprofit Corporation shall be the Friends of the International School of Beaverton (FRISB or Friends of ISB).

Section 2 – Purpose: The Friends of the International School of Beaverton is organized exclusively for charitable, scientific and education purposes as stated in the Articles of Incorporation.

Article II. Mission

To inspire, inform and support an internationally centered education at the International School of Beaverton in the Beaverton School District. This mission may be expressed, and is not limited to:

a) Fundraising and resource development to support the ISB, its projects and programs, and the projects and programs of its students;

b)  Enhancing of the school’s basic curriculum through volunteerism in the school and student enrichment programs in cooperation with the school’s administration and staff;

c) Modeling the positive skills and behaviors that contribute to a balance of environmental, social, and economic responsibilities in the school, the community and the larger world.

Article III. Membership 

Section 1 – Eligibility: Membership open to all parents, guardians, teachers, and staff associated with the ISB Program.

Section 2 – Conditions:

a) Membership begins upon the acceptance of a parent or guardian’s student into the school or through the acceptance of an offer to teach or to assume a staff position.

b)  Membership eligibility may be verified against student and employment rosters maintained by the school.

c) Membership is terminated upon a student’s graduation, transfer or withdrawal, or the transfer, retirement or resignation of a teacher or staff member.

Section 3 – Fees: There are no fees or dues as a requirement of membership. The Friends of the International School of Beaverton is open to anyone meeting the conditions as defined.

Section 4 – Voting: Each member is entitled to one vote.

Section 5 – Code of Ethics:

a)  Members are committed to conducting themselves in a manner befitting the

Friends of ISB, the International School of Beaverton, and the Beaverton School District, and in accordance with any policies adopted by the Board of Directors.

b) No member may represent or speak on behalf of FRISB unless expressly permitted by the Board of Directors or these Bylaws.

Section 6 – Conflicts of Interest:

a) In the event that any Member has a conflict of interest that might properly limit such Member’s fair and impartial participation in Board deliberations or decisions, such Member shall inform the Board as to the circumstances of such conflict. If those circumstances require the nonparticipation of the affected Member, the Board may nonetheless request from the Member any appropriate non-confidential information that might inform its decisions.

b)  "Conflict of interest," as referred to herein, shall include but shall not be limited to, any transaction by or with the Corporation in which a Member has a direct or indirect personal interest, or any transaction in which a Member is unable to exercise impartial judgment or otherwise act in the best interests of FRISB.

c) No Member shall cast a vote, nor take part in the final deliberation in any matter in which he or she, members of his or her immediate family or any organization to which such Member has allegiance, has a personal interest that may be seen as competing with the interest of the Corporation. Any Member who believes he or she may have such a conflict of interest shall so notify the Board prior to deliberation on the matter in question, and the Board shall make the final determination as to whether any Member has a conflict of interest in any matter.

d)  The minutes of the Board meeting shall reflect disclosure of any conflict of interest and the disqualification of the interested Member’s vote.

e) Should any Member become aware of a potential or actual conflict of interest involving a fellow Member that has not been disclosed, he or she shall ask the fellow Member to disclose the conflict, and if the fellow Member does not do so, shall bring the matter to the attention of the Board of Directors.

Article IV. BOARD OF DIRECTORS

Section 1 – Powers: There shall be a Governing Board responsible for the overall policy and direction of the Friends of ISB, which shall supervise and control the business, property, and affairs of the Corporation, except as otherwise expressly provided by law, the Articles of Incorporation, or these Bylaws.

Section 2 – Number and Qualifications: The Board shall be composed of no less than seven (7) and no more than nineteen (19) elected individuals drawn from the membership. In addition, there shall be no more than four (4) appointed or ex- officio seats. All Directors are required to be members of the Friends of ISB at the time of their election. All Directors must remain as members in good standing of the Corporation for the duration.

Section 3 – Composition:

a) Elected Directors (Officers): The elected Board will consist of President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, 1st Volunteer Coordinator, 2nd Volunteer Coordinator, and the Member-at-Large.

The Officers will have the sole responsibility for the management of the business of Friends of ISB. In the management and control of the property, business, and affairs of FRISB, the officers are vested with all the powers possessed by FRISB itself, so far as this delegation of power is not inconsistent with the Oregon Nonprofit Corporation Act, The Articles of Incorporation, or these Bylaws. Each officer is expected to attend all meetings of FRISB and participate in all discussions and votes. No one person may hold more than one office.

b)  Ex-Officio Directors: The Principal and Vice Principal(s) of ISB shall be considered ex-officio members of the Board. The Student Council of ISB is invited to select two representatives, one from each program level (MYP and Diploma Program) to sit as ex-officio members at each meeting. Ex-officio members will have no voting rights at Board meetings but serve in an advisory capacity and have full ability to enter into the discussions.

c) Special Appointed Director: At the discretion of the Board of Directors, one (1) individual may be appointed to a voting seat on the Board for a one (1) year term.

Section 4 – Election: The officers shall be elected by a majority vote of the membership present at the meeting of the election. The election of officers will generally occur at the regular FRISB General Meeting in May of each year. Such election will occur by secret written ballot unless, by unanimous consent of the membership, the president dispenses with written ballots for such election and does a hand count.

Section 5 – Term of Office: All elected Board Members shall serve for a term of one (1) year, but are eligible for re-election for up to five (5) consecutive years. Officers, with the exception of the Treasurer, shall assume their official duties at the close of the last membership meeting in June and shall serve for a term continuing  until the regular meeting of the membership in May of the following year and the election of their successors. The Treasurer shall assume his or her duties on July 1, and shall serve until June 30 of the following year.

Section 6 - Board Vacancies:

a) Vacancies: The remaining members of the Board of Directors shall appoint new members to fill vacancies for the remainder of the term by a simple vote of the majority.

b)  Resignation: Any Director may resign at any time by giving written notice to the Board President. Such resignation shall take effect at the time specified within the notice, or, if no time is specified, at the time of acceptance of the resignation is made by the President. Should the Board President resign, they shall submit their resignation to the 1st Vice President.

c) Absences: Any Director may be removed for excessive absences from Board meetings and Board work as determined by an unexcused absence from three

(3) consecutive Board meetings or work sessions.

d)  Removal: Any Director may be removed from such office, with or without cause, by a majority vote of the voting members of the Corporation at any regular or special meeting of the members called expressly for that purpose. In addition,   the Board of Directors may declare vacant the office of any Director who fails or ceases to meet any required qualification that was in effect at the beginning of that Director’s current term of office.

Article V. DUTIES OF BOARD OF DIRECTORS

Section 1 – Responsibilities: All Directors of FRISB shall:

a) Perform the duties prescribed in the Bylaws and any additional duties which may be identified by the Board; and

b)  Attend all scheduled and announced special meetings of the Board and General Membership. It is the responsibility of each member of the Board, who cannot attend, to provide prior notice to the Board of their absence.

c) Board members shall deliver to their successors all papers, files, and records pertaining to their duties and responsibilities at the final and joint meeting of the old and new Boards at the end of a school year in June.

d)  Ensure that a budget is prepared according to the budgeting policies established earlier in the year and in accordance with the financial practices laid down in these Bylaws.

Section 2 – President:

a) Shall convene and preside over all meetings of the membership and Board and create and distribute the agenda for the meetings.

b) The President shall be the official representative of the Friends of ISB, and shall act on behalf of FRISB in connection with the Administration of the School.

b) The President shall coordinate with various committees appointed by the Board.

Section 3 – Vice-Presidents:

a) The 1st Vice-President shall support the work of the President and fulfill the duties of the President in the President’s absence.

b) The 1st  Vice-President shall lead fundraising efforts.

c) The 1st Vice-President shall perform such other duties as may be assigned by the Board of Directors.

d) The 2nd Vice-President shall coordinate community building and community service projects for the general membership.

e) The 2nd Vice-President shall perform such other duties as may be assigned by the Board of Directors.

Section 4 – Secretary:

a) The Secretary shall be responsible for keeping accurate records of Corporate actions, including overseeing the taking of minutes at all general and Board meetings, sending out meeting announcements, distributing copies of minutes to each Board member, and assuring that corporate records are maintained, and such other duties as may be assigned by the Board President.

b)  The Secretary shall supervise and coordinate the writing and publication of any newsletters of FRISB (hard copy or electronic).

c) The Secretary shall ensure that a reference copy of these Bylaws, minutes from previous meetings of the Board, and a list of all committees, their responsibilities and committee minutes be kept on file.

d) The Secretary will ask ISB’s web master to post minutes from each meeting, the current budget and the current revision of the Bylaws to the FRISB webpage in a timely manner.

Section 5 – Treasurer:

a) The Treasurer shall be responsible for, oversee and carryout all financial transactions and duties involving the Friends of ISB, and make a report concerning the Corporation’s fiscal condition at each meeting of the Board and General Membership.

b) The Treasurer is responsible for ensuring that the Board of the Friends of ISB files annual reports to the IRS, the State of Oregon and other governmental bodies as required by law.

c) The Treasurer shall monitor, update and correct errors in online reports (e.g. GuideStar, corporate giving organizations) concerning the charitable activities of the corporation when necessary.

d) The Treasurer will keep copies of all financial records back to the original date of incorporation of FRISB. The Treasurer will keep a copy of the current budget on file for reference at FRISB meetings and provide it whenever a copy is requested. The Treasurer will make sure that all financial records are secured and that the current fiscal year’s budget is posted on the FRISB web page.

Section 6 – Volunteer Coordinators: Two (2) Volunteer Coordinators shall facilitate member and community involvement in the International School of Beaverton.

Their duties are to be divided and will include but not be limited to:

a)  Organize and manage the volunteer identification system,

b) Organize and manage the tracking of volunteer hours of participation,

c) Help members find volunteer opportunities to support ISB,

d) Assist staff and committees in the assignment of volunteers where needed,

e)  Work with the Board and its committees to ensure appropriate acknowledgments are forwarded to volunteers and donors to the Friends of ISB.

Section 7 - Member-at-Large: The duties will include but not be limited to:

a)  Produce the ISB school directory (hard copy and digital copy),

b)  Provide additional support to the Board as needed.

Article VI. COMMITTEES

Section 1 – Committee Formation: The Board may, by a resolution adopted by a majority of the Directors in office, create and appoint any committees, workgroups or taskforces that facilitate the work of the Board as needed. The Board President appoints all committee chairs who shall be members of FRISB. No committee shall have the authority to amend or repeal these Bylaws, elect or remove any officer or Director, adopt a plan of merger, or authorize the voluntary dissolution of the Corporation.

Section 2 – Term of Office: Each member of a committee shall serve for a minimum of one year or until a successor is appointed, unless the committee is sooner dissolved or otherwise defined to have shorter terms.

Section 3 – Vacancies: The Board, together with the committee chair, may fill vacancies in the membership of committees.

Section 4 – Rules: Each committee and task force may adopt rules for its meetings not inconsistent with these Bylaws or with any rules adopted by the Board of Directors.

Article VII. MEETINGS

 Section 1 - Types of meetings: Three types of meetings by the Membership and the Board are permitted by these Bylaws: regular, annual and special.

a) Regular meetings:

i)  Regular meetings of the General Members shall be held no more than once per month, at a time and place designated by the Board.

ii)  Regular meetings for the Board of the Directors shall be held monthly at such a time, day and place as shall be determined by the Board of Directors.

iii) Any member in good standing may be present as an observer at any regular Board Meeting. At the President’s discretion, an open forum period may be added to the agenda to take comments from the broader membership.

b)  Annual meetings: An Annual Meeting of the Members shall take place in the month of May, at a time and place designated by the Board. At the Annual Meeting the Members shall elect Directors.

c) Special meetings:

i)  Special meetings of the General Members may be called by the Board, or by a petition signed by five percent (5%) of the General Membership.

ii)  Special meetings of the Board may be called at the direction of the President or by a majority of the voting Directors then in office.

Section 2 – Rescheduling: Regular meetings of the General Members may be rescheduled as necessary, with not less than five (5) days prior notice to the announced date of the membership meeting.

Section 3 – Notice of meetings:

a) Notice of each regular meeting shall be given to each voting member electronically by school calendar, school website, and/or by school newsletter, not less than ten (10) days prior to the meeting.

b)  Notice of special meetings of the Board or General Membership shall be given at least two (2) days prior to the meeting. The purpose for which a special meeting is called shall be stated in all notices.

Section 4 – Quorum:

a) The total number of Members in attendance at a meeting of the General Membership shall be considered quorum.

b)  A 2/3 majority of the Board shall constitute a quorum for the transaction of business at any meeting of the Board of Directors.

Section 5 – Voting:

a)  At both general meetings of the membership and meetings of the Board of Directors all issues to be voted on shall be decided by a simple majority of quorum, except in the case of alterations to these Bylaws and the Articles of Incorporation where a 2/3 majority must pass a motion.

b) All voting of the board will occur at meetings held in person except where:

i)  Unanimous Electronic Consent in Lieu of a Meeting: The Board may take action without a meeting if consent to the action is given by all of the Directors through email.

ii) Telephone Meeting: Any one or more Directors may participate in a meeting of the Board of Directors by means of a conference telephone or similar telecommunications device, which allows all persons participating in the meeting to hear each other. Participation by telephone shall be equivalent to presence in person at the meeting for purposes of determining if a quorum is present.

Section 6 – Governance: The rules of procedure for meetings of the Friends of ISB, as to matters not expressly governed by these Bylaws or the Articles of Incorporation, shall be those prescribed in Robert’s Rules of Order, Revised.

Article VIII. ACCOUNTING, ANNUAL BUDGET SPENDING AUTHORITY

Section 1 – Accounting Standard: The generally accepted standard expressed in documents and policies of the Financial Accounting Standards Board (FASB), Generally Accepted Accounting Procedures (GAAP), the IRS, and the Oregon Attorney General’s Office shall be followed.

Section 2 – Annual reports: Reports are required to be developed and submitted to the Board and Membership at the Annual Meeting showing income, expenditures, and pending income.

Section 3 – Records Inspection: The financial records of the CORPORATION are public information and shall be made available to the Membership, Board members,  and the public upon reasonable notice, defined here as five 5) business days.

Section 4 – Fiscal Year: The fiscal year shall be July 1 to June 30.

Section 5 – Security of Deposits: All funds of the Friends of ISB are to be placed into insured deposit accounts in either a bank or savings and loan institution as directed by the Board. The Board may in the future decide to adopt a policy concerning the investment of Corporation funds. However, these investment policies should seek to maintain the security of funds invested.

Section 6 – Budget Development Amendment: The Board, in whole or through committee, shall develop and approve an annual budget each year. The budget will be approved in a timely manner so as to start the next fiscal year with an approved budget. The Board shall take input from the general membership to the budget process.

The FRISB Budget may be amended by the members at any regular meeting or at any special meeting called for that purpose, provided that a written proposal for any such amendment is presented to the Board no later than 21 days prior to the next regular meeting. Written notice of this budget amendment must be given to the members at least ten (10) days prior to any meeting at which members will be asked to consider and vote on the amendment. Request for Budget increases made at any regular meeting, will follow this procedure as well, and be voted on at the next regularly or specially scheduled meeting.

Section 7 – Cash Handling:

a)  The Board of the Friends of ISB shall maintain a policy concerning the handling and management of cash and gifts in accordance with Section 1 above.

b) Accounts Receivable: Receipt of all gifts, contributions and cash shall be recorded in an electronic recording system. A receipt will be sent to the donor at their request. Two people will be present to count and verify cash receipts.

c) Accounts Payable: Claims for reimbursement of expenses must use the reimbursement process, with the submission of a claim form with attached receipts and explanations of expenses. Any claim exceeding the budgeted amount must be presented at the next board meeting for approval prior to any funds being disbursed.

d) Compensation: No member of the Corporation shall receive compensation or inurnment for service to the organization except as identified by the approved budget.

e)  Payments and Withdrawals: All checks drawn on any of FRISB’s accounts shall be signed by at least one Director with signatory authority. At least three, but no more than four, Directors will be authorized to sign on FRISB’s checking and savings accounts.

f) Spending Limits:

i) Members will not receive reimbursement beyond the budgeted expenses; unless approved in advance by the General Membership.

ii) Non-budgeted expenditures must be voted on by the General Membership as an amendment to the budget. Funds from the Board’s Discretionary Fund may be used to cover overages by a simple majority vote.

iii) No Board member requesting a reimbursement will be permitted to sign the check for that reimbursement or to sign as the “Approved” signer on the reimbursement request form.

Section 8 – Audit:

a)  Monthly Audit: Each month the Treasurer shall present all transactions from the month to a committee made up of 2 Officers and one General Member for verification.

b) Annual Audit:

i) An Audit Committee designated by the Board shall examine the accounts of FRISB at the end of each fiscal year.

ii) The Audit Committee will be coordinated by the Treasurer and will include the current Treasurer, the incoming Treasurer, one additional Officer, and at least one General Member that is not a director and has accounting experience.

iii) Satisfied that the Treasurer’s report is correct, the Audit Committee shall sign a statement to that effect at the end of the report. The Treasurer will present the report at the first general meeting in September so that its completion may be recorded in the meeting minutes. The report will become part of the FRISB records.

Article IX. INDEMNIFICATION

Section 1 – Unless otherwise prohibited by law, the Friends of ISB shall indemnify, to the extent of insurance coverage, any Director or officer or any former Director or officer, and may by resolution of the Board of Directors indemnify any employee, against any and all expenses and liabilities incurred by him or her in connection with any claim, action, suit, or proceeding to which he or she is made a party by reason of being a Director, officer, or employee, if he or she acted in good faith and in a manner he or she reasonably believed to be in the best interests of the Corporation and, in the case of a criminal proceeding, had no reasonable cause to believe their conduct was unlawful.

Section 2 – Amounts paid in indemnification of expenses and liabilities may include, but shall not be limited to, counsel fees and other fees; costs and disbursements; and judgments, fines, and penalties against, and amounts paid in settlement by, such Director, officer, or employee. The Corporation may advance expenses or, where appropriate, may itself undertake the defense of any Director, officer, or employee. However, such Director, officer, or employee shall repay such expenses if it should be ultimately determined that he or she is not entitled to indemnification under the Article.

Section 3 – The Board of Directors shall also authorize the purchase of insurance on behalf of any Director, officer, employee, or other agent against any liability incurred by him that arises out of such person's status as a Director, officer, employee, or agent, whether or not the Corporation would have the power to indemnify the person against that liability under law.

Article X. AMENDMENTS

These Bylaws may be amended at any meeting of the General Membership by a two-thirds (2/3) majority of those members present and voting at such meeting, provided there has been at least a 21-day prior notice given of the proposed amendments to all members of   the Friends of ISB. Notice will be made electronically either through the school website, by email, by notice in the prior month’s meeting and noted in the minutes on the school website, and/or listed in the school newsletter.

Article XI. DISSOLUTION

In the event that the Friends of ISB is dissolved, all of its assets shall be distributed in accordance with the provisions articulated in the Corporation’s Corporate Articles of Incorporation.

These Bylaws were amended and restated by the members of Friends of ISB Parent Teacher Organization on November 5, 2008.

Approved November 7, 2008

These Bylaws were amended and restated by the members of Friends of ISB Parent Teacher Organization on January 15, 2015.

Approved February 9, 2015

These Bylaws were amended and restated by the members of Friends of ISB Parent Teacher Organization on April 9, 2018.

To Be Approved May 14, 2018

FRISB Articles of Incorporation

Check Request & Exp. Reimbursement Procedures

Introduction

This document sets forth the procedures for requesting expense reimbursements or for check advancements.

Prior to incurring expense for a budget line item, the committee chairperson of the event will present an overview of the event budget to the FRISB Board. The Board can provide guidance on how much is budgeted for each event or for each budgeted line item. The most recent approved budget can be found on FRISB’s webpage. Contact information for the current year Board members can also be found on FRISB’s webpage.

All service contracts must be pre-approved by the FRISB Board. The Board will need to see that the cost is comparable to other vendors. Contact the FRISB Board President to request to be on the FRISB agenda for the next meeting. FRISB has the responsibility to spend funds wisely and within the IRS guidelines for a 501(c)3.

Prior to paying expenses, the FRISB Treasurer will verify that the expenditure along with all cumulative expenses (for that fiscal year as of request date) does not exceed the budget for that line item. If the expenses exceed the budget and a revised budget is needed, the Treasurer will assist in bringing this issue to the FRISB Board (at the next scheduled Board Meeting) and to the General Members (at the next scheduled General Meeting) for consideration and approval. If the budget revision is approved, the expense will be paid, however, if not approved the Treasurer will communicate that decision to the requestor and will determine if another alternative is available.

FRISB Check Request Form

For IRS purposes, all expense reimbursement requests must be accompanied by a completed and signed FRISB Check Request Form and appropriate supporting documentation (i.e. copies of receipts showing the amounts paid or an invoice).

Advanced Payment

If an advanced check is needed on the day of an event to pay an entertainer or to pay for goods or services, the FRISB Check Request Form should be completed and signed with supporting documentation. In this case supporting documentation may be a copy of an email between the parties agreeing to the amount, a bid form, etc. Upon delivering the check, the requestor must obtain a receipt or the vendor’s signature on the FRISB Check Request Form. The Treasurer will coordinate with the requestor to obtain these documents. For any questions on supporting documentation specific to your advance check request, please email the FRISB Treasurer. The current Treasurer’s email address can be found on FRISB’s webpage at the link provided above.

Requests must be approved in writing:

  • The person requesting the reimbursement must sign the FRISB Check Request Form.
  • The expense must be approved by the appropriate FRISB Board Member or the school Administrator. For example:
  • Expenses which relate to school socials should be approved by the Volunteer Coordinator.
  • Expenses which are being requested by the school’s staff (such as reimbursements for intern lunches or staff appreciation) must be approved by the Principal or the Assistant Principal in his/her absence.
  • When a physical signature cannot be obtained prior to submitting the FRISB Check Request Form, an email with the person’s approval must be forwarded to the Treasurer. The Treasurer will work with this approving individual to obtain his/her physical signature at a later date.

Other Considerations

  • Please provide the address or location of where the check should be mailed or delivered.
  • Please indicate if a check is needed by a specific date. If this is the case, you may also email the Treasurer to expedite the process and to ensure that you check is received by the request date.
  • Completed FRISB Check Request Forms should be placed in the Treasurer’s inbox in the school’s production room or the form can be given to the school’s administrative personnel to place in the Treasurer’s inbox.
  • Checks in excess of $200 require a second signature. The Treasurer will work with the secondary check signers to obtain their signature and to deliver your check in an expedited manner.
  • The Treasurer will check the designated inbox periodically. For the FY2011-2012, the schedule is approximately once per week. However, if the reimbursement is needed immediately, the completed form with supporting documentation can be scanned and emailed to the Treasurer.

If there are any questions, please email the FRISB Treasurer.

FRISB Check Request Form

Community Service Suggestions

In addition to these opportunities to volunteer on your own, FRISB will be arranging three ISB community service group events this school year.  Announcements will be made via the Newsletter and via social media.  Stay tuned for opportunities to volunteer as an ISB community!

 

HELP ANIMALS: 

HELPING ON-SITE 

Oregon Humane Society (Parent transportation needed) 12+

Join a youth volunteer group to help socialize animals for adoption

https://www.oregonhumane.org/get-involved/volunteer/youths-12-17/

Audubon Society (Parent transportation needed) 12+ 

Sign up as an Audubon volunteer to help rehabilitate wildlife recovery habitats

https://audubonportland.org/get-involved/volunteer/

HELPING FROM HOME 

Oregon Humane Society (Parent transportation needed for delivery) all ages

Bake treats for shelter animals at home

Here's the link for recipes:  https://www.oregonhumane.org/wp-content/uploads/Dog-Cat-Treat-Recipes-2019.pdf

LEARNING/ TRAINING OPPORTUNITIES 

Bonnie L Hays shelter (Must be 16 or older) 

https://www.volunteermatch.org/search/org23636.jsp

CAT Adoption team (Parent supervision needed if under 16)

https://catadoptionteam.org/volunteer/

Oregon National Primate Research Center (Parent transportation needed) 14+

Sign up here for a tour and to find out how you can get involved 

https://www.ohsu.edu/onprc/tours

 

SAVE THE ENVIRONMENT:

HELPING ON-SITE 

Friends of Trees (Parent transportation and participation needed) all ages welcome

It's tree planting season! Sign up here to attend a planting session

https://friendsoftrees.org/event-calendar/

Print. sign. and bring a copy of the youth waiver form with you

https://friendsoftrees.org/volunteer-faq/#Youth%20Volunteer%20Waivers

Friends of the Columbia Gorge (Parent transportation and participation needed) all ages welcome

Check the link here for multiple opportunities to support the Columbia Gorge

Trail repair, Environmental activism, Land stewardship 

https://gorgefriends.org/ways-to-give/volunteer-with-friends-of-the-columbia-gorge.html

Rebuilding Center 

(Parent transportation and participation needed) age 14+ 

Join the Thursday evening de-nailing party and salvage building materials

so they don't end in the landfill 

https://www.rebuildingcenter.org/volunteer

 

HELP OTHERS:

HELPING ON-SITE

Oregon Foodbank (Parent participation needed) 

Sign up here to attend a volunteer session 

https://www.oregonfoodbank.org/get-involved/volunteer/

Blanchet House (Parent participation needed) age 12+ Help serve and sustain the homeless community

https://blanchethouse.org/volunteer/

HELPING FROM HOME

Meals on Wheels all ages 

Meals on Wheels serves hot nutritious meals at dozen of dining centers in Multnomah, Washington and Clark counties and provides Meals on Wheels service to homebound seniors.

Decorate holiday placemats to be delivered to homebound seniors. If you are interested, please reach out to FRISBoard@gmail.com for placemats. 

LEARNING/ TRAINING OPPORTUNITIES 

Mercy Corps Action Center (Parent supervision required) 

Welcome to Mercy Corps, where our team of 5,000+ humanitarians take on the world's toughest challenges to help people build better, stronger lives.

We mobilize communities, collaborate with companies and activate across agencies to deliver breakthrough ideas that make a better world possible.

https://www.mercycorpsnw.org/events/

Stop by Mercy Corps Hll in Portland. DR to visit their current exhibits.

https:/ /www.mercycorps.org/action-center/exhibits